COCAINE ANONYMOUS WORLD SERVICE CONVENTION
COMMITTEE REPORT
C.A. WORLD SERVICE CONFERENCE 2001
INTRODUCTION AND OPENING COMMENTS
MOTIONS:
Motion 1: To approve the Oregon 2002 CAWS Convention budget as submitted.
| CAWS 2002 CONVENTION BUDGET | ||||
| PROJECTED INCOME | ||||
| EARLY REGISTRATION | 9,000.00 | |||
| LATE REGISTRATION | 20,000.00 | |||
| BANQUET | 21,500.00 | |||
| BREAKFAST | 7,200.00 | |||
| ENTERTAINMENT | 20,000.00 | |||
| SPECIAL EVENTS | 20,240.00 | |||
| 7TH TRADITION | 3,000.00 | |||
| PRE-CONVENTION FUNDRAISING | 11,100.00 | |||
| PRE-CONVENTION MEMORABILIA | 8,000.00 | |||
| SCHOLARSHIP DONATIONS | 1,800.00 | |||
| MEMORABILIA | 20,000.00 | |||
| ROOM CREDIT | 6,600.00 | |||
| AUDIO TAPES | 3,000.00 | |||
| AUCTION/DRAWINGS | 15,000.00 | |||
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| TOTAL INCOME | 166,440.00 | |||
| PROJECTED EXPENSES | ||||
| AUDIO/VIDEO | 2,000.00 | |||
| CHILD CARE | 0.00 | |||
| BAD CHECKS | 500.00 | |||
| BANK /CREDIT CARD FEES | 1,500.00 | |||
| BANQUET | 14,000.00 | |||
| BRUNCH | 5,700.00 | |||
| CENTERPIECES, AUCTIONS, ETC. | 5,100.00 | |||
| COFFEE RESERVE | 12,500.00 | |||
| DECORATIONS | 750.00 | |||
| DESIGN, LAYOUT & ARTWORK | 500.00 | |||
| PROGRAMS & PRINTING | 1,000.00 | |||
| ENTERTAINMENT/DANCES | 12,000.00 | |||
| HOSPITALITY | 500.00 | |||
| INFORMATION/SECURITY | 1,000.00 | |||
| INSURANCE | 1,000.00 | |||
| MARATHONS | 300.00 | |||
| MEMORABILIA | 14,000.00 | |||
| OFFICE EXPENSES | 150.00 | |||
| OUTREACH | 350.00 | |||
| PUBLIC INFORMATION | 300.00 | |||
| PRE-CONV FUNDRAISING | 3,600.00 | |||
| POSTAGE | 0.00 | |||
| REGISTRATION | 10,000.00 | |||
| ROOM RENTAL | 0.00 | |||
| SCHOLARSHIPS/UNITY BRUNCH | 500.00 | |||
| SPEAKERS | 8,000.00 | |||
| SPECIAL EVENTS | 15,300.00 | |||
| SPECIAL NEEDS/HEARING IMPAIRED | 1,000.00 | |||
| TELEPHONE | 500.00 | |||
| TRANSPORTATION | 0.00 | |||
| WORKSHOPS | 1,500.00 | |||
| TOTAL EXPENSES | 113,550.00 | |||
| CONTRIBUTION TO CAWSO | 52,890.00 | |||
Motion 2: To approve the Chicago 2003 CAWS Convention budget as submitted. Second.
Chair: We have a motion on the floor as stated above. Is there any debate,
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Kevin: We would like to thank both the finance and convention committees for helping us to draft this motion.
Chair: Any debate on the motion? Hearing none…
Brenda: Point of information – Unity breakfast is not on this budget. Would it be somewhere else?
John: Unity breakfast has not been in the CAWS budget.
Brenda: It was my understanding that it was going to be on this one.
Kevin: We have gathered info that we will be bringing back to Chicago regarding this, but I can’t speak on it.
Brenda: Is this budget different than the one that comes out of finance?
Kevin: Finance approved this budget.
Chair: Please prepare yourself to vote. Motion carries with substantial unanonimity.
