Aug 30, 1997 – Day 4 – Conference Summary of Motions

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1997 Cocaine Anonymous

World Service Conference Minutes

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Day Four, Saturday, August 30, 1997

  1. Session called to order by the Chair
  2. Serenity prayer
  3. Roll Call
  4. Lawrence Jackson: H& I Chair: Move that the conference approve our committee budget from January 1, 1998 through June 30, 1998 for the total amount of $542.50.
  5. Art Bowman: Call for the vote.
  6. Call for the question was out of order because discussion had ended.
  7. The original motion is carried.
  8. Motion to approve the H&I budget from July 1st of 1998 through June 30, 1999 in the total of $1100.
  9. Motion is carried.
  10. Chuck McCullom: Motion to approve the concept and design of camera ready artwork for use by the fellowship in print publications.
  11. Motion is passed unanimously.
  12. Robbie Graham: Motion to approve sending one half inch VHS copies of all four video public service announcements to every area free of charge.
  13. Mike Mastromonico: Call for the Vote
  14. Motion carried
  15. Original Motion is carried
  16. Chuck: Motion to roll over any unused portion of the 1996 budget line item $3,000 for production of French Language versions of the three PSA’s entitled “Crack”, “Shattered” and “Facts” to the subsequent 1998 six month budget and the fiscal 98 and 99 twelve month budgets.
  1. Ralph Holland: Limit debate
  2. Motion to limit debate is carried.
  3. Original Motion is carried.
  4. Dan Dickey: Motion to provide an online tool kit for establishing area C.A. web-sites.
  5. Motion is passed unanimously.
  6. Dave Kulick, New York delegate: Motion is to authorize W.S.O. to include biannual membership survey in the next delegate mailing and to forward completed surveys to the sub-committee.
  7. Heidi Jonathan, Chips, Literature and Format Chairperson: Every couple of years, the committee does a survey and I just don’t understand why we keep doing surveys. Can you explain why we’re doing another survey?
  8. As it says on the survey, the purpose is to better enable us to effectively carry the message to the addict who still suffers through a better understanding of the fellowship.
  9. Heidi: I’d like to suggest that possibly the next time P.I. wants to put out a survey, that maybe they come to some of the other committees.

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  1. Amy: The motion is to authorize the W.S.O. to include our third biannual membership survey in the next delegate mailing and to forward completed surveys to the subcommittee. Abstentions noted.
  2. The motion is carried unanimously.
  3. Tony Seaton: Motion to revise the Public Information workbook to write more up to date information.
  4. Jay Guzofsky: My question is rather than just to make the motion to revise, why was there not an attempt to present a revision, so that we could know what type of revisions you wanted to put in to the workbook?
  5. Tony: Right now we only have a couple of items that are completed, and it’s an ongoing process. I can point out one of the items that we have completed so far, and it’s just a minor revision. The workbook doesn’t need that much revision, just some more supplements to update what’s there already.
  6. Scott Stevenson, World Service Office Board Chair: I will speak in opposition to this motion. Congratulate the committee for considering updating the workbook. I question the need to bring such a motion to this floor at this time. It’s a committee project and a committee responsibility to, in their work this next year, update it. Bring it to the floor and we’ll review it at that time.
  1. Kevin: In the interest of time, we will happily withdraw it.
  2. Amy: All right. Does the second accept the withdrawal? Is there any objection from the floor to withdrawing this motion?
  3. The motion is withdrawn.
  4. Kevin: We had election for officers to take office at the end of this Conference. And our new Chair will be Jim Chadowsky. Our Vice Chair will be Robbie Graham, a delegate from Colorado, we also have a liaison to the World Service Office. That person is Travis. And he resides near the World Service Office. So, there will be no cost to that.
  5. Kevin: Motion is to approve the 1998, 1999 eighteen month P.I. budget of $6,830.00. Details following.
  6. Kevin: We have projects and events that we cannot predict. This 1999 budget, ten months of which are following the next Conference, we do not know what they want to do. In order to make budgeting smoother, rather than put a zero amount for what they might want to do, we’re putting in a token amount, which represents the minimum that we have spend over the last several year. So that people planning in the out year can have a number to work with, which we haven’t really filled in the details, but we will. So we call it Contingency.
  7. All right, the motion is to approve the 1998-1999 eighteen month Public Information budget for $6,830.00 as broken down on the board.
  8. Amy: …opposition noted. The motion is carried.
  9. Kevin: The intention is that you have a survey to take back to your area, so you can photocopy it and distribute it.
  10. Randall O’Brien: Chair, Conference Committee. I’m the chair of the Conference Committee that puts on the Conference and we had some items referred to Committee. This is a result of the actions of the referrals to committees.

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  1. We had a referral to committee for audio tapes of this Conference to people who can’t read. The Conference has decided to prepare a tape of Summary of Motions and Activities as needed.
  2. Another item that was referred to Committee was we receive all these wonderful refer to committee things, And as you can tell, they’re all hand written on various sizes of paper. We are gonna provide you a form next year which will have spaces on it that will need to be filled in. And your part in this is to fill out all the blanks in it and to provide all the necessary copies, so if you have a “Refer To Committee” for eight committees, eight copies plus one for the Conference Secretary.
  3. The next item that was referred to Committee was, it was a suggestion of Sargent Of Arms. We developed a concept in um, at the World Service Convention in Denver. And that was to have an information booth, and the purpose of that information booth was to provide a resource for the delegates so it’s not necessary for you to come and ask the Conference officers about everything, and you could come back there, ask a question. We have that. We’d really appreciate all your help. In the future we’ll be in a larger room and we’ll have a table there where you can place extra copies of everything. That’s where you’ll get your proxies, that’s where you’ll deposit your proxies. If any groups have any surveys they’re doing, it’ll be a local point where everybody can drop things off and know how to pick things up.
  4. We also had another item referred to the committee, to consider extending the length of the conference one day in either 1998 or ‘99. And pursuing that to make it a six day conference in lieu of a five day conference, and the Committee felt that it is unnecessary to extend the Conference. We believe that we can do the work in the time if we stick to the agenda. Which includes roll call.
  5. We also had another item referred to Committee. This item had to do with considering setting up a smoking area. It says, “Discuss the feasibility of designating a smoking area at the Conference to be located no less than 100 feet from the meeting entrance.” In this particular facility, it is next to impossible to do that. We believe that at this time there’s nothing that we can do about it. In the future, we could look at that. That’s what we’re doing.
  6. This is another piece of information. The Conference Committee feels it is appropriate to have our committee handle the logistics and that the program of the Unity Committee be handled by the Unity Committee. We suggest that within the spirit of rotation, speakers come from each standing committee. We are not taking on the Unity luncheon. We are just providing you the place and the food if that’s what you would desire. But we ask the Unity Committee and all the other committees to consider the rotation, so it’s not everybody from the Unity Committee, that maybe other committees be involved.
  7. Motion is to eliminate the position of Conference Committee Chairperson and to create the position of “Conference Coordinator”.
  8. Chris Phillips: Trustee At Large. first of all, this topic of a delegate serving his area. We all serve the fellowship. At large. I beg to differ with service to areas when we walk in here. Secondly, I’ve heard discussions of finances, length of terms, titles and possible votes surrounding this. And it’s a target that’s beginning

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to become a little bit confusing, and it’s not fully round yet, but it’s getting that way. So therefore, I would like to make a move to refer this back to Committee for more clarification.

  1. Amy: All right, there’s been a motion to refer…the issue to committee. That motion takes precedence over the main motion pending on the floor. We will therefore debate the motion to refer to committee.
  2. Charles Lewis, Atlantic North Regional Trustee. The Committee is prepared to withdraw that motion for the purpose of clarifying it and bringing it back to the Conference at a later date, probably under New Business, and I think that would just eliminate this motion from the floor now. So, if we were allowed to withdraw, then there would be no need to table.
  3. Randall: Motion is to approve the Conference Committee budget for the last half of fiscal 1998 and all of fiscal 1999.
  4. Randall: I’d like to withdraw this motion.
  5. Randall: The other two pieces of business that happened in our committee was that Donald Hume, from New Mexico has been voted in as the Vice Chair for a two year term. And I have been voted in again for a one year term as a non-delegate.
  6. John Henson, Atlantic South Regional Trustee. I’d like to take this opportunity to read a statement. “The World Service Board Of Trustees reviewed and returned a decision regarding the use of the C.A. Logo on C.A.W.S. memorabilia. As a result of a request made by the chairperson of the Convention Committee. The World Service Office Board of Trustees reviewed the transcripts of the 1996 Conference. While the trustees stand by our position, we believe the process initiated on the floor to bring feedback from the areas last year, should be unimpeded to completion.”
  7. Heidi Jonathan: Chairperson of the Chips, Literature and Format Committee: Motion to approve the literature draft, “Being Of Service” as a Conference approved piece of literature.
  8. Lionel Key, Louisiana delegate. Call for the vote.
  9. Amy: The motion is carried, opposition noted.
  10. Motion: To remove the concept, “The Fourth Step Guide” from the Twelve Point Literature Approval Process.
  11. Opposition noted. The motion is carried.
  12. Heidi: Motion Chips, Literature and Format Committee is to approve the budget for January 1st, 1998 to June 30th, 1998 of $280.00.
  13. Heidi: Uh, right off, it ‘s been pointed out to me that, as usual, our numbers don’t add up and the correct amount should be $265.00, so if you could please make that correction.
  14. :And you might as well change number four, too. It’s nine forty five.
  15. Amy: the motion’s been made to approve the budget for January 1, 1998 June 30, 1998 of $265.00.
  16. Opposition noted. Abstentions? The motion is carried.
  17. Heidi: Motion to approve the budget of January 1st, 1998 to June 30, 1999 of $990.00. correction, July 1, 1998 to June 30, 1999.

