Minutes of the Meeting of CA World Service Office Board of Directors
January 27, 2011
I. Opening. Meeting called to order with the ―we‖ version of the Serenity Prayer at 7:07pm by Chair Tom P.
II. Tradition 1– read by Peter D.
III. Concept 1 – read by Sheila.
IV. WSM (pp.55; 2011 revision)- read by Teresa N. Discussion ensued.
V. Birthdays—none.
VI. Roll call and Quorum Determined
A. Voting Members Present: Tom P. (WSOB Chair), Barry J. (WSOB Treasurer), Teresa N. (WSOB Vice-Chair), Peter D. (WS Trustee), Richard L. (WSO Trustee), Elizabeth S. (Director at Large). A quorum is established.
B. Board Members Absent: DOO (vacant), Director at Large (vacant) and DRPD (vacant), Secretary (vacant).
VII. Guests Present: Sheila (Special Worker), John B. (Executive Consultant), Ryan (C. A. Webservant).
VIII. Approval of the minutes of the prior meeting
A. Peter D. made motion to approve the minutes of the January 13 meeting, as amended. Seconded by Richard L. Passed unanimously.
IX. Request for WSOB to include minutes in Delegate Mailings.
A. Tom responded to the request by including the minutes since the Conference. Extensive discussion ensued; each Board member participated actively in discussion; will be brought up at the B2B.
X. Guest Reports – none.
XI. On-line Business – none.
XII. Referrals – carry over to next meeting.
XIII. Director Openings
A. Tom has contacted potential candidate.
XIV. Director Openings
A. Description of CA Web infrastructure proposal.
B. Illustration of new ticket system.
C. Description of Bug Workflow proposed procedure.
D. Recommend a staging site to test web pages prior to release.
E. Content Management – once in place, will draft a procedure for how it will be managed.
F. Would like an administrative domain.
G. Discussion of Dreamhost v. Network Solutions. Will come back with options in plenty of time to consider prior to end of contract with Network Solutions.
XV. Translations – Elizabeth reported
A. Dutch and Swedish have been looked at and approved by the professional translators. We are still waiting for Farsi in word document (not PDF). We will be forwarding to the local areas that performed the original translations so that they can make the final decisions and return to us for publication.
XVI. Publication Issues
A. HFCII English – John reported
1. There are revisions to be made and How it Works needs to be removed. There seems to be an existing version where How it Works has been
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removed. John will check with typesetter to see if she was the one working on this and could, therefore, continue.
B. HFCII French – John reported
1. There is a version that appears ready to go. A concern was raised as to whether or not the book should be published in French-Canadian dialect of French or traditional French, as spoken in France. Working with the typesetter to complete.
C. Discussion ensued regarding stickering and notification of change to the fellowship. Teresa made motion that the proposed letter as submitted not be included in the Delegate Mailing as there is already a notification in the NewsGram. Richard L. seconded. Passed unanimously.
XVII. Vendor/Licensing Agreements
XVIII. Office Director Reports
A. DOO Report – (vacant)
B. 10:00pm Barry made motion to suspend the rules in order to extend the meeting to the conclusion of the night’s business. Seconded by Richard. Passed.
C. John B., executive consultant submitted written and verbal report.
1.Delegate mailing is ready to go, pending the approval of two documents. There are 28 documents in this mailing. Conference Committee failed to provide the redacted Conference minutes so the WSO will have to hire someone to redact all of the minutes within the next three days in order to get them out in the mailing.
2.All employee tax filings completed.
D. Chair—Tom P.
1. Traveled to Florida and visited some meetings. The fellowship is strong there. They have several great hotels for the convention and will have a contract proposal to us in a month.
E. Vice Chair—Teresa –submitted minutes for review and compiled reports.
1. Attended S&B Conference call and discussed referrals.
2.Working on reg-online for Conference Committee. Will bring Ryan in on the conversation to assist with the solution.
3.Reviewed resumes that have been received for the DOO position.
F. Treasurer—Barry J. submitted written report.
1.Operating $16019.60
2.Even Year $415.25
3.Odd Year $ 32357.89
4.Savings $87461.60
5.HSBC $500.00
G. Secretary—vacant
H. Director at Large—Elizabeth S. submitted written and verbal report.
1.LCF – have a conference call this weekend.
2.Been getting the word out about the open DOO and DAL positions.
3.Worked on translations to get items closer to completion and publication.
I. Director at Large—vacant.
XIX. Trustee Reports
A. WSO Trustee—Richard L. —submitted written report.
1.Next quarterly meeting the March 11th – 13th. There will probably be a B2B on the 12th.
B. WS Trustee—Peter D.—submitted verbal report.
1. Addressed trademark issues.
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XX. CAWS 2011
A. Barry made motion to approve check request in the amount of $1250 for deposit payable to Rhythmfix for entertainment. Seconded b y Richard. Passed unanimously.