CAWS 2003 CONVENTION BUDGET
PROJECTED INCOME
| EARLY REGISTRATION | 10,500.00 |
| LATE REGISTRATION | 22,000.00 |
| BANQUET | 37,500.00 |
| BREAKFAST | 10,625.00 |
| ENTERTAINMENT | 3,600.00 |
| SPECIAL EVENTS | 22,500.00 |
| 7TH TRADITION | 2,000.00 |
| PRE-CONVENTION FUNDRAISING | 7,000.00 |
| PRE-CONVENTION MEMORABILIA | 5,000.00 |
| SCHOLARSHIP DONATIONS | 2,000.00 |
| MEMORABILIA | 25,000.00 |
| ROOM CREDIT | 11,700.00 |
| AUDIO TAPES | 3,000.00 |
| AUCTION/DRAWINGS | 5,000.00 |
| TOTAL INCOME | 167,425.00 |
| PROJECTED EXPENSES | |
| AUDIO/VIDEO | 1,500.00 |
| CHILD CARE | 0.00 |
| BAD CHECKS | 500.00 |
| BANK /CREDIT CARD FEES | 1,500.00 |
| BANQUET | 28,125.00 |
| BRUNCH | 8,500.00 |
| CENTERPIECES, AUCTIONS, ETC. | 1,650.00 |
| COFFEE RESERVE | 13,300.00 |
| DECORATIONS | 500.00 |
| DESIGN, LAYOUT & ARTWORK | 250.00 |
| PROGRAMS & PRINTING | 6,600.00 |
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| ENTERTAINMENT/DANCES | 1,800.00 |
| HOSPITALITY | 2,500.00 |
| INFORMATION/SECURITY | 1,000.00 |
| INSURANCE | 1,000.00 |
| MEMORABILIA | 18,750.00 |
| OFFICE EXPENSES | 3,000.00 |
| OUTREACH | 2,000.00 |
| POSTAGE | 200.00 |
| REGISTRATION | 9,000.00 |
| ROOM RENTAL | 500.00 |
| SCHOLARSHIPS | 0.00 |
| SPEAKERS | 4,000.00 |
| SPECIAL EVENTS | 15,750.00 |
| SPECIAL NEEDS/HEARING IMPAIRED | 1,000.00 |
| TELEPHONE | 500.00 |
| TRANSPORTATION | 1,000.00 |
| WORKSHOPS | 2,000.00 |
| TOTAL EXPENSES | 126,425.00 |
| CONTRIBUTION TO CAWSO | 41,000.00 |
John: I’d like to have representatives from the Pacific South Region make a presentation to the floor at this time. Karen: Speaking on behalf of the ps region, thank you all for allowing us the honor for bidding the 2004 CAWS convention. Please take a moment to remove the name from…The greater L.A. area offers many amentities, and the area is willing to step up and offer the World a large community base. We are excited about the potential of hosting and serving the World fellowship.
Robin: Motion – To have the Pacific South Region of Cocaine Anonymous host the CA World Service
Convention in the Greater Los Angeles Area, to be held on Memorial Day weekend, 2004. – Second. Chair: Any discussion?
Leslie: First off, it’s a pretty ambitious net income, I hope you make it. The one objection I have is child care. It was huge issue in NY, we ended up contracting a service, which was enormously expensive, and I guess the only way I could approve this is if you took that item out.
John: CA does not provide child care.
Jeanne: I enjoy a good convention, however, I have to speak against this motion. I’m uncomfortable on voting on something without a viable choice in the matter. Every year we come to the conference, it seems that things are orchestrated or arranged that there is always only one bid for each year.
Robin: I need to add that there are 9 areas in our region here, and in response to Jeanne’s comment…there appears to be no one else interested in hosting it.
Steve: It will be the 20th Convention that year, and I think it’s cool that it will be in the area that CA was born. I, too, wish there were more choices to choose from, but the fact that we don’t is not a reason to vote against this motion. Discussion continues.
Leslie: Point of information – I know it’s a lot of hard work…how are you going to handle child care?
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John: We have certain dollars that were put into place last year for this…theirs guidelines in place to deal with childcare.
Don: I noticed that there is a considerable percentage taken off if you don’t fill all your rooms. Is this standard across the board to all the hotels you compared?
John: Yes.
Chair: Please prepare to vote on the motion which reads, To have the Pacific South Region of Cocaine Anonymous host the CA World Service Convention in the Greater Los Angeles Area, to be held on Memorial Day weekend, 2004. Motion carries.
Jeanne: Minority opinion – In my earlier argument I stated that I felt that we couldn’t have an informed group conscience…and it will NOT be the 20th anniversary of CA…it’s the 20th CAWS Convention.
Morris: We would love the honor of having you all come to TN so we could show you some Southern hospitality. I think the AS Region has a lot to offer C.A. by hosting the CAWS convention. Memphis is the home of Elvis, the Blues, Rock and Roll, a brand new baseball stadium, and we are now in the presence of erecting a new basketball stadium. And for those of you who are interested, we have 10 casinos down the road. The TN presents this proposal with great anticipation and prayer. We are pleased to have the opportunity to welcome the delegates to TN. Memphis is the 18th largest city in the U.S.