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  1. Amy: I’ll restate it. The motion to approve the budget for Chips, Literature and Format for July 1st, 1998 to June 30, 1999 of $999.00. Is there any discussion on the motion?
  2. Heidi: Uh, Madam Chairperson, again the math is wrong and it should be $945.00. We are not mathematicians in our committee. (End of Side A, Tape 10)
  1. Danny Falcone, Oklahoma delegate. Can we call for a vote
  2. Amy: The motion is carried. We will close debate and move on to a vote on the motion.
  3. The motion is carried.
  4. Heidi: First item was that an up to date list of area and district post office box addresses be included in all new start up kits to ease communication for those groups that may have the need in outlying areas. This was referred to the World Service Office because they are the ones who would put an item like this together since they have all that information.
  5. Item number two: To consider translation of selected literature into German, Japanese and Portuguese of “To The Newcomer”, “Self Test” and “What Is C.A.?” pieces. This item was tabled in our committee so that more information could be gathered, like cost, need and that type of thing, and hopefully, we’ll come back next year with some information on that.
  6. Item number three: that C.A. literature and speaker opportunities for junior high and high schools should be referred to Public Information as well as referred to H & I. we referred to P.I.
  7. Item number four: what is the status of the meeting/reading selection “Suggestions To Beginners?” If Conference approved, consider withdrawing approval. This was tabled until the Committee Chair and the World Service Office could research the answer to this. We need to go back and do some research on that.
  8. Item number five: to change the newcomer chip to read “24 hours” or “Today”. The committee decided to keep the newcomer chip as it was.
  9. Item number six: Include “What Is Cocaine Anonymous?” from the C.A. Book, “Hope, Faith & Courage”, pages 17 and 18 with formats and meeting/reading packaged so that it can be read in addition to “How It Works”. The committee decided not to make this a separate piece of meeting reading, but since this is also a C.A. book, it is already approved literature. A meeting can make a decision for itself if they choose to read this. And also we do have a piece entitled, “What Is C.A.?” If you’re not sure..if you didn’t know about that.
  10. Item number seven: Add an equivalent to Chapter Five of the A.A. book to our C.A. book, so that instead of using the A.A. Big Book for Big Book study, a C.A. group can use their C.A. book for a C.A. book study. C.A. is fifteen years old and old enough. originally, when the idea of a story…of a book came in, it was voted in that it was gonna be a story book. And it was approved at the Conference level that it would be a story book. Not a recovery book. At this time, we do not feel comfortable in writing a recovery book. Again, we feel that the Twelve And Twelve and the Big Book of Alcoholics Anonymous sufficiently fill that purpose for us.

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  1. Item number eight: A national meeting directory that you can pay for. I referred that back to K.D.
  2. Item number nine: to consider a piece on sponsorship. After putting this idea in a pamphlet on sponsorship through our piece concept inventory sheet, the committee voted to not proceed with this idea.
  3. Our committee report. I wanna let you know where we stand on the pieces that we have working in committee right now.
  4. The piece on anonymity…this is ready to go to the Board Of Trustees, which is Point Seven in our literature approval process. “The Group Inventory”, a subcommittee is still working on this piece. It is currently at Point Six. Hopefully, it will be in the hand of the Trustees by their January meeting. “The Twelve Traditions”, this piece is ready to go to the Board Of Trustees. I’ll be passing that off to our Trustee member at the end of this Conference.
  5. “The Fourth Step Guide” you voted to remove that from our concept list, so it’s ….gone. We don’t have one anymore.
  1. “Helpline Guidelines”, a subcommittee was formed of Mike W., George P. and Marie P. and Sharon S. and what they have decided so far in subcommittee is it will be two pieces, one dealing with helpline volunteers and one dealing with actual helpline system information and how to set up a helpline. So that’s what we’re going to be working on that this year.
  2. Item number three: that C.A. literature and speaker opportunities for junior high and high schools should be referred to Public Information as well as referred to H & I. we referred to P.I.
  3. Item number four: what is the status of the meeting/reading selection “Suggestions To Beginners?” If Conference approved, consider withdrawing approval. This was tabled until the Committee Chair and the World Service Office could research the answer to this. We need to go back and do some research on that.
  4. Item number five: to change the newcomer chip to read “24 hours” or “Today”. The committee decided to keep the newcomer chip as it was.
  5. Item number six: Include “What Is Cocaine Anonymous?” from the C.A. Book, “Hope, Faith & Courage”, pages 17 and 18 with formats and meeting/reading packaged so that it can be read in addition to “How It Works”. The committee decided not to make this a separate piece of meeting reading, but since this is also a C.A. book, it is already approved literature. A meeting can make a decision for itself if they choose to read this. And also we do have a piece entitled, “What Is C.A.?” If you’re not sure..if you didn’t know about that.
  6. Item number seven: Add an equivalent to Chapter Five of the A.A. book to our C.A. book, so that instead of using the A.A. Big Book for Big Book study, a C.A. group can use their C.A. book for a C.A. book study. C.A. is fifteen years old and old enough. originally, when the idea of a story…of a book came in, it was voted in that it was gonna be a story book. And it was approved at the Conference level that it would be a story book. Not a recovery book. At this time, we do not feel comfortable in writing a recovery book. Again, we feel that the Twelve And Twelve and the Big Book of Alcoholics Anonymous sufficiently fill that purpose for us.

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  1. Item number eight: A national meeting directory that you can pay for. I referred that back to K.D.
  2. Item number nine: to consider a piece on sponsorship. After putting this idea in a pamphlet on sponsorship through our piece concept inventory sheet, the committee voted to not proceed with this idea.
  3. Our committee report. I wanna let you know where we stand on the pieces that we have working in committee right now.
  4. The piece on anonymity…this is ready to go to the Board Of Trustees, which is Point Seven in our literature approval process. “The Group Inventory”, a subcommittee is still working on this piece. It is currently at Point Six. Hopefully, it will be in the hand of the Trustees by their January meeting. “The Twelve Traditions”, this piece is ready to go to the Board Of Trustees. I’ll be passing that off to our Trustee member at the end of this Conference.
  5. “The Fourth Step Guide” you voted to remove that from our concept list, so it’s….gone. We don’t have one anymore.
  1. “Helpline Guidelines”, a subcommittee was formed of Mike W., George P. and Marie P. and Sharon S. and what they have decided so far in subcommittee is it will be two pieces, one dealing with helpline volunteers and one dealing with actual helpline system information and how to set up a helpline. So that’s what we’re going to be working on that this year.
  2. “Youth In Recovery, “Youths” in recovery was given to a subcommittee consisting of Danny F., Jay S. and Steve. The subcommittee is going to interview young people in recovery and get their feedback on what they would like to see a piece like this contain. They currently have six possible titles for this piece and they are also going to ask the young people which title they feel the most comfortable with.
  3. The 70/30 Newsgram article is given to Jay, Steve and Danny to write and it’s slated for an April Newsgram. It was last year too, but…we’re gonna do it again.
  4. Story book process, Chris P. has agreed to help work with us on this.
  5. A Unity piece was given to us by the Unity Committee to look at their piece. We made a few suggestions. They have now given it back to me. It’s corrected. That will also go on to the Board Of Trustees at the end of this Conference for them to take a look at.
  6. Items brought up under New Business of our committee were to consider forming another story book subcommittee. We voted in the committee to form an ad hoc committee to investigate the possible publication of the second edition of the story book. This ad hoc committee will look into cost, how often we may want to update our book, add new pieces of literature to it, and the possibility of removing stories or adding new stories. So that subcommittee will be working on that this coming year.
  7. We also had elections for Chair. I was elected Chair for another term. Susan D. for Florida was elected Vice Chair and Jay S. from Arizona was elected Secretary.
  8. Heidi: One other thing is I believe somebody referred something about Tradition Number Eleven being changed to add “…and the Internet”. For some reason, that didn’t get on our list, so we didn’t discuss it, but quite frankly, these guys in the

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front row get to deal with a question like that. The B.O.T. not the Chips, Literature and Format Committee.

