CA World Service Office Board Meeting
Sept 24, 1998
Proposed Minutes
Present:
Scott Stevenson, Chairman
Jeff Schachter, Vice-Chairman
Kevin Murphy, Secretary
Steve Edwards, Director
Joy Hutcheson, Director
Meredith Amos, World Service Trustee
Mary Hukill, Office Manager
Meeting called to order at 7:40 pm.
Meredith read the 12th Tradition;
Joy read the 12th Concept.
- Motion to approve minutes for Aug 20; Jeff/Kevin
- several corrections
- approved as corrected
- Motion to approve minutes for special meeting September 4; Jeff/Kevin
- several corrections
- approved as corrected
Chair Report:
Office management:
- Met or talked w/Mary two to three times per week on average.
- Reviewed and discussed employment practices @ CAWSO w/Mary. Reviewed the raise range currently in existence w/Mary.
Trustees:
Prepared report and submitted to Trustees on Monday prior to the Conference regarding various requests made by the Trustees. Reviewed status on financial statements. Met with Trustees again on Wednesday morning to review statements.
Finance:
Discussed and reviewed accounting procedures w/Treasurer designate & Office Manager.
Reviewed the June 30, 1998 financial statements and general ledger. Communicated adjustments to the accountant. Reviewed the previously approved 1998 short-year budget and transmitted to accountant. Reviewed and discussed the various changes that are to take place with our banking with Office Manager.
Prepared & distributed “Financial Statements – 101: A Short Guide to your CAWSO, Inc. financial statements” for use at the Conference by
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members after receiving questions regarding layout and content from Trustees.
NewsGram:
Finished “Note from the WSO” and discussed changes with editor.
Conference:
- Prepared and presented the Office report.
- Presented the Treasurers report, without a net.
- Assisted Finance committee in their creation of and presentation of the budget for 1999-2000.
- Participated in Structure & Bylaws committee. Assisted other committees ( Conference ) and individuals as needed.
- Prepared and presented the report to the Conference regarding referrals made to the WSO at the Conference.
Remarks about parliamentary procedure and decorum.
Delegate mailing Dec 1. Need transcription soon.
Vice-chair Report: no report
Secretary Report: makes amends for comments made in anger at previous meeting.
Will attempt to provide proposed minutes to office by following Wednesday.
Treasurer Report: vacant. Joy, as Treasurer-designate:
- application for new CASWO VISA merchant account to City National bank from Sanwa.
- application for CAWS2000 checking at Wells Fargo
- financials for July-September not done because wrong account in computer. Will fix shortly.
- 1997 tax returns are here.
Director-At-Large Report:
NewsGram done for conference. Met with NewsGram committee at conference. Conference H&I committee wants a H&I corner in NewsGram. Need better proofreading. Need to proofread and document 7th tradition and calendar pages. Next Newsgram November 1, need copy by Oct 15. Need input for better NewsGram in long term.
WS Trustee Report: Written report submitted.
Radisson bill for conference arrived. Meredith believes bill is too low. Paid anyway. $5000 additional deposit for CAWS2000 hotel, 4/00. Refer to CAWS2000, WSO Convention Committee & Office.
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Office Report: Written report submitted. Several questions.
Korean translation not needed. Need Portuguese, Spanish, German & Italian.
AA Conference reports not available to CAWSO, but are available to any AA member. Contact AAWSO.
DacEasy (former accounting software) is dead. Need to begin using Checkbook Solutions for orders.
Webmaster Report:
Links from website to online meetings have been removed.
Recommend John Kade take over daily maintenance of website. (see new business)
COMMITTEES
Finance: (Joy) 1999-2000 approved budget corrections being made.
S&B:
Steve requests information on formal structure of NewsGram (see Manual pg 53).
(to Office) When will transcripts be done? And who is responsible to get it done? Current budget indicates that WSC Conference Committee is responsible.
OLD BUSINESS:
None
NEW BUSINESS:
Goal-setting for 1999. List attached. At next meeting (Oct 8) we will review this list and all current projects.
MOTION: (Meredith/Steve) Remove 7th Tradition Listing from NewsGram effective immediately. Withdrawn.
MOTION: (Meredith/Jeff): NewsGram to list total amount of contributions and each meeting individually, not listing the separate amounts. Withdrawn and referred to NewsGram Editiorial Committee.
Employee raises: Discussion of current policy regarding staff and salary. Discussion out of order at this time.
MOTION: (Mary/joy) To sell chips (metal/plastic) to Canada at previous price. Move to table (jeff) Motion to table withdrawn. Friendly amendment for just this order. Motion fails.
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MOTON: To obtain E-mail address for Internet committee under ca.org
Motion suspend rules and extend to 10:15. Passes
Main motion passes.
Addition to webmaster position? Research minutes. Decision pending reivew.
(10:15) Steve/Jeff motion to adjourn. Passes.
ADJOURNED
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