B. Barry made motion to approve check request in the amount of $150 for deposit payable to Arnold Ruiz for pool party. Seconded by Richard. Passed unanimously.
C. Barry made motion to approve check request in the amount of $200 for deposit payable to Craig Davis for entertainment. Seconded by Richard. Passed unanimously.
D. Barry made motion to approve check request in the amount of $450 for deposit payable to Wildwest Performers for entertainment. Seconded b y Richard. Passed unanimously.
E. A request was received for two events: a video of members and a slide show of Convention attendees. The Elizabeth made motion to not accept the proposal set forward for the video and slideshow events based on the statement of anonymity in the Convention Guidelines p.5. Seconded by Teresa. Passed unanimously.
XXI.7th tradition
XXII. Committee Reports
A. Finance: Elizabeth, Tom & Barry – nothing new.
B. Structure & Bylaws: Teresa— already reported.
C. Convention: no director liaison.
D. Conference: Teresa and Peter D. —already reported.
E. Unity: no director liaison.
F. Literature, Chips & Formats: Tom & Elizabeth – Conference call this Sunday.
G. Hospitals & Institutions: no director liaison.
H. Public Information: Richard L. —nothing new.
I. I.T.: no director liaison.
J. Archives: no director liaison.
XXIII. Executive Session
A. We will interview two DOO candidates at our next meeting.
XXIV. Next meeting: Thursday February 10 and Thursday February 24.
XXV. 11:48pm Motion to Adjourn made by Peter. Seconded by Richard. Vote taken:
Passed unanimously.
XXVI. Meeting closed at11:49pm by Chair Tom with the ―we‖ version of the Serenity Prayer.
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WSOB Treasurer
Barry Jacobs
Jan 27, 2011
I want to thank the fellowship for the opportunity to serve.
Have been in touch with the Chair and the Executive consultant and the WSOT regarding need of banking and financial (signing checks and going over financials ect )
Came by the office a few times time to check in with the office and with the WSOT signed checks ect . I followed up and told HSBC that we were in process to filling out forms
Went to Wells Fargo in SD made arraignments for the WST (Peter) to be a signer on the accounts
In loving service
Barry
Operating $16019.60
Even Year-$415.25
Oddyear- $ 32357.89
Savings-$87461.60
HSBC $500.00
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WORLD SERVICE OFFICE TRUSTEE REPORT
January 27, 2011
I would first like to for the WSOB to review the attached supplemental letter about the collective group conscience of both the WSBT and WSOB was to stop the placing of stickers on books for sale within the USA. The WSBT is ready to vote on it right away
WSOT Update
. WORLD SERVICE BOARD OF TRUSTEES – Report
The World Service Board of Trustee (WSBT) are having their 2nd quartly meeting March 11-13 at the Four Point Sheraton Hotel. We will probably have our Board to Board (B2B) on March 12th. Time and location TBD. We also had our 2nd quarterly teleconference meeting on Sundy January 23rd
- WSBT would like to have our bank statements at all quarterly meetings
- WSBT would like to have our Financials and all reports by the end of February 2011
- I reported that we received over 150 applications (responses) for the DOO positions and gave a verbal report on CA’s finances
WORLD SERVICE OFFICE TRUSTEE – Report
- DAL interviews still need to continue and get the word out
- WSO Director Reports and minutes need to be scanned ( or attached) to the minutes to be submitted to the WSBT
- All WSOB reports need to be attached to the WSOB minutes
- Update employee Handbook
- Update on Translations of foreign pamphlets.
- Update on opening a account in the UK
- Printing HFC II internationally
- Current status of WST being added on all accounts
Submitted by:
Richard L
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World Service Office Board
Director at Large Report
January 27, 2010
Thank you all for the opportunity to be of service.
Translation Sub-committee:
I communicated and sent off Dutch, Swedish and Farsi Translations to our selected company Kern Communications.
Kern has moved forward with our Dutch and Swedish Translations, which are here tonight. The WSOB can motion to place the Translations back to the CA Translations Area committee’s for final approval. We are still waiting to get Farsi in a word document format to Kern Communications so we can move ahead with the Translation process. Russell S., European Trustee, is aware of our format needs has been most helpful in working getting those documents. We have not received them yet but will move forward as soon as we have them.
LCF:
We have a conference called scheduled for Sunday, January 30th. I am planning on being on the call at noon.
WSOB:
I have been announcing and getting the word out to our fellowship for both the DAL positions on the WSOB as well as the DOO position.
I also have communication with both the Executive Consultant as well as the WSOB Chair in regards to WSOB items.
In Love and Service,
Elizabeth Schmidt – Saldebar
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