  1. Randall: I’d like to make a motion on behalf of the Conference Committee that this Conference accept and approve the motion for the Conference Committee budget for the last half of fiscal 1998 and all of fiscal 1999 budget in the total amount of $13, 024.00
  2. Amy: The motion is carried unanimously.
  3. Randall: We also have an issue left over that was tabled last year, referred to our committee. And we’d like to bring that back on the floor. And it’s a new motion, with a lot of consideration and that motion is to create a lottery system to assign new delegates to standing committees their first year only. New delegates could be assigned to committees based on special skills or talents at the discretion of the Conference Committee.
  4. Chris Phillips, I’d like to make a friendly amendment or offer a friendly amendment to strike, “New delegates could be assigned to committees based on special skills or talents at the discretion of the Conference Committee.”
  5. Randall: I accept that friendly amendment.
  6. Chris: I’m speaking in favor of it. In looking back through the Traditions and kind of researching some of this, the idea came out of a service manual in Alcoholics Anonymous, is the way they conduct that process. And I’m finding that I’m not sure that what we do is actually the best and reminded in Tradition Two that sometimes the good is the evil of the best. And Tradition Five, it tells me that the unique ability of each person to identify himself with and be…bring recovery to the newcomer in no way depends upon his learning eloquence or on any special individual skills. It sets us up for perhaps for some people becoming professionals here at our conference. If, you know, where we don’t learn, where others don’t learn. If we all go in Tradition Eight. We know, we all go out of here and the fear is, “Who’s gonna pick up the ball?” In Tradition Nine, at first sight, to deal… to deal with purely practical matter in its actual operation, it discloses a society without organization animated only by the spirit of service. A true fellowship – service without reward. I’ve been challenged by being asked to do things that I…I didn’t know how to do. In the long form, Tradition One talks of our common welfare. Tradition Nine: “All such representatives are to be guided in the spirit of service for their leaders are but trusted servants.” Tradition Twelve, that we actually practice genuine humility. That’s out of the long form. Step Seven – the basic ingredients of all humility is defined, in my life, has been defined as the desire to seek and do the will of God. Thank you very much
  7. Kevin Murphy, P.I. Chair. I speak against this motion, although I appreciate the reasons why it’s being made. What I’m afraid of is that we are going to get a lot of people assigned to committees irrespective of their talents and irrespective of their interests and irrespective of their areas’ desires. A person might come here after working in their areas’ Hospitals and Institutions Committee for five years and be assigned to Structures and Bylaws, rather than Hospitals and Institutions. I don’t think that’s a real good use of people. The other thing is that we talk about wanting to have chairpersons who are delegates. Now I know this is another issue, but this will impact it. You will have people who have even less experience when

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they finally get to the committee where they want to serve, because they have had to spent the first year doing something else. And then you’re gonna expect them to come back and become chairs with even one year less of experience. I don’t think that’s gonna work. I have to oppose this. Thank you.

  1. Donald, delegate from New Mexico. I’d like to remind everybody that when we come here, we do come here for our area, but once we get here we become a member of World and we are working for World. You know, I know no better way but to have God choose which committee we sit on by throwing our names into a lottery as a newcomer or a new person to the Conference. So I vote for this proposal.
  2. Heidi Jonathan, Chips, Literature and Format Chairperson. I’d like to call for the vote.
  3. Amy: It does pass by a 2/3 vote.
  4. The motion is to create a lottery system to assign new delegates to standing committees their first year only.
  5. The motion fails.
  6. Meredith: And I am truly disappointed on the failure of this motion. I spoke in favor, I speak in favor of this motion and I am disappointed in our delegates that we did not… This is a minority voice. I do not believe that we had substantial unanimity on this motion. So I ask the Chairman if I could express a minority voice. I attended the first World Service conference in 1985. I haven’t been back to the Conference in the last six years and somehow, it’s managed to carry on without me. Amazing. Because I trusted that the process would take care of it. And that’s why I believe that to use a lottery system…the process will proceed. When I look in a committee meeting and there are over twenty five people on one committee and only four people on another committee, I am truly disappointed, especially when I hear continuously from the podium that we need better orientation and we only have four people in our Conference Committee. So I spoke in favor of the lottery because that would even out our committees. And then we would have better orientation. For our new delegates.
  7. Chris: I wanna thank this body for addressing that issue because I do believe that begins a process of awareness. My experience is very clear in the fact that no area and no individual should at any time be afforded unwarranted power over this Conference by default. And those things do occur. We have matured a lot. And the lottery system was about a God hat for those that do know about that.
  8. Kimberly, Alaska, two votes. I’d like to make a motion to remove from the table the motion to review the 1996 minutes from the conference.
  9. The motion is carried.
  10. André Fair, I would like to amend Number 232, Page 19 of Motion…of the minutes of Motion of 116.
  11. André: The word “no” does not appear in the transcripts.
  12. Scott, Stevenson, World Service Office Board Chair On minutes, Page 12, Item Number 170. First sentence. The committee report …”change the name of the committee to Structure and Bylaws…” Please delete the “s” at the end of the word “Structures”.

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  1. Page 13. Item 183, Motion 83. After the word trustee, it should read, “Number Six”. That was originally in there.
  2. Chuck, W.S.O. Board Secretary, correction. Page 7, Item 100, which reads, “Motion 37: To rescind the Public Information Motion Number 1 from last evening.” ” The motion is actually number 35 in the minutes. So that reference to the motion should reference Motion 35, not 34.
  3. D.: K.D. Zager, Director of Operations, Page Nine of the minutes. Item 122, Motion 51. The middle of the paragraph, Items 1 and 2 be deleted.
  4. There was also a correction made, uh…on Thursday when this motion was first on the floor to correct Item 42, Page 3, as the report was done by Erin Comstock. And there was a question concerning the last Convention Committee’s last item, requesting feedback on the logo issue. It was stated that it was missing and it should be after Item 213 in the minutes. Uh, the Secretary checked the tapes and it is indeed in the transcript but it is at an earlier place. So that it is in fact reflected in the minutes but it is not actually after Number 213.
  5. The minutes are approved.
  6. Luis Rubio: The Structure and Bylaws purpose was explained. As the committee’s Chair was unable to attend due to family emergency, I, as Vice Chair, was elected to fill that position. The next order of business was to elect a Vice-Chair and Co-Secretaries at this Conference. Jim Gorman was elected Vice Chair. Heidi Benedict and Karen Sullivan were elected Co-Secretaries.
  7. The new officers will begin their terms at the close of this Conference.
  8. Committee expectations are reviewed: World Service Manual complete by December 1st for the first delegate meeting. And to address all the referrals made on the floor earlier this week and develop year long projects.
  9. The Committee identified and addressed referrals made from the Conference floor, referrals to Structures and Bylaws, which did not return in motions are shown on Page Two.
  10. Items referred to Structure and Bylaws, which was referred to other committees was also shown on Page Two.
  11. Referrals to Structure and Bylaws that resulted in motions are shown on Page Three through Seven.
  12. Michael Hodges. Referral One: Page 11. A line be added to diagram between W.S.O. and W.S.B.T. Our recommendation. A housekeeping item. A line will be added.
  13. Number Two referral: Establish a process where all Manual changes for all committees are reviewed by each committee member prior to completion. Our recommendation: No action taken. Our committee breaks into subcommittees, discusses and advises and then brings back to the entire committee for final recommendation before presenting changes to the floor. All committee members are getting copies of all work completed by each subcommittee.
  14. Referral Number Three: Clarification on Motion 116 in regards to merchandise that was passed in 1996. Item was addressed under corrections to 1996 Conference minutes.
  15. Referral Number Four: Change W.S.C. Charter to reflect that only alternate delegates be elected to run for delegate position. Recommendation: No action

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taken. As stated on page 26, Item Five of the World Service Manual, “The area has the right to decide who is eligible to be a delegate…”, and in the opinion of this committee, this issue does not affect C.A. as a whole.

  1. Referral Number Five: Insert the word “additional” between “every” and “fifty”. This can be found on Page 26, Number Three, line five of your World Service Manual. Recommendation: No action taken. This minor change or words would change the meaning of the paragraph.
  2. Referral Number Six: Repeal Standing Rule 13. Recommendation: no action taken. Refer to Motion Number 6.
  3. Number Seven Referral: Process to remove a Conference Committee officer for failure to undertake or complete duties. Recommendation: no action taken. Structure and Bylaws Committee recommends the group inventory process.
  1. Referral Number Eight: All World Service Conference Committee Vice Chair terms be extended from one to two years. Recommendation: no action taken. Our committee’s judgment is that this is not necessary at this time.
  1. We have an item that was referred to Structure and Bylaws which was referred to another committee. It’s referral Number Nine: Convention passed having the host chair and the C.A.T.W. chair to have votes at the Conference. This was referred last year. Our recommendation is that we referred the item back to the Convention Committee.
  2. Items referred to Structure and Bylaws Committee which resulted in motions: Referral: Chairperson terms not to exceed two years.
  3. Motion: To change the World Service Manual, Page 36, under the “W.S.C. Committee Chairperson” as follows: “…limited one year term thereafter…”, and replace Item “I” with “…Chairperson should serve no more than three consecutive conferences.”
  1. I call for the vote.
  2. The motion is carried.
  3. To change the World Service Manual, Page 36, under “World Service Committee Chairperson”, as stated on the board.
  4. Opposition and abstentions noted. The motion is carried.
  5. A referral was to review non-delegate chair cost and need. On behalf of the Structure and Bylaws Committee we motioned to add to the World Service Manual, Page 36, Add to Item J as follows: “A chairperson’s term may exceed their term as delegate by only one conference.”
  6. We’d like to withdraw the motion and restate it at a later time during our report.
  7. Amy: No objection being stated, the motion is withdrawn.
  8. Karen: The referral was that Conference participants be limited to voting in one committee only. Motion Number Three: To change the World Service Manual, to change the World Service Manual, Page 33, Paragraph Six, line three after “Conference Committee”, insert “…, however, each participant is limited to voting in one committee.”
  1. The motion is carried unanimously.
  2. Karen: I’d like to re-present Motion Two. The referral was to review non-delegate chair cost and need. Motion Number Two: To add to World Service Manual, Page

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36, Item J as follows: “ A Chairperson’s term should exceed their term exceed their term as delegate by only one Conference.”

