Sep 1, 2007 – Day 5 – S&B Closing Report (Part 2)

Dan Santa Maria – MOTION:

As is its right under Article 4 of the Cocaine Anonymous World Service Conference Charter, the 2007 World Service Conference requires the TEC to reconvene and conduct a fifth ballot for the selection of the Southwest Regional Trustee from the present slate of individuals who are fully supported by the nine Areas and thousands of addicts in their Region. To FULLY invite GOD into this process and guarantee the Southwest Region has a Trustee selected from the Region’s current slate, the TEC shall “go to the hat” if the fifth ballot does not result in the selection of a Southwest Regional Trustee. Second.

Steve Edwards – reads the motion. Would you like to speak to your motion? Dan Santa Maria – ! would please. Thank you. As part of speaking to the motion, the first of this motion is an apology for my behavior last night when l heard that the TEC was not able to make a selection. I didn’t take into account the hard work of the TEC and I sincerely apologize. I believe that this process has some challenges, in the last 3 out of 5 years we have seen the TEC fail to return a Trustee from the slate. Seems to be becoming a pattern. I believe it is really important that the Southwest Region have a trustee that is properly elected and dedicated to taking on the responsibilities of the SW Regional Trustee. Fundamentally, that if we have a process that is apparently this flawed, we need to fix it. If this body has the willingness that we have good procedures in place, and returns a favorable response to this motion our voices will speak loudly. Thank you for your indulgence and I believe it the right thing to do for our fellowship.

Kevin Murphy – we have some new members who weren’t here when this happened two years ago. Read Conference Charter #4. The history of this relates to several times when Trustees have not been selected. It’s being used to require or convince the TEC to continue its deliberation.

Steve – debate has begun. I would rule an objection to consideration out of order.

If it’s going to happen it has to happen now.

Jay Finesilver- Speaking against this motion. 2 years ago the trustees did not fill a position. As a result there were 15 referrals to S&B and referrals to trustee. First order of business last year a revised process was put in place. That’s what was put in place by this body by a suspension of the rule. Lawrence, Trevor, Nick, Bruce now Kim, that’s 5 out of 6. It’s not broken. The process is fine.

The conscience clearly spoke a year ago. It has worked just fine. To have the conference charter rammed down our throat to elect a trustee when one wasn’t elected isn’t right and is mean-spirited.

Vinny Martin – I speak against the motion, l remember 2 years ago. Divide and conquer. TEC was an amazing experience and God was there. As sad as this makes me feel. I was not there.

Wesley Blount – I believe this motion violates Concept 9.

Steve Edwards – are you speaking against the motion?

Page 94 of 115

Wesley Blount – Yes. We used the process in an appropriate manner, there was a result. Using a hat does not sound like a sound process. We made a decision. It’s a difficult decision. It is the decision we made.

Jason Smidt – speak for the motion. That’s not something I doubt. I have every confidence in Bobbie. This is my region and we have a lot going on. We have a convention in 2009 and a convention in 2011. I don’t think the region is served well with intermittent representation, i know who was on the slate. Personally I am entirely comfortable with who was on the slate. Dan went around and consulted with members in the Region. It was an effort to protect our region and make sure our interests are met. The process he described is a process our sister fellowship AA uses.

Scott Botz – I speak against this motion.

POO – Jason Smidt – Standing Rule Number 2. SR 2 applies to limiting debate in voting and non-voting members as opposed to those without a vote.

Scott Botz – I relinquish.

POO – Tom Phelan – does the previous motion apply here?

Steve Edwards – absolutely. So far 3 for and 3 against.

Terry Marsden – I speak against the motion. It was weird because I got emotional. I have been on the conference and was here and felt the same way some people do that are bringing this right now. There is something that happened to me over the last few years and I was angry 5 years ago and 2 years ago. I was on the slate and some things happened. What I got to find out was l wasn’t ready. I didn’t know that. My ego and pride said I was. God said I wasn’t I was here when there was chaos and fingers-pointing. I know God is working in the room. I was able to look back and say God did this. I can’t believe I’m up here agreeing with the trustees. To look at the expression when it was announced, they weren’t happy.

Steve Edwards – is there anybody else who wants to speak in favor of the motion?

The motion fails with substantial unanimity.

*****Break*****

Steve Edwards – please take