Motion 4: To accept the Tennessee Area bid for the 2005 CAWS Convention. Second.
Chair: Teri, do you want to debate?
Teri: I speak in favor of this motion; in 1996 Atlanta hosted the convention which was a major success, and we would like to bring it back to the South.
Discussion continues.
Chair: Any debate against the motion?
Discussion continues.
Ronald: Point of information – What is the pyramid.
Morris: It’s a coluseum built in the shape of a pyramid.
Elizabeth: The line item is called design for $2500 dollars, we had Portland at 500, and Chicago at $200(?)
John: These are just proposed numbers…
Elizabeth: The
Mark: On the proposed budget under ent. And dances, 8000…
John: The numbers got reversed.
John: I saw hearing impaired, and I would ask a question that our Spanish group hopefully would have flourished by then, and I would like to request a line item for Spanish interpretor. Jay: What is “design?”
John R.: That is to design a logo and theme for the convention. Hopefully, the artwork won’t cost that much.
Joy: Point of information – Would you take 400 and multiply that by 8, so there is no way you could have switched the numbers…I think you need to go back and fix your numbers, since most fundraisers raise money, not loose money. Chair: Please prepare yourselves to vote. The motion reads To accept the Tennessee Area bid for the 2005 CAWS
Convention. Motion carries.
Referral s #1692, #2067, & #2277 –
Motion 5: On Page 13 of the WSCC Marathon Chairperson duties, add Item 9 which shall read “Make available a meeting time slot for specific groups that qualify as a CA group (i.e. on-line, face-to-face, foreign language, men’s stag, women’s stag, etc) effectively immediately. Second.
Chair: Please prepare yourself to vote. Motion carries.
David C.: Motion to reconsider the motion that we just passed, which was On Page 13 of the WSCC Marathon
Chairperson duties, add Item 9 which shall read “Make available a meeting time slot for specific groups that
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qualify as a CA group (i.e. on-line, face-to-face, foreign language, men’s stag, women’s stag, etc) effectively immediately
Chair: Did both the maker of the motion and the second vote on the prevailing side?
David: Yes.
Discussion ensued.
Chair: Is there any other debate? Please prepare yourself to vote on the motion to reconsider. Motion fails clearly.
Referral #1505 –
Motion 6: Item 22 of the General Guidelines, Page 27, insert after statement: “Host City committee carefully consider WSCC Statement of Purpose regarding financial support when determining scholarships awarded effective immediately. Seconded.
Chair: Any debate? Please prepare to vote. Motion carries.
Referral #1515 –
Motion 7: Speaker Chairperson, Item 4, add the language, “to the best ability to purchase airfare at the lowest possible rate” effectively immediately. Seconded.
Chair: Any debate?
Kevin: Friendly amendment – To purchase airfares at the 14 day advance purchase price or lower.
Patty: No.
Chair: Motion passes.
Referral #1676 –
Motion 8: Workshop Chairperson duties referred on Page 12, Item 3, strike “Chairperson” and insert the word “Committee” and add the word “Convention” between “general” and “committee.” Effectively immediately. Second.
Chair: Any debate?
Amy: Point of information – is it poss. You could read us what the sentence would now say?
John R.: Must propose a workshop speaker slate for approval by the Host City Program Committee and general convention committee.
Chair: Motion passes.
Referrals #1738 & #2002 – Delegate Mailing.
Motion 9: Add item 7 to page 19 under Fundraising Chairperson that states, “Utilize the WSO for delegate mailings for fundraising and outreach purposes.” Effective immediately. (Minority opinion). Seconded. Chair: Any debate?
Harrison: Could we hear the minority opinion.
Frank B: Was to remove the word “fundraising”, and that was opposed in my committee, and I will stand behind the group conscience.
Chair: Please prepare yourself to vote. Motion carries.
Elizabeth: I would like to ask the Conference Chair to slow down the pace a bit.
Chair: OK
Referrals #1792 – Elimination of childcare
Motion 10: On page 10, beneath Children’s event coordinator and before sobriety requirement insert the phrase, “In the event that Children’s events are coordinated, here are the suggestions:” Effective immediately. (Minority opinion) Second.
Chair: May we hear the minority opinion.
Pilar: Minority opinion was to eliminate childcare all together.
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Chair: Any debate?
Rick: I’m against this motion. This is a nightmare that opens up this Fellowship to great liability. The event is not geared for children, it’s for recovering addicts. Hotels typically offer childcare. Patty: I would like to withdraw the motion.
Chair: Does the 2nd agree.
2nd: Yes.
