- CONVENTION COMMITTEE REPORT – John Rosa, Chairperson
- Michael R: Presented the bid for the 2003 CAWS Convention to be held in Chicago, IL.
- DOORBELL
- MOTIONS:
- Motion 1: To accept Illinois bid for 2003 CAWS Convention to be held in Chicago. Second.
John: The bid is amazing – they have some good, clear work done on this. The city of Chicago is ready to have us there and they want us here.
Chair: Please prepare yourself to vote. Motion passes unanimously.
- Motion 2: To approve the revised New York 2001 CAWS Convention budget as submitted. (Attached page #5) Seconded.
Discussion.
Leslie G.: We feel very conservative on the side of income. We feel we are very realistic on our proposed expenses. $30K is set aside for coffee. NY does not allow free coffee. Meradith has been able to negotiate down to $38.00/gallon from $90.00/gallon. We are still going to be hammering out negotiations on the coffee.
Joy: Friendly amendment: Put “revised” between “the” and “New”. Accepted. Vote. Motion passes unanimously.
- Motion 3: To approve the Oregon 2002 CAWS Convention budget as submitted. (Attached page #7) Second.
Discussion.
Sherri H.: I’d like to recognize the support from our Region in preparing this budget. Discussion ensued.
Please prepare yourself to vote. Motion passes unanimously.
- Referral: # 1383, #1062 – Opening of bank accounts
Motion 4: To change General Guidelines item #11 to read; WSO will open one Host City petty cash account and one Host City trust account within 90 days after acceptance of the bid. Proposed effective date is the close of the 2000 WS Conference. Second.
Discussion.
Patty: We were asked to speed up the system.
Steve: Friendly Amendment – To strike the word upon and insert within 90 days after. Accepted.
Please prepare to vote. Motion passes.
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- # 1005 – Convention bids
Motion 5: To change Bidding Guidelines, page 30 item #8 to read; the bid is brought to the WSCCC at the WSC to be considered on the Conference Floor. Bids will be accepted by the WSC for consideration no more than 4 years prior to the event. To be in effect at the close of the 2000 WS Conference. Second.
Discussion.
Bryan: Point of order – there is no effective date.
Steve: Point of information – are all your motions lacking the effectivity date? Please prepare to vote. Vote. Motion passes.
- Motion 6: To add to General Guidelines the position of co-treasurer on Pg. 17, Using the same sobriety requirement, past service work required and qualifications of the Host City Treasurer. Duties are assisting the treasurer in all listed treasurer’s duties. To be in effect at the close of the 2000 WS Conference.
Discussion.
Prepare to vote. Vote. Motion passes.
- Re: # 1018, 1060 – Cash Handling Procedures
Motion 7: To replace the current cash handling procedures on page 25 with attached cash handling procedures drafted by the finance committee. (Attached page #8 & #9) To be in effect at the close of the 2000 WS Conference Second.
Discussion:
Scott: Friendly amendment – wording changes.
Committee: Yes, we’ll accept all changes – please see updated document. Vote. Motion passes
- Re: # 1208 – Cell phones and pagers
Motion 8: To add to Speaker Chairperson Duties page 14 item #7; the Speaker Chairperson should address all issues concerning cell phones and pagers at the meetings. To be in effect at the close of the 2000 WS Conference. Seconded.
Friendly amendment: Instead of speaker chairperson should address…put it into the format.
Tony: No we do not accept.
Mike G.: Point of Information – Please prepare to vote. Motion passes.
- Re: # 1011, 1095, 1389 – Change host city guidelines regarding raffles
Motion 9: To add to the end of item #17 under the General Guidelines to state; any raffles held by a CAWS Convention observe the state, local, county or any other applicable laws with the approval of the WSO.
- Re: # 1007, 1107, 1390, and 1063 – Childcare at CAWS conventions
Motion 10: Establish a Children’s Event Coordinator at the CAWS Conventions.
- Sobriety Requirement: 3 years of continuous sobriety.
- Past Service Requirement: Participation on a CA convention.
- Qualifications: Leadership and organizational skills. Familiarity with childcare needs.