  1. Scott Stevenson, World Service Office Board Chair, one vote. Okay. We concur with some of the sentiments from the floor. We have changed the intent of this edition, okay, to make it a statement of intent as opposed to a mandate. If a committee absolutely must have a non-delegate chair longer than one conference after their term as delegate expires, then they may do so. If a committee chooses to follow the intent, if this body upholds this motion, then they will perhaps have a non-delegate chair for one year and then maybe find a delegate member to serve as chair.
  2. I call for the vote.
  3. The motion is carried.
  4. We will now vote on the main motion. To add to the World Service Manual Page 36, Item J as follows: “A Chairperson’s term should not exceed their term as delegate by more than one Conference.” (count taken twice)
  5. The motion is defeated. 59 opposed 57 for.
  6. Referral: grant the W.S.O.B. authority during the C.A.W.S. fiscal year to spend, relative to a specific line item, money greater than authorized in the Conference approved budget, so long as: a) the specific committee, office or trustee total period budget is not exceeded, and b) the total period C.A.W.S. budget is not exceeded.
  7. The Motion: “The W.S.O.B. has authority during the C.A.W.S. fiscal year to authorize spending, relative to a specific line item, money greater than authorized in the Conference approved budget, so long as a) the specific committee, office or trustee total period budget is not exceeded, and b) the total period C.A.W.S. budget is not exceeded.”
  8. The motion is carried.
  9. Referral: Clarify the section “Vacancy, Replacement and Term” of the “Trustee Nominee Selection And Election Process and “Trustee Term” section of the Service Manual to clearly indicate that the term of a serving trustee is four conferences.
  10. Therefore, Motion Five: To replace the World Service Manual, Page 45, first paragraph with the following: “Vacancy Replacement and Term”. All trustees, except the World Service Office Trustee and except in the event of a vacancy in any trustee position, shall be selected from the existing Conference approved slate of candidates submitted from each region. The trustee position will be filled during the World Service Conference. The term of such trustee shall commence immediately following the close of the World Service Conference at which that trustee was selected as trustee for a term expiring at the end of fourth (4th) successive conference. No trustee shall serve two consecutive terms. If a trustee should resign, die or be removed, an unexpected vacancy, then that trustee position shall be considered vacant and a new replacement trustee shall be selected from the existing Conference approved slate or slates as soon as practical for the Trustee Election Committee, but not later than the opening day of the next conference, using the existing approved slate, for a term expiring at the end of the fifth (5th) succeeding conference.”

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  1. The motion is carried.
  2. It was referred to our committee that Standing Rule 13 be re-addressed or more clearly written.
  3. Motion, Number Six, to change the World Service Manual, Page 38, “Standing Rule Thirteen Wording”, as follows: “Any motion made under New Business at the Conference which changes the World Service Conference Structure or World Service Conference Committee structure or which has a major effect upon the World Service Conference or World Service Conference Committee, the World Service Manual or C.A. as a whole must be referred to the appropriate committee prior to consideration.
  4. The referral, I believe is on Page Two. Number Six. Referral was “Repeal Standing Rule Thirteen.” Our recommendation was no action taken. Refer to Motion Six.
  5. Call for the vote
  6. Motion carried.
  7. We will now vote on the motion: To change World Service Manual, Page 38, “Standing Rule Thirteen” wording as follows: “Any motion made under New Business at the Conference which changes the World Service Conference structure or a World Service Conference committee structure, or which has a major effect upon the World Service Conference, a World Service Conference committee, the World Service Manual or C.A. as a whole must be referred to the appropriate committee prior to consideration.
  1. Opposition noted. The motion is carried.
  2. A referral was brought to our committee: Increase the limit at which the spending committee of the World Service Office is required to request three qualified bids to $500.00, and change the service manual to reflect that change. Motion Seven: To change Page 50 in the World Service Manual, bottom of the page, Number Two, Item A: strike $100.00 and change to $500.00.
  3. The motion carries unanimously.
  4. Our referral that we received is to extend the Midwest Regional Boundaries to include Canada.
  5. Our Motion Eight: That the Midwest Region add Saskatchewan and Manitoba to their region. That the Pacific North Region continue to serve Alberta and British Columbia and that the Atlantic North continue to serve Quebec, Newfoundland, New Brunswick, Nova Scotia, Prince Edward and Ontario.
  6. The motion is carried unanimously.
  7. Referral: Determine and insert appropriate language in the service manual to reflect that determination which limit is be used in calculating the World Service Office Trustee’s term of office.
  8. The motion is to replace Page Fifty, Paragraph Four in the World Service Manual with the following: “Each C.A.W.S.O. Board member shall serve a two year term and be subject to an annual ratification by the C.A.W.S.O. Board and W.S.B.T. immediately prior to each World Service Conference. The first term of each C.A.W.S.O. board member begins upon ratification by the W.S.B.T. and ends at the close of the third W.S.C. No member shall serve more than three consecutive terms. For the purposes of this paragraph, the term C.A.W.S.O. board member

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shall not include the paid Director, the Pacific South Regional Trustee nor the World Service Trustee. In the case of the World Service Office Trustee, when elected Trustee, the W.S.O. Trustee shall not serve more than four consecutive years on the W.S.B.T. and if less than two terms remain as a C.A.W.S.O. Board member, the W.S.O. Trustee term will not exceed the remaining years on the C.A.W.S.O. Board or a) if more than two terms remain as a C.A.W.S.O. Board member, the W.S.O. Trustee term will not exceed the four year W.S.B.T. limitation. All actions regarding the C.A.W.S.O. Board terms, nominations and elections shall be reflected in the C.A.W.S.O. Board minutes.”

  1. Opposition noted. The motion is carried.
  2. The next referral: To change the process so that trustees would be elected only at the start of each year’s service conference.
  3. Motion Ten: To change the World Service Manual, Page 45, first paragraph: To strike the remainder of the first paragraph beginning with “…from the existing conference approved slates…”, and add, “…during the next regular trustee elections at the next conference, using the existing approved slate. The term of such trustees shall commence immediately following the close of the World Service Conference at which that trustee was selected as trustee, for a term expiring at the end of the 4th successive Conference. No trustee shall serve two consecutive terms.” Now there was a minority opinion expressed in our committee on this item which we’d like to present to the floor.
  4. Committee’s minority view
  5. J., addict, Louisiana area delegate. With loving respect for the trustees in their often times thankless job, confronting controversial issues, there are concerns with the trustees’ decision in changing the process so that the trustees would be elected only at the start of each year’s service conference. They are as follows: the feasibility of a region being without a trustee for up to an entire year due to some unforeseen circumstance. The utilization of an existing trustee from another region seems to dilute the effectiveness of meeting both regions’ needs. The utilization of an existing Trustee At Large for up to an entire year due to some unforeseen circumstance. In this case, the existence of Trustee At Large positions allow the Trustee At Large to step in and assist the affected region until the election process is complete. If the election is changed, there’s only one Trustee At Large whose resources are strained even more. As to the cost, it seems there are no significant savings to the fellowship as a whole, whether due to increase of another region’s budget through the airfare, postage and phone calls or by flying in the Delegate Election Committee to be involved with the process. After years of trying to be more involved in the process, this seems to alter the Delegate Election Committees’ involvement, particularly in the interviewing process.
  6. Call for a vote.
  7. Opposition noted. Motion carries.
  8. We will now vote on the main motion: To change the World Service Manual, Page 45, first paragraph to strike the remainder of the first paragraph, beginning with “…from the existing Conference approved slates…”, and add “…during the next regular trustee elections at the next Conference, using the existing approved slate. The term of such trustee shall commence immediately following the close

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of the World Service Conference at which that trustee was selected as trustee for a term expiring at the end of the fourth successive conference. No trustee shall serve two consecutive terms.” Opposition and abstentions noted.

  1. The motion is carried.
  2. Motion to accept Structure and Bylaws’ budget as follows: The budget for the period January 1st, ‘98 through June 30, 1998. Telephone- $150.00, Postage-$100.00,Photocopy/Printing-$100.00, Miscellaneous-$40.00, Travel- $0, Hotel/Per Diem-$0. Total: $390.00. Budget period for period July 1st, ‘98 through June 30th, ‘99: Telephone-$300.00, Postage-$200.00, Photocopy/Prining-$200.00, Miscellaneous-$80.00, Traveling-$0, Hotel/Per Diem-$0. Total: $780.00.
  3. The motion is carried unanimously
  4. Bill Acree: The new committee chair, Tom Stokes.
  5. The new Chair for the Southern California 1998 World Service Convention, Ken Kravitts.
  6. Ken Kravitts: It’s a great honor to be hosting the World Service Convention. Originally the convention was going to be held in San Diego. But it’s not in San Diego. The reason why is our costs. San Diego is a major hotel and convention venue in California and we found no hotels in the San Diego area that could accommodate our size under $100.00 a night. Therefore we knew that the fellowship attendance would be minimal and that would not work in our favor, so we re-evaluated and we realized that Southern California, as a whole, has eight areas. It has a very high density of the entire fellowship in Southern California and Cocaine Anonymous has been around here for a long time, so we started looking for other possibilities. We went to Central California, Santa Barbara, which is a wonderful resort area, but has no hotels large enough. We realized that the Anaheim area, where the 1991 World Service Convention was held has a lot of hotels but it didn’t seem to offer the opportunities, and we finally selected Irvine, which is right next to Newport Beach. We are at the Marriott Irvine. It’s a wonderful hotel and it’s got a lot of great facilities for us to be able to put on a great convention. One of the things that we’re looking at is trying to make sure that this convention represents the diversity of the fellowship. We have a lot of different areas that allow us to put on varying events. A lot of events that are spiritual based. We’re also gonna have work shops that are educational based. We’re gonna have speakers. We’re gonna have marathons, of course. And then we’re gonna have a lot of fun. The eight areas are really supporting the effort, so it’s not really a small group of people anymore. Essentially what I want to encourage everyone to do is to go back to their areas. We have preliminary registration forms available. They are being modified as new things come on line. But essentially, please take them back. Get your people excited. Feel free to contact either of the committee members or the World Service Office for more information. And we’re looking forward to having a great convention.
  7. Motion to approve the 1998 C.A.W.S. Convention budget as set forth on the page that is dated August 29, 1997, in the total amount of $67,650.00 estimated expenses, $40,100.00 estimated profit.
  8. The motion is carried unanimously. (Dinner Break)

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  1. Tom Stokes: New Vice Chair, Carl, and our new Secretary, Lynne
  2. Burton Kegar: Phoenix is very proud to be making a bid for the World Convention for year 2000 we were very grateful to hold the convention in 1990 there, at the Biltmore. This presentation is by the Arizona area Please be aware that we are also looking at Tucson as a possibility, but our main focus is on Phoenix. And we’ve come with a fairly bare bones proposal in the spirit of keeping it simple, and we didn’t go with the 85 page bound version. The end of May is probably one of the nicest times to be in Phoenix. We can promise you weather in at least the 90’s. Okay? We are serviced by sixteen major airlines. We have very competitive pricing, because we’re a hub for three major airlines and so it’s pretty reasonable for you to fly into Phoenix, as you’ll see in the proposal there. We had a fabulous time in 1990, bringing the fellowship together in Arizona. Our heritage comes from both Indian, American Indian and a lot of Hispanic background, a lot of southwest flavor. We’ve got great recreational opportunities. We’ve got jeep tours, hiking, river rafting, horse back riding, about 150 golf courses and a lot, lot more. We’ve got great day trips. We’ve got numerous art galleries, theaters, museums and of course, if you’re prone to it, we have plenty of malls and strip centers for shopping, shopping and more shopping. We want to be very cost conscious in our efforts to bring a convention to the fellowship that might be a little bit more affordable to people than some of the other ones, and really try to get the masses over to us.
  3. I’d like to make a motion that the 2000 Cocaine Anonymous World Convention be held in the Arizona area.
  4. The motion is passed unanimously.
  5. Tom Stokes: I’d like to make a motion to approve Arizona’s budget for the 2000 Phoenix World Service Convention.
  6. Withdraw motion.
  7. There is an objection to the withdrawal of the motion.
  8. Scott Stevenson: If there is no budget passed at this Conference, what happens in the next year if in fact there may be, like even, some local fundraising?
  9. The motion’s been withdrawn.
  10. Rose Jones. Chair of Celebrate Around The World. I would like to make a motion that you accept the art work and the poem, as is.
  11. Serenity By The Sea: Like grains of sand we are singular, each one an entity. Together we form the shorelines on the beach of serenity. While some us slide back to the sea and are quickly out of reach, We offer a moment of silence from the dunes along the beach. From a distance we shall all the same In our commonality, but close up We’re individuals with our own personality. Surviving all the worldly storms the worst we humbly brave, We demonstrate our gratitude with the poundings of each wave. We are strengthened by our numbers, by surrender we are free. Each gentle loving grain of sand is Serenity by the sea.
  12. Amy: All right, there’s been a motion to accept the art work and the poem, as shown on the Celebrate Around The World T-shirt.
  13. Sharon Smith, I’d like to know if you would accept a friendly amendment. I noticed that the poem was signed by the individual. Can you remove the name of the individual who wrote the poem, or just make it “Anonymous”?

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  1. Rose: It is in our procedures, that all the art work cannot be signed, and it will be removed.
  2. Opposition noted. The motion is carried.
  3. New Chair of Celebrate Around The World, Jerry King.
  4. Jay: The things you’ll need for our motions are: Convention Committee Guidelines, 1997 Edition. They were in your delegate packages or in your notebooks. Secondly, secondly you’ll need the handout. It says W.S.C. Convention Committee Issues and Referrals. It’s thirteen wonderful pages.
  1. We have four motions out of all the work that we’ve done. You’ll see word “guidelines”, it’s talking about the Convention guidelines. You’ll also see Convention, that’s talking about the World Convention. Please not that after we’re all done and after all of our committee work’s done, our manual…our guidelines will be redone and put in some other kind of logical order to make it more workable. That’s been one of our projects.
  2. The first part are housekeeping motions. Motion One has got four parts: a, b, c, d and these are on Page One and Two. I’ve worked it out with the permission of the Chair just to highlight these, rather than having to read them verbatim, because they are so long. So, the first one is a correction, where we had the wrong word, and it said “World Service Conference Committee P.I….”, it’s supposed to be be “…the W.S.O. P.I. Committee…”.
  3. Jay: Motion One: To complete the following revisions to the Guidelines:
    1. Correction: See Page 7, Para. 7 of the Guidelines: Replace the word “W.S.C. C.P.I.” with the word “W.S.O. P.I.”.
    2. Creates an explanation of the use of the Guidelines. At the bottom of Page 2 of the Guidelines, add the following new language: “…Special note: The following Guidelines are suggested, except for financial and budgeting purposes and except in matters to the Spending Committee. It is recommended that the host city follow the suggestive flowchart as closely as possible. However, each host city may create any other subcommittees or coordinators, or may modify these guidelines as the need arises.
    3. Modify Hearing Impaired/Special Needs Chair. See Page 8, bottom of the page of the Guidelines under “Duties”. Correct the title to “Special Needs Chairperson Duties”. Also change the name of the chair to be “Special Needs Chairperson.” Top of Page 2, also add a Number 4 under the section, as follows: “Greet and assist any members of our fellowship with special needs.”
    4. Literature and readings at C.A.W.S. conventions: See Page 9 under “Program Chair”, middle of the page of the Guidelines. Under “Duties”, add a new duty as Number 6, as follows: 6. “Ensure that the current W.S.C. Conference approved literature and readings are used at all convention activities.”
  1. Scott Stevenson, World Service Office Chairman, one vote. I offer a friendly amendment to the committee. Under “b: Special Note”, last sentence, strike, “…or may modify these guidelines.”
  2. Jay:   We can accept that.
  3. Kevin Murphy, P.I. Chair, one vote. And, although I’ve given that up, I haven’t

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quite given up W.S.O. P.I. Chair, so, Part A, correction. It’s currently says, “…replace the word W.S.C.C. P.I. with the word W.S.O. P.I….”, referring to the chairperson in the original page. Change that to replace the phrase “…W.S.C.C. P.I. Chairperson” with the phrase “….W.S.O. P.I. Committee”.

  1. We accept that.
  2. The motion is carried.
  3. Jay: Our next motion is Motion Number Two. It starts on Page 2 and it ends on Page 6. One: Implementation of a formal evaluation process with creation of an evaluation coordinator. Based upon the experience of C.A.W.S. ‘97, the evaluation process at the World Service Convention level is endorsed. Creates an Evaluation Coordinator as follows: “Evaluation Coordinator…”
  1. “Evaluation Coordinator: sobriety requirement, one year of continuous sobriety. Past service work required. Participation on a C.A. convention. Suggested qualifications: organizational skills, leadership skills, familiarity with computers. Duties: coordinates evaluation process at convention. insures that questionnaires are distributed, collected and the data accumulated in a meaningful format. Completes the process within 30 days of the close of the convention. Then places the Evaluation Coordinator under the Program Chair on the flow chart.” On Page 3 of the Guidelines. And you have a flow chart attached on page 10 of your handout. Two: Creates a Child Care Chairperson as follows:” Childcare Chairperson: sobriety requirement, one year of continuous sobriety. Past service work required. Participation on a C.A. convention. Suggested qualifications: organizational skills, leadership skills, familiarity with child care operations in host state. Duties: coordinates child care at convention, insures the proper state and city procedures are followed. insures that applicable insurance requirements are followed. Coordinates the completion of applicable releases. That places the Child Care Chairperson under the Vice Chair on the flow chart on Page 3 of the guidelines. Three: Fun Run/Walks at Conventions: creates Fun Run/Walk Coordinator as follows: “Fun Run/Walk Coordinator. Sobriety requirement: one year of continuous sobriety. Past service work required. Participation in C.A. service or at a convention. Suggested qualification: organizational skills, leadership skills, familiarity with fun runs or race walks. Duties: arranges a fun run/walk to be held during the convention. insures that proper state and city procedures are followed. insures that all applicable insurance requirements are followed. Coordinates the completion of applicable releases for all entrants. That places the Fun Run/Walk Coordinator under Special Events on the flow chart of Page 3 of the guidelines, Page 10 of your handouts.
  2. Auction Drawing Coordinator, as follows: Auction Drawing Coordinator. Sobriety requirement: two years continuous sobriety. Past service work required. Participation on a C.A. convention. Suggested qualification: organizational skills, fund raising skills, leadership skills, familiarity with auction drawing procedures and requirements. Duties: coordinates auctions and drawings held at convention. insures the proper state and city procedures are followed. Top of Page 4: insures that all applicable cash and legal requirements are followed. Then places the Auction Drawing Coordinator under the Fund Raising Chair, one the flow chart.
  1. Next is creates a Transportation Coordinator, as follows: Transportation