Referral #1824 – CATW Chairperson Duties
Motion 11: On Page 39, of the Convention Guidelines, under Celebrate Around the World Item 4, insert period after November 1st and “Create flyer with instructions” after period and before the word “to”. Effective immediately. Second.
Chair: Any debate:
Frank: This is just for clarification.
Jeanne – Friendly amendment – to change “create flyer with instructions” to “create flyer with ordering instructions”.
Frank: We accept.
Motion 11: On Page 39, of the Convention Guidelines, under Celebrate Around the World Item 4, insert period after November 1st and “Create flyer with ordering instructions” after period and before the word “to”. Effective immediately.
Chair: Any further debate? Hearing none, please prepare to vote. Motion carries unanimously.
Referrals #1511 & 2084 – Cash Handling Procedures Motion 12: Under Cash Handling Procedures on Page 24, change Item 1 to read: “The convention cash pick-up schedule shall be determined on-site by the Host City Treasurer, Host City Co-Treasurer, WSOB Treasurer and WSOB Office Manager.” Effective immediately. Second. Chair: Any debate?
Discussion ensued.
Chair: Please prepare yourself to vote. Motion carries unanimously.
Referral #1960 – Convention Chairperson Expenses
Motion 13: Add Item #24 to the General Guideline on Page 27 stating the following: “That CAWS Convention Chairperson’s expenses be budgeted in the CAWS convention budget so that future CAWS Chairs may attend the CAWS convention prior to his/her hosting year.” Effective immediately. Second.
Chair: Does the maker wish to debate?
Hal: Yes, we found that in past conventions, that it has always benefited the next host city’s committee to have their chair present at the preceding convention.
Deneen: Friendly amendment – insert, “in the year” after the second CAWS convention.
Committee: Yes, we’ll accept.
Chair: The motion now reads Add Item #24 to the General Guideline on Page 27 stating the following: “That
CAWS Convention Chairperson’s expenses be budgeted in the CAWS convention budget so that future CAWS Chairs may attend the CAWS convention in the year prior to his/her hosting year.”
Discussion ensued.
Jahi: Motion to amend – strike the word attend and insert the word work with, to make the motion read, ‘Add Item
#24 to the General Guideline on Page 27 stating the following: “That CAWS Convention Chairperson’s expenses be budgeted in the CAWS convention budget so that future CAWS Chairs may work with the CAWS convention in the year prior to his/her hosting year.’ Seconded.
Hal: Wish to insert the words “in attendance”
Chair: Jahi, do you accept?
Jahi: No
Hal: We want to make sure that the person is in attendance AND working with…
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Kevin Murphy: Friendly amendment to accept attend and work with?
Jahi: Yes.
Chair: The motion now read, “Add Item #24 to the General Guideline on Page 27 stating the following: “That
CAWS Convention Chairperson’s expenses be budgeted in the CAWS convention budget so that future CAWS Chairs may attend and work with the CAWS convention in the year prior to his/her hosting year.’
Kevin: This now agrees with what Jahi was trying to achieve, so I’ll sit down.
Freeman H.: Call for the vote. Second.
Chair: Motion to close debate has been made. Please prepare to vote.
Elizabeth: Point of order – no one spoke against the motion to amend, and I would like the opportunity to do that.
Chair: Although our 4th concept would allow that, if it passes you may be allowed to express your minority opinion.
Chair: Motion to close debate carries.
Chair: Please prepare to vote on the motion to amend. Motion carries.
Chair: We are now ready to vote on the main motion which now reads, “Add Item #24 to the General Guideline on
Page 27 stating the following: “That CAWS Convention Chairperson’s expenses be budgeted in the CAWS convention budget so that future CAWS Chairs may attend and work with the CAWS convention in the year prior to his/her hosting year.’
Friendly amendment – add the words for the purposes of training after in the year prior.
Chair: Do you accept?
Hal: Yes.
Chair: Add Item #24 to the General Guideline on Page 27 stating the following: “That CAWS Convention
Chairperson’s expenses be budgeted in the CAWS convention budget so that future CAWS Chairs may attend and work with the CAWS convention in the year prior to his/her hosting year for the purpose of training.’
David: Call to vote.
Chair: Motion to call to vote carries.
Rick: Point of information – clarification on what the expenses would be.
Hal: Per diem, airfare and hotel.
Chair: Please prepare yourself to vote. Motion carries with some opposition.
Roy: Minority opinion – I understand that this will cut off right off the top of our profits, and I don’t understand how the chair will learn what he/she needs to know in just that weekend without working with the committee throughout the year.
ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR
Referral #1450 – CA’s History of Hotel Room Rental. Tabled until the name of the organization requesting such information is received.