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Children’s Event Coordinator Duties:
- Work closely with all committee chairpersons.
- Ensure that proper state and city procedures are followed.
- Ensure that all applicable insurance and licensing requirements are followed.
- Coordinate completion of applicable release forms.
- Obtain three bids from licensed child care providers where possible.
- Coordinate space and room requirements with the hotel liaison.
- Submit child-friendly events itinerary to general committee 9 months prior to the convention.
**NOTE** Suggest that a member of the committee is in attendance at all babysitting and child oriented events.
Vote. Motion passes.
- Motion 11: To insert the Children’s Event Coordinator position under the Vice-Chair within the flow chart.
Vote. Motion passes.
- Referrals: # 1152, 1447, 1234, and 1464 – Closing Prayer at CAWS conventions:
Motion 12: To revise the World Service Convention Guidelines under General Guideline, page 26: “The closing prayer at the CAWS Convention should be left to the discretion of the Host City, while always remembering the diversity of our Fellowship and our preamble, which states that we are not allied with any sect, denomination, politics, organization or institution.” Proposed effective date for implementation is upon the close of current conference. Seconded. Motion passes
- Rose J: Presentation of CELEBRATE AROUND THE WORLD ARTWORK
- ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR:
- Referral: # 1450 – Hotel database information. Tabled pending further information from the
- Re: # 1073 – Restructuring WSCCC Guidelines. Tabled until the 2001 Conference to be worked on throughout the year.
- Re: # 1382 – Special Events Information Guide. Tabled until the 2001 Conference to be worked on throughout the year.
- ITEMS FROM OLD BUSINESS:
- Re: # 153 – Host City doing the Unity Breakfast. Refer to the WSO to open communication channels with the WSC Unity committee for the Unity Breakfast.
- Re: # 162 – Scholarship Funds. No Action Taken, as this is already covered on page 27, item #22 of the WSCCC Guidelines.
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- ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES:
- Referral: # 1445 – Video link to correctional facilities. Referred to trustees for Tradition
- Referral: # 1006 – 12 Point Process. Referred to Trustees for further clarification.
- Referral: # 1251 – Price cap on hotel rooms. Referred to Finance Committee.
- Re: # 1093 – Secure website for convention registration. Referred to the WSO as they are already working on this issue.
516.REFERRALS THAT DID NOT RESULT IN MOTIONS:
- Referral: # 1163 – Creating Area convention guidelines. No Action Taken, As current convention guidelines suffice.
- Referral: # 1008 – Co-Anon registration. No Action Taken, As current convention guidelines
- Re: # 1097 – Hotel Liaison Duties. No Action Taken, As current convention guidelines suffice.
- Referral: # 1063 – Family event coordinator. No Action Taken, As current convention guidelines
- Referral: # 1094 – CAWS Convention Chairs to attend the World Service Conference. No Action Taken, As our delegates are perfectly capable of the deliverance of information.
- Referral: # 1444 – Discounting memorabilia at end of Convention. No Action Taken, As we would be doing a disservice to the convention.
- Referral: # 1377 – Limitation of marketing activities. No Action Taken, As it is up to the host city autonomy.
- Referral: # 1174 – CAWS convention on a cruise ship. No Action Taken, As it is beyond the scope of the convention committee.
- Referral: # 1192 – Allowing the Host City to profit from the CAWS convention. No Action Taken, As it is in direct conflict with our statement of purpose.
- Referral: # 1398 – housekeeping. This was a housekeeping issue and has been taken care of.
- Referral: # 1390 – Transportation insurance. No Action Taken, As it is already covered in the manual on page 22 under Transportation Coordinator items 2, 3 and 4.
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- Referral: # 1096 – Hotel Liaison Assistant. No Action Taken, As they can get an assistant if they would prefer, Refer to page 27, Special Note.
- Referral: # 1059 – Request for expenditures. No Action Taken, As it is important to have checks and balances as our guidelines reflect.
530.NEWLY SELECTED COMMITTEE TRUSTED SERVANTS:
- Chairperson: John Rosa
- Vice Chairperson: John Wishard
- Secretary: Kyle Guffey
531.John Rosa: Closing comments.