CA World Service Office Board Meeting, June 4, 1998, Approved minutes
Present:
Jeff Schachter, Vice Chairman
Steve Edwards, Director
Mary Hukill, Office Manager
Susan Turnbull, World Service Office Trustee
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Kevin Murphy, acting as secretary; WSO Webmaster
James Monroe, guest, from San Fernando Valley
Scott Stevenson, Chairman, chair after 8:10PM
Jeff called meeting to order at 8PM.
Joe read Tradition 5;
Susan read Concept 5
Officer Reports:
Chair: At CAWS98: Met with finance committee of WSC; Treasurer CAWS99 & discussed cash procedures. Met with WSC Structure and Bylaws, they want copy of certified bylaws of World Service, Inc – will provide ASAP. Met with trustees and discussed financial — reporting, set goals. Met with CAWSO treasurer discussed Ed’s role as treasurer.
Vice Chair: At CAWS98: Met with WSC Conference committee, Randall stepping down, Donald Hume new chair of Conference Committee.
Treasurer: None. Not present.
Secretary: None. Position open.
Director: At CAWS98: new Newsgram at convention; next Newsgram topic is 7th tradition, need submissions; due July 1; discussions on future directions for Newsgram. CL&F committee met, Heidi J announced this is her last conference.
PS Trustee: At CAWS98: excess memorabilia returned to office for delivery to Milwaukee. CAWS98 committee wrap-up meeting 7th June, and June 21 wrap-up with hotel. Report by CAWS98 treasurer being prepared. Have reviewed checks requested for CAWS 98, signed 1, need documentation on rest.
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WSO Trustee: Present, no report
WS Trustee: At CAWS98: Turned over banquet orders to Mary. Will train Mary on reconciling hotel bill and banquet orders. Will research all Newsgram articles that have been done on Concepts. WS Forum did not happen (scheduled on Monday); Long term planning meeting forum mainly positive. Conference call with WSC Conference committee on June 24th. Received European Community search report (Trademark & copyright). Met with Conference Committee. Wrote thank you note to CAWS 98 hotel staff.
Office Manager: Written report submitted. Currency Counter cost? Free.
BREAK
Minutes of 23 April 1998:
Motion to approve, Joe S, Steve 2nd: withdrawn for procedure. Jeff S now moves to untable previous motion to approve: passed: motion to approve minutes of 23 April: several corrections: approved as corrected with 1 abstention.
Minutes of 14 May 1998:
Motion to approve, Meredith, Jeff 2nd. approved as corrected unanimously.
OLD BUSINESS: None.
NEW BUSINESS:
Trustee quarterly meeting report: Tabled.
New board member?:
Kevin Murphy submitted resume for board secretary.
Harley raffle: Discussed by Trustees. A minority voice from Milwaukee heard by Trustees objecting to drawing. Trustees feel not a Traditions or Concepts problem. But WS Trustee is concerned this may be an Office problem. WS Trustee will locate pro bono attorney to research legal issues. Office staff will ask CAWS 99 committee about existing legal research.
Marriott bill: Questions about sales tax exemption (not resale #) resolved. We don’t have one, so we pay tax. Discussion by chair of past problems in delaying payment of major bills. Steve: Motion to pay hotel bill, when presented, as presented, argue details later; Susan
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2nd. Discussion. Friendly amendment to make partial payment declined. Noted that payment after net 30 incurs interest. Ten day limit to dispute. Motion withdrawn. Request that bill be ready by next week’s meeting.
Expense Request: Joe moves to reimburse Office Manager for extra night at hotel (Monday night following) to pick up after convention. Jeff 2nds. Passed unanimously. Office Manager abstains.
Web Request: Kevin Murphy (WSO Webmaster) brings Fellowship suggestion that audio file of main speaker at CAWS convention be placed on WSO web page for download. After short discussion regarding anonymity, Meredith moves to exclude recordings of CA speakers on WSO web site. Susan 2nds. Passes.
Opportunity Drawing: Joe moves to require prior approval of all WSO web site information regarding CAWS99 opportunity drawing of Harley. Meredith 2nds. Withdrawn. Motion (Meredith) to remove all opportunity drawing information regarding Harley from site. Jeff 2nd. Passed.
Suspend rules: (Meredith, Steve 2nd) to extend until 10:10pm; passes.
Webmaster report: Added “PDF” (aka Adobe Acrobat) files for starter kit (containing WSC approved Speaker Meeting Format, How It Works, Traditions, Who Is A Cocaine Addict, closing readings). Newsgram web downloads running on order of 500 – 1000 per issue.
James (SFV): Questions regarding SFV Area bylaws: Must Area bylaws conform to WS guidelines. Answer: No, but Area must be accredited by Conference. Suggested that questions be referred to local Trustee(s).
Adjourn: Jeff moves to adjourn at 10:10. Steve 2nds. Passed.
__________________________
Jeff Schachter, acting Secretary
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