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Coordinator. Sobriety requirement: One year of continuous sobriety. Past service work required. Participation in a C.A. service or at a convention. Suggested qualifications: organizational skills, leadership skills, familiarity with shuttles and transportation in host city. Duties: arranges the transportation to be held during and prior to convention. insures that proper state and city procedures are followed. insures that all applicable insurance requirements are followed. Coordinates the completion of all applicable releases, if any. Works with Hospitality Committee to receive airport transportation bid and other shuttle bids, if any. Works with Chairperson to obtain bids for preferred air carrier for convention attendees, if any. Then places Transportation Coordinator under the Hospitality Chair on the flow chart.

  1. Brunch Coordinator, as follows: Brunch Coordinator: sobriety requirement, one year of continuous sobriety. Past service work required. Participation on a C.A. convention. Suggested qualifications: organizational skills and familiarity with brunch events at C.A. Conventions. Duties: Plans and coordinates the brunch using, modifying the suggested format. Plans and coor… with Decorations Chair and Speaker Chair on brunch events. Works with Hotel Liaison on (unintelligible)brunch details. Then places Brunch Coordinator under the Hotel Liaison on the flow chart.
  2. Banquet Coordinator: Sobriety requirement: one year of continuous sobriety. Past service work required. Participation on a C.A. convention. Suggested qualifications: organizational skills and familiarity with banquet events at C.A. conventions. Plans and coordinates the banquet using/modifying the suggested format. Coordinates with Decorations Chair and Speaker Chair on banquet events. Works with Hotel Liaison re banquet details. Then places Banquet Chairs under the Hotel Liaison on the flow chart.
  3. Advanced Information Newsletter Chairperson: sobriety requirement: two years continuous sobriety. Past service work required. Participation on C.A. Convention. Suggested qualifications. Organizational skills, leadership skills, familiarity with computers and word processing publishing programs. Duties: coordinates the newsletter process at and before a convention. insures that newsletters, if any, are distributed via mail in all delegate mailings to all registrants and at the convention itself. insures that all newsletters have been written to include information from the various subcommittees and from the host committee of the subsequent year. insures that there are articles in the C.A. Newsgram and on the C.A. web page about the convention. And then places this chairperson under the Vice Chair on the flow chart.
  4. Next, Source Table Chairperson. Three years continuous sobriety, participation on a C.A. Convention. Suggested qualifications: organizational skills, leadership skills, familiarity with computers and word processing publishing programs and with the entire convention process. Coordinates source table process at and before convention. (Concierge service, hospitality, where-to-go service, ticket sales, event ad-ons, emergencies, communication center lost and found, (unintelligible)board, etc. insures that volunteers area available to staff the table during convention. insures that written procedures are finalized and available. Top of the next page: then places the Source Table Chairperson under the Vice Chair

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on the flow chart.

  1. That’s the motion.
  2. Friendly amendment accepted that the ticket be “C.A. ticket event ticket sales. “
  3. Motion to table back to committee.
  4. The motion to table is defeated.
  5. We’re back to the main motion.
  6. There’s been a motion to suspend the rules in order to make a motion to extend the time for the session
  7. Opposition noted. The rules have been suspended.
  8. Motion is to extend the time of this session until 1:00 a.m.
  9. Opposition noted. The motion carries.
  10. Kevin Murphy: I have a friendly amendment to Section 8, Point 4, where it says that an advanced information or newsletter chairperson would… Point 4, “…insures that there are articles in the C.A. Newsgram and on the C.A. web page about the convention…” and I would change that to “…insures that there are articles available for the C.A. Newsgram and for the C.A. web page about the convention…” I do not think this people should be editing either thing.
  11. Kevin: “…insures that there are articles for the C.A. Newsgram and for the C.A. web page about the convention…”. insuring that they are in them is an editing function.
  12. We accept that.
  13. Jerry King, I’d like to make a friendly amendment that we scratch Number Two. Everything regarding child care person. Will you accept it?
  14. We accept it.
  15. Jim Bagnolia, Illinois delegate, and I call for the vote.
  16. The motion to close debate is carried.
  17. We will now vote on the main motion. The motion on the floor. The motion on the floor are the committee position additions that are set forth in Pages 2-6 of the handout from the Convention Committee that have been read verbatim by Jay, with the amendments that have been made on the floor since the time he read them. All those in favor of the motion, please raise your hand.
  18. The motion is carried.
  19. Jay: Turning to Page 6. I’m on Page 6, Motion Three: “Other Guideline Revisions”. As an overview, we have through referrals and through other processes come up with things in the Guidelines that need to be clarified, modified slightly and so forth.
  20. The additions in that one are in bold. Starting on Page 6, Motion Three, Number 1: Adds a new Paragraph 17 to the General Guidelines Section of the W.S.C.C.C. Guidelines, Page 22 as follows: Provide a space and time for any W.S.C. Committee or region who desires to have a meeting at the C.A.W.S. Convention.

Roommates: Motion to add to Page 19 under “Hospitality Chair”, “…duties in the following section…”, Number Nine, “…create a list of potential roommates.”

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Three: Pass-it-on timelines revisited. Paragraph 14, Page 5 of the Guidelines be amended in bold, and I’ll just read the bold part: “…fifteen days…” and then the last, “…within 45 days after that…”, and a new sentence would be added, “…preliminary financial figures shall be provided to the W.S.O. for it’s use in the June 30 financial reports as soon as possible, but not later than June 30 after the convention.”

Number Four: Adds a new paragraph. “The Trustee Liaison to the Host Committee and the W.S.O. are to be provided copies of all materials to be published prior to the release of the fellowship. The Trustee Liaison and the W.S.O. are to in return respond to the same within ten working days, or the same shall be deemed approved.”

Next: Page 5, on the top of seven. Excuse me, Page 7, Number 5: Adds a new paragraph 21: “Any special event not previously offered at a C.A.W.S. convention, where there are questions of liability, needs prior approval by the Trustee Legal Committee. Next, Number 6, the new language would be: Trustees’ role on the Host Committee is to act as a liaison between the Host Committee, the W.S.B.T. and the W.S.O. The trustee is a member of the Spending Committee and may be involved with other committee work.

Seven: Host autonomy. Host Committee Autonomy. The new language would be: “…except in matters affecting C.A.’s Traditions, legal issues or those affecting C.A.W.S.O., Inc., the Host Committee has the autonomy to plan the convention in the best interest of C.A. as a whole.

Next: Chips and Literature and Story Book Costs to the Host Committee shall be one half price regular…one half…one half of the regular price by the W.S.O. There was a typo there which have to say the word “of” not “to”. In the first line. The Host Committee, however, is responsible for all shipping charges.

Co-Anon adds the following two paragraphs: “As a fellowship, we cannot deny the impact that we in our disease have had on others. Neither can we deny the assistance that some of us have received in finding recovery and the subsequent growth. We believe that this is the foundation of a principle of willingness. In Tradition Six we in Cocaine Anonymous are guided to willing cooperate with Co-Anon in thought, action and spirit without outright affiliation. We feel that as we attempt to sew the seam between cooperation and outright affiliation, constantly guarding against inhibiting either fellowship’s growth, both may prosper. We welcome Co-Anon to all C.A.W.S. conventions and related events. C.A.W.S. and the Host Committee are not affiliated with Co-Anon, but are aligned in the spirit of cooperation with each…at each C.A.W.S. convention. C.A.W.S. will provide a venue for Co-Anon meetings at no charge, will permit Co-Anon registration to be mailed in conjunction with C.A.W.S. registrations. All

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other expenses will be born by Co-Anon separately. There will be separate registration forms for each of these two entities and Co-Anon will not be designated on any C.A.W.S. registration forms. The Host Committee may have a Co-Anon Liaison as a member of the Host Committee who liases directly with the C.A.W.S. Chair. Co-Anon will be charged $2.00 per registrant to cover meeting space costs.

Number Ten: A new paragraph gets added. “Should a committee member fail…”, excuse me. “Should a committee member or chairperson fail to attend two successive general committee meetings and fail to timely file a report with the C.A.W.S. Convention Chair, such persons shall be deemed to have resigned from that position. Should a committee member or chairperson fail to discharge that person’s duties, the C.A.W.S. Convention Chair shall discuss the same with that person. If there has been no change in the person’s performance after 30 days, … 30 additional days, upon the conscience of the Chair, Vice Chair and Trustee, that person can then be removed for non-performance.

Next, Convention taping: New paragraph: “The Host Committee shall coordinate the convention taping efforts with the W.S.O. As soon as practical after the taping contract is signed each year, the W.S.O. shall forward applicable portions of the taping contract to the Host Committee. Thereafter, the Host Committee shall be responsible for providing a space for the taper, reasonable source …reasonable source, convention artwork and logos and shall coordinate with the taper on all items, program events and speakers to be taped.”

The next on Page Nine…Twelve, deletes the following: Page 5, Paragraph 13, delete the last sentence starting with “…Note: Page 13, Paragraphs through to Ten, inclusive, delete in each paragraph the phrase, “..will be turned over to the W.S.O. beginning with the 1998 Convention..”

Number Thirteen, there’s a flow chart on Page 10 that’s now got all the items that were passed. We would have to modify if, of course, and I’ll do that right now by taking out the Child Care Chair that’s listed under the Vice Chair. Based upon that table, that would of course not go on the chart. And with that, um…that’s the reading.

  1. The friendly amendment,how many lines down? Third line down, the second paragraph at the top of Page 8: “…C.A.W.S. will provide a venue for Co-Anon meetings…” after that it will read, “…at a charge of $2.00 per registrant.”. So…that’s…I… Well, that’s not what it says here, so I’m just taking their wording from down below and putting it up there, okay? “…and will permit Co-Anon registration to be mailed in conjunction…”, blah, blah, blah. And we strike the last sentence because now, it would be redundant.
  2. Amy: Okay, and that friendly amendment has been accepted.
  3. Scott: Item Eight on Page 7, minor change. “…shall be discounted 50% of the

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regular price…” as opposed to “one half”?

  1. Jay:   That was a friendly amendment? We accept.
  2. Mike Mastromonaco, Call for the vote.
  3. The motion to limit debate is carried. Motion Three, which begins on Page 6 and ends on Page 10 of their handout, which was read into the record verbatim by Jay, as amended by the friendly amendments that have taken place since that reading.
  4. The motion is carried..
  5. Minority Opinion: Scott Scheeley:I feel this…this motion is out of order. I feel that they’re trying to rewrite the whole Convention Guidelines with one order and I feel that this should have been done over the course of a year and not in two days. And I don’t feel comfortable voting on something that I haven’t had a chance to study or to analyze or to even to look at. Um, there’s a lot of issues involved here. A lot of friendly amendments and a lot rewriting that is not appropriate for the motion. Thank you.
  6. Danny Falcone, Oklahoma. I want a recount.
  7. Amy: The motion is defeated.
  8. Jay: This is a single motion on the top of Page 11. Motion Number Four: “Credit Card Uses At C.A.W.S. Conventions”: Motion: That the W.S.O. make available the use of credit cards to be accepted at all C.A.W.S. conventions for registration and memorabilia, effective for C.A.W.S. 1998.
  9. Chris Phillips, Trustee At Large. I object to the consideration of this motion and I want read from the minutes from last night in the Conference Committees: “Tabled motions until the next Conference to be addressed by our committee. “This committee voted to table this motion in a group conscience.” It’s consideration on this floor is an attempt to circumvent that group conscience. Thank you.
  10. Amy: A motion to object to consideration does not require a second nor is it debatable, it must be passed by a 2/3 (two thirds) vote. If you vote yes on this motion, the motion will not be considered. Right, the main motion will not be considered.
  11. The motion is carried by more than 2/3 of the vote. The main motion is thus no longer pending before the floor
  12. Chair has been informed that the motion objecting to consideration of the last main motion on the floor was based on incorrect information. It is therefore out of order and the vote concerning it is thus a nullity.
  13. Chris Phillips, Trustee At Large, one vote. And based on my memory, which was not accurate and not reading closely these minutes, I need to make an amends to those sitting at this podium and the committee and I desire to do so in this Conference floor. It is my biggest hot bottom is the conscience and I failed to adhere to it myself in that action. Therefore, I’d like to make amends to you all and the committee. This motion was, in fact, tabled, brought up and passed to be brought to this floor by the subcommittee or the whole committee that we were on. Sorry and thank you.
  14. Amy: All right, so the main motion is now back on the floor. The motion having

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been made and seconded is that the W.S.O. make available the use of credit cards to be accepted at all C.A.W.S. conventions for registration and memorabilia, effective for C.A.W.S. 1998.

  1. There’s been a motion made to close debate.
  2. The motion to close debate is carried. We now vote on the main motion.
  3. The motion is that the W.S.O. make available the use of credit cards to be accepted at all C.A.W.S. conventions for registration and memorabilia, effective for C.A.W.S. 1998.
  4. The motion is defeated. Does the committee have another motion?
  5. Tom: We want to continue with the tabled motions…the reading of the tabled motions of the next Conference, to be addressed by our committee
  6. Letter “A” is to add a new paragraph 18….To add a new paragraph 18 to the General Guidelines section of the W.S.C.C.C. Guidelines, Page 22 as follows: “Any request by the W.S.C. Committee for functions or equipment at any C.A.W.S. Convention shall be honored at that separate committee’s expense.”
  7. This is a motion that the committee has tabled and wishes to address by the next Conference.
  8. Unity Breakfast separate from C.A.W.S. Convention. Motion: That the Unity Breakfast be held at any C.A.W.S. Convention will not involve any Host Committee except for the provision of a space and a time.
  9. “C”: To add a new paragraph 19 to the General Guidelines section of W.S.C.C. Guidelines, Page 22, as follows: “The Host Committee has autonomy to negotiate all contracts on the $5,000.00 for C.A.W.S. Convention. The same can be signed after approval by the Spending Committee by the Host Committee Chair Person.” (End of Side A, Tape 14)
  1. Item D, Budget Supervision. To add a new paragraph, 23 to the General Guidelines section of the W.S.C. Guidelines, Page 22, as follows: The Conference approved budget remains subject to the financial reporting guidelines. As long as the budget line items are within 10% of the original numbers, so long as the bottom line revenues and expenses remain within a 10% aggregate, the Host Committee can modify the Conference approved budget not more often than twice. A copy of the modified budget shall be forwarded to the W.S.O. for administration with revision dates so indicated.
  2. Item “E”, “Host City – Inability To Perform” Motion: If within 90 days after being awarded the C.A.W.S. Convention, the winning the host city is unable to fulfill its commitment to host the award convention as presented, the Trustee of that particular region, along with the W.S.O. and the W.S.B.T. and the W.S.C. Convention Committee will be immediately notified. At that time, the runner up city, if it so desires, should be awarded the convention for the year involved. If there be no runner up city, then the convention should be in the most favorable location nearest the original winning bid city.” No, this motion was tabled and referred to the trustees, the W.S.O. and the W.S.O.B. for comment and guidance. Read the referrals now.

Number One: To move up selection and bidding process for all World conventions up at least one year, preferably two. Committee

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recommendation: Table consideration, refer to maker for consideration and clarification.

Two: Readings before speaker meetings (too many). Committee recommendation: It is the recommended that the C.A.W.S. host city would make this decision itself, based on the spirit of autonomy.

Three: The C.A.W.S. speakers be more diverse in culture. Committee recommendation: It is recommended that the host city will select its own speakers in the spirit of unity and autonomy.

Four: Dilution of reading “Who Is A Cocaine Addict?” during the convention. Committee recommendation: The readings are up to the conscience of the host city committee. In Denver, it was the conscience of the host committee to read “Who Is An Addict?” at three of the speaker meetings and to read, “What Brought Us Here” from our Story Book at the other three.

Five: Should the host city Vice Chair automatically become Chair, in the event the Chair is unable to serve his or her term. Committee recommendation: Current guideline in place to deal with any problem with officer, trusted servant vacancies. See Guidelines, page 3, “Chairperson’s Duties”, line item number one, page 5, “Vice Chair Person’s Duties”, line item number 2. Referrals from ‘96 Conference: a)Should the funds from Celebrate Around The World fund raisers be sent to W.S.O.? Committee recommendation: Celebrate Around The World proceeds be disbursed according to Conference approved 70/30 Plan. b) 1996 Conference minutes, Motion Number 114 referred back to committee, Item Number 229. Committee recommendation: The W.S.C.C.C. being trusted with the duty of selecting most appropriate art work for T-shirt design used for Celebrate Around The World to be approved by the Conference floor. Okay. Motion to approve the W.S.C.C. budget. Page 13. On the bottom

  1. Motion made and seconded to approve the W.S.C.C.C. budget, in the amount of $1,110.00 (dollars). Well…we’ll find out, I suppose. Um, we will now discuss the motion
  2. Friendly Amendment to add $150.00 to this budget for that purpose.
  3. The friendly amendment is accepted.
  4. I’d like to make a friendly amendment to add $150.00 to the budget for the purpose of allowing Tom to eat and travel to the Conference next year.
  5. With the.amendment accepted, the total of the motion would be $1,260.00?
  6. January 1st, 1998 through June 30th, 1999.
  7. I suggest that the committee change that to outside printing/production, so that we can put it somewhere else.
  8. We accept.

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  1. A motion has been made to close debate
  2. Opposition noted. The motion to close debate is carried.
  3. Main Motion, to approve the W.S.C.C.C. budget, in the total amount of $1,260.00.
  4. The motion is carried unanimously.
  5. I’d like to call for the vote, please.
  6. The motion having been made: To have the Celebrate Around The World proceeds be disbursed according to Conference approved 70/30 Plan, it is suggested that the proceeds retained by the area be used to send the area delegate to W.S.C.
  7. The motion is carried.
  8. Motion “B”: The 1996 Conference minutes, Motion Number 114, referred back to committee, Item Number 229. The committee recommendation: The W.S.C.C.C. be trusted with the duty of selecting the most appropriate art work for T-shirt design, used for Celebrate Around The World, to be approved by Conference floor.
  1. Amy: I am really loathe to limit debate in an arbitrary way. I think it’s very important that the entire basis of Robert’s Rules Of Order and the parliamentary procedure that we use, so that each member who has an opinion to express on a motion is given the opportunity to do that. But, please, if what you have to say is the same as what several other people have said before you, I want you to really search your heart and consider whether it is really necessary to say it again.
  2. I call for the vote.
  3. There is no opposition. Uh…we will then vote on the main motion. The motion is that that the W.S.C.C.C. be trusted with the duty of selecting the most appropriate art work for the T-shirt design used for Celebrate Around The World, to be approved by the Conference floor. Opposition noted.
  4. The motion is carried.
  5. Danny Falcone: reading over the first motion that was passed, I’d like to rescind it…I move to rescind it on the basis of referring to the Standing Rules for the Cocaine Anonymous World Service Conference, Number One.“Only elected Conference delegates, trustees, World Service Office directors, World Service Office managers and non-delegate Conference Committee Chairpersons may make and discuss motions on the Conference floor and may vote on all motions and regulations brought to the Conference floor.
  6. The motions that were read by Jay were not Jay’s personal motions. They were motions of the Convention Committee. It is done in this body quite often that, rather than a Chair making all of the motions, so that we can listen to them for a few hours, that it is split up among the committee members and very often, to the committee member who worked on a particular motion. I…I’m aware of Standing Rule One. Uh, there’s also Standing Rule Two, which indicates that at the discretion of the Chair, a non-voting member may speak on the floor of the Conference, and because it was not a motion personal to Jay, which would certainly have been out of order, as earlier, I directed another member to be out of order, because he was a non-voting member and could not make a motion. Since this was a motion of the Convention Committee, it seemed to a great deal

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of form over substance, to insist that someone else read it.

  1. I believe what you said on Rules Two, to discuss something or to referring again to Rule One where it says, “…discuss motions..”, which is what Jay was doing, and not just speak on a motion, as referred to in Two, like you said, and I believe it is personal to Jay.
  2. I’m challenging the Chair on what you just said.
  3. All right. Well, all right, my ruling…I stand by my ruling. Certainly these were not Jay’s personal motions. They had the full imprimatur of the Convention Committee
  4. The ruling made by the Chair was that Standing Rule Number One does not prohibit an individual who does not have a vote from verbalizing a committee’s motion. If the vote… If the challenge to the Chair is sustained, the Chair’s ruling will be reversed. If the challenge to the Chair is overruled, the Chair’s ruling will stand.
  5. We’re voting on the challenge to the Chair. Then vote on the motion to rescind. First we must vote on the challenge to the Chair. There was a second. The vote is to uphold the challenge to the Chair or to uphold the Chair’s ruling. Challenge to the Chair. The rules made by the Chair, Standing Rules
  6. Deneen, your Conference Secretary. “Challenge to the Chair. The rule made by the Chair, Standing Rule One does not prohibit an individual without a vote from verbalizing a committee’s motion. If the challenge is sustained, the Chair ruling is reversed. If the challenge is overruled, then the ruling stands. The Chair’s ruling stands, that is.
  7. All those in favor of challenge of the Chair. Okay. All those opposed.
  8. The challenge is defeated.
  9. There is a motion to rescind still on the floor, and I recognize Danny.
  10. Danny Falcone, I first want to take back my motion to rescind.
  11. Amy: Thank you, Danny.
  12. Donna: we just did housekeeping. we cleaned somethings up. We moved some things. Added some things. That’s it.
  13. Tom: Last year we worked hard and we experienced a lot of problems with the work that we did. Out of respect for the committee and the work that they’ve done, that in the future, that universal respect is the key to our usefulness. Thank you.
  14. Amy: I’m sure I speak on behalf of the entire Conference in thanking the Convention Committee for all their hard work.
  15. Move to suspend the rules in order to consider a motion to start the session tomorrow morning at 8:00 a.m. and adjourn for this evening.
  16. The motion is carried. The rules are now suspended.
  17. Move that we start our session tomorrow morning at 8:00 a.m. in this room and adjourn for this evening.
  18. The portion to adjourn is not debatable. The portion to begin at 8:00 a.m. is.
  19. The motion fails. All right, we will continue with our business. Finance Committee.
  20. Finance Committee Chairperson. I passed earlier this evening copies of our motions. The first one on the list was passed yesterday. It is on there only so you

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have a point of information to what was actually passed. The second motion, which become our Motion Number One tonight, is to approve the Finance Committee budget for January 1st, through June 30, 1998 of $0.

  1. Amy: All right, a motion having been made and seconded to approve the Finance Committee budget for January 1, 1998 to June 30, 1998 in the amount of $0.
  2. Opposition noted. The motion is carried.
  3. Peter: Our Motion Number Three is to approve the Finance Committee budget for July 1, 1998 through June 30, 1999 for a total of (tape ends here)
  4. The motion is carried unanimously.
  5. Peter: Our Motion Number Four is to leave the Cocaine Anonymous World Service operating prudent reserve at $75,000.00 through the fiscal year July 1, 1998 through June 30, 1999.
  6. Peter: Finance Committee adopted a formula to establish a prudent…oper..an operating prudent reserve. That formula includes 90 days operating expenses plus 90 days purchases of chips, literature, books, merchandise… sales merchandise, plus a ten per cent over that total amount for capital goods and that amount is recalculated every year at Conference, from the actual financial statement numbers we receive. We calculated it out, and it came out less than last year, but as a matter of the fact that we’re budgeting so far ahead and we didn’t have all the complete budget numbers together at the time, we passed this motion that we just decided that it was better to leave if for now. If we need to change it next year, we will bring a motion to Conference to change it.
  7. The motion passes unanimously.
  8. I’m skipping to our Motion Six, which is to approve the C.A. World Service budget for January 1st through June 30, 1998 as presented.
  9. The motion having been made to approve the C.A.W.S. budget for February 1, 1998 to June 30, 1999, as presented …
  10. The motion is carried.
  11. Peter: At this point, the Finance Committee moves to table Motions Five and Seven until tomorrow morning. Part of the reason is that we feel like debate on Motion Number Five will take awhile. Uh, and also we…we had some computer problems in producing the full year budget, which we just resolved about thirty minutes ago and we are even now producing copies. We have not had time to distribute those to the floor, so I don’t feel like that, you know, anybody could have constructive debate on those budgets tonight.
  12. Friendly Amendment: “That the World Service Conference Committee direct…” ….”…Conference”, excuse me, “…direct the W.S.O. not to reimburse any Conference committee chairs for any expense incurred for travel to World Service conventions beginning in the fiscal year 2000.
  1. We will accept that.
  2. Motion to limit debate.
  3. Motion carried. We will now vote on the motion.
  4. The motion is that the World Service Conference Committee direct the W.S.O. not to reimburse any Conference committee chairs for any expense incurred for travel to World Service conventions, beginning in the fiscal year 2000.

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  1. The motion is carried.
  2. So that the record is clear and motion is clear, we will revote on that motion, since the Chair stated the motion incorrectly. The motion is that the World Service Conference direct the W.S.O. not to reimburse any Conference committee chairs for any expense incurred for travel to World Service conventions, beginning in the fiscal year 2000.
  3. The motion is carried. Kevin.
  4. Other than Motion Number Seven, which cannot be presented at this time, does the Finance Committee have any other business?
  5. Peter: Not really. We did pass out a summary of activities and business conducted by the World Service Conference Finance Committee and the only one that I would talk about tonight is that we respectfully request that the World Service Office Board Finance Committee prudently review the appropriateness of all major budget line item expenses and report their findings to the World Service Conference Finance Committee at the 1998 World Service Conference. It’s Number Six.
  6. I just wanted to make a motion to adjourn.
  7. Amy: Well… there are other members asking for the recognition of the Chair and we have fixed the time for adjournment at 1:00 a.m. We have not finished our agenda for this evening, as both Old and New Business are on it, and I think the motion to adjourn is out of order.
  8. I’d like to suspend the rules so that we could entertain a motion to adjourn.
  9. A motion has been made to suspend the rules so that we can entertain a motion to adjourn at this time.
  10. The motion carries.
  11. We will now entertain a motion to adjourn.
  12. I move that we adjourn until 8:00 tomorrow morning.
  13. I’d like to make a friendly amendment.
  14. The portion to adjourn is not debatable. The portion to resume at 8:00 is.
  15. I’d like to ask for a friendly amendment to make that 9:00 a.m. instead of 8:00 a.m.
  16. All right, the motion to begin at 9:00 is debatable.
  17. Kevin: Thank you. There being no discussion, we will vote on the motion.
  18. The motion is to adjourn at this time and resume at 9:00 a.m. tomorrow morning.
  19. We are adjourned until 9:00 a.m. tomorrow morning.

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