Minutes of the Meeting of
CA World Service Office Board of Directors
October 13, 2011
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:04pm by Chair Teresa N.
II. Tradition 10 – read by Shelia S. (Special Worker).
III. Concept 10 – read by Janice C. (Guest).
IV. WSM, p.59 Conference Charter #9. – read by Calvin W..
V. Birthdays – None
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Elizabeth S. (WSOB Vice-Chair), Barry J. (WSOB Treasurer), Richard L. (WSO Trustee), Susan D. (Secretary), Bob C. (Director at Large), Linda F. (DOO). A quorum is established.
B. Board Members Absent: DRPD (vacant), Peter D. (WS Trustee).
VII. Guests Present: Ryan E. (Webservant), Janice C., Shelia (Special Worker), Calvin W., Gregory A.
Motion to suspend the rules by Elizabeth. Seconded by Barry J. Motion passes unanimously. Teresa N. opens nominations tor secretary. Elizabeth S. nominates Susan D. for WSOB secretary, Barry J. seconds nomination. Richard moves to close nominations. Motion passes unanimously. Susan D. new secretary.
VIII. Guest Reports
A. Shelia S.: Announced CALA has a flier available, they are looking for artwork submissions.
IX. Approval of the minutes of the prior meeting
A. Linda. motions to approve the minutes from September 22, 2011. Seconded by Susan D. Passed unanimously
X. On-Line Business – Barry J. made motion to transfer $20,000 from savings to operating to cover Conference/Trustee expenses, pending Trustee approval. Seconded by Linda F. Passes unanimously.
XI. Director Openings – See WSOB Chair Report
XII Website – Ryan E.
A. Working on small bugs, and rough design. Three bids for new host, will present when closer to launch time.
XIII. Publication Projects – Linda F. / Elizabeth S.
A. AA disclaimer – Some questions on the wording of the disclaimer.
B. Meeting in a pocket – Trustees have signed off on this piece.
C. Yes, you can start… – Pamphlet has been printed and added to order form!
D. Other pamphlets – Working on a publication chart.
E. French publication project – Looking into having a face-to-face meeting in Montreal,
XIV. Vendor Licensing Agreements – Linda F.
No Report
XV. Royalty Agreements – Linda F.
No Report
XVI. International Banking – Barry J. /Linda F
A. CAWS 2012 – Articles of incorporation received, forwarding to Wells Fargo tomorrow.
B. Holland donations /payments – Linda F. will contact Russell S. with PayPal information and bank account information for donations /payments.
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XVII. HFC/HFC II download for Electronic Media (Referral)
A. WSOB will look into uploading a teaser
Break 8:15pm
Back to order 8:25pm
XVIII. Translations – Elizabeth S. / Richard L.
A. HFC II Spanish – Working with Spanish speaking members, along with Russell S. on this translation. Setting up Skype appointment with Russell to discuss further.
B. Reaching Out to the Deaf – In progress.
C. Farsi – Waiting for trustee sign-off.
XIX. PSA Ad-Hoc Committee – Linda F. /Elizabeth S. /Teresa N. /Richard L.
A. Discussing bids with professional filmmakers.
XX. Fundraising Ad-Hoc Committee – Elizabeth S., Barry J., Peter D., KJ, and Richard L., Teresa N.
No Report
XXI. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached)
1. Discussed the possibility of an Open House, decided to hold off until Spring.
2. Group Registration Cards – Teresa N. will work with Linda F. on this project.
3. Meeting in a Pocket – Barry J. motions to print 5,000 meeting in a pocket at a cost of $525.00. Richard L. seconds the motion. Motion passes unanimously. Barry J. motions to sell meeting in a pocket at $0.50/piece. Elizabeth S. seconds the motion. Motion passes unanimously.
4. CA Logo Stickers – Elizabeth S. motion to send back black with white stickers. Richard L. seconds the motion. Motion passes unanimously.
Break 9:04pm
Back to order 9:12pm
B. Chair – Teresa N. – submitted written and verbal report (see attached)
1. WSOB Director Recruitment
a. Patrick P. – submitted resume
b. Janice W. – will be submitting resume
c. David F. – awaiting response
d. Setting up interviews for November 10, 2011
C. Vice Chair – Elizabeth S. – submitted written report (see attached)
D. Treasurer – Barry J. – submitted verbal and written report (see attached)
1. Operating $22,217.61
2. Even Year $15,474.39
3. Odd Year $6,342.17
4. Savings $142,093.54
5. HSBC $500.00
6. Bob C. requested a break down of accounts and expenses. Barry J. will provide at the next meeting.
7. Raising price of HFC II is discussed. Sales have not increased since lowering the price; people will still buy them at the raised price.
Motion by Richard L. to suspend the rules, to extend the meeting past normal ending time. Motion seconded by Elizabeth S. Passes unanimously.
Break 10:16pm
Back to order 10:28pm
E. Director at Large – Bob C. submitted verbal report
1. Got certified articles of incorporation!
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2. Working with trademark/patent lawyer to get help with cease and desist letters. Should have progress by next meeting.
F. Director at Large – Susan D.
XXII. Trustee Reports
A. WSO Trustee – Richard L. – submitted verbal and written report (see attached)
1. WSOB wants to keep $5,000 CC and add $10,000 CC. Richard L. will clarify with trustees.
B. WS Trustee – Peter D. – Absent with prior notification to chair, no report submitted
XXIII. Seventh Tradition
XXIV. Committee Reports –
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J.
1. Tom P. will be in office tomorrow to help input budget into QuickBooks.
B. Structure & Bylaws: Teresa N. – No Report
C. Convention: Peter D. & Linda F. – No Report
D. Conference: Linda F., Teresa N. & Peter D.
1. Held a conference call on Sunday. Subcommittee created to update the guidelines.
E. Unity: Susan D. – No Report
F. Literature, Chips & Formats: Bob C. & Elizabeth S. – See Attached
G. Hospitals & Institutions: Bob C. & Susan D. – No Report
H. Public Information: Richard L., Elizabeth S. & Linda F. – See Attached
I. I.T.: Linda F. – No Report
J. Archives: Bob C. – No Report
XXV. CAWS 2012 –
A. Check Requests:
1. SR47 Motion by Barry J. to approve check request for the amount of 492.00 GBP (approx $787.00 [conversion rate: 1.6]) Payable to Natwest Bank for CAWS 2012 preconvention t-shirts. Seconded by Richard L. Passes unanimously.
2. SR48 Motion by Barry J. to approve check request for the amount of 37. 50 GBP (approx $60.00 [conversion rate: 1.6]) Payable to Sarah Taylor for stamps. Seconded by Elizabeth S. Passes unanimously.
3. SR49 Motion by Barry to approve check request for the amount of 222. 00 GBP (approx $355.00 [conversion rate: 1.6]) payable to Natwest Bank for 100 CA pocket diaries. Seconded by Richard L. Passes unanimously.
XXVI. CAWS 2013 – Linda F.
A. Hotel Contract complete, waiting for signed copy,
XXVII. CAWS 2014 – No Report
XXVIII. New Business – None
XXIX. Next meeting: October 27 and November 10
XXX. Executive Session
XXXI. 11:50pm Motion to Adjourn made by Susan D., seconded by Linda F., Passed unanimously.
XXXII. Meeting closed at 11:51pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
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For all attached documents and reports see: 2011-10-13-WSOB-minutes-final.pdf