Referral #1503 – Convention Closing Detail List. Tabled to work on throughout the year.
Referral #2260 – CAWS Convention Budget Template. Tabled to work on throughout the year.
Referral #2279 – Convention Committee Meetings Held on Weekend. Tables to work on throughout the year.
Referral #2291 – CA Logo on Memorabilia. Tabled to work on throughout the year.
Referral #2292 – Convention Committee Meeting Minutes. Tabled to work on throughout the year.
Referral from Mail – Hotel Liaison. Tabled to work on throughout the year.
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ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES
Referral #1319 – Reading of 12 Traditions. Referred to the Conference Committee
Referral #1445 – Video link to correctional facilities. Because of issues such as anonymity, accessibility, financial resources and logistics, we feel this task requires further research and consideration by multiple conference committees. Our committee will contact other committees for a plan of action.
Referral #1502 – Memorabilia Guidelines. Referred back to the WSO for clarification.
Referral #1531 – Develop Guidelines for Types of Group Meetings. Referred back to the WSBT for clarification.
Referral #1532 – Development of Workshop Guidelines. Referred back to the WSBT for clarification.
Referral #1691 – Guidelines regarding Special Interest Groups. Referred to the WSBT for more information.
Referral #1701 – No Action Without Explanation. Referred to Structures & By-Laws for further review. Beyond the scope of this committee.
Referral # 2066 – Convention Room Reservations. Refer to WSO for research.
Referral #2142 – Gifts. Referred to Structures & By-Laws as they are the appropriate committee to address this issue.
Referral #2261 – Hotel Contract Checklist. Refer to WSO for development and research.
Referral #2262 – Check Approval Process. Refer to WSO for development, research & procedures.
REFERRALS THAT DID NOT RESULT IN MOTIONS
Referral #1261 – Introduction of Trustees at CAWS Conventions. No action taken – Host City autonomy.
Referral #1309 – Standing Rule 14. No action taken. WSCC upholding Standing Rule 14 to the best of our ability.
Referral #1366 – Clean Time Statement. No action taken. Beyond the scope of this committee.
Referral #1504 – Hotel Liaison Qualifications. No action taken. Guidelines in place suffice.
Referral #1516 – Accumulated Air Miles. No action taken. Beyond the scope of this committee.
Referral #1533 – Regarding # of Meetings in Host City Area. No action taken. Trust the process in place.
Referral #1625 – Newcomer Access to Workshops & Hospitality Room. No action taken. We do not oversee the Area Conventions. See note under Hospitality Chair.
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Referral #1720 – Hold the CAW Convention every 2 years. No action taken pursuant to our Statement of Purpose. Having a convention every 2 years would not financially support the WSO’s efforts to carry the message to addicts that still suffers.
Referral #1775 – Creating Area Convention Guidelines. No action taken because the WSCC guidelines can be adapted for Area use.
Referral #1810 – No “Turn Away” Policy. No action taken. Host City autonomy.
Referral #1944 – Host City Stipend. No action taken because this is contradictory to our Statement of Purpose.
Referral #1967 – Trustee Travel Expenses. No action taken. Unnecessary as Trustee travel expenses are covered under Trustee budget.
Referral #1971 – Restricting Entertainment. No action taken because issues of censorship are a Host City Committee site decision.
Referral #2059 – Convention Selection Process. No action taken because the General Guidelines are in place.
Referral #2083 – Comp’d Hotel Rooms. No action taken because the General Guidelines are in place.
Referral #2070 – Moving Budgetary Line Items. No action in place. Structure already in place.
Referral #2135 – CA Prayer. No action taken. CAWS has no CA prayer, not working on prayer refer to WSCC General Guidelines, Item 16, Page 26.
Referral #2247 – On-Line Workshops. No action taken. Host City has autonomy when selecting workshops.
CELEBRATE AROUND THE WORLD ARTWORK
Presented by Frank Britton – Celebrate Around the World Chair
John R.: Our committee has chosen one piece that has been chosen.
NEWLY SELECTED COMMITTEE TRUSTED SERVANTS:
Chairperson: Evan Anderson
Vice Chairperson: Tony Drake
Secretary: Susan Calkins
Co-Secretary – Jackie Schickler
Chair: Any questions?
Kevin: Motion to reconsider: I motion to reconsider the motion that ratified the conference committee guidelines.
Second.
Kevin: They were incomplete, and the materials that were not included were substantial enough to make this fall under Standing Rule 14.
Chair: Any further debate? Motion carries.
Kevin: Motion to table the original motion to ratify the Conference Committee guidelines.
Chair: Please prepare to vote. Motion carries.
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Kevin: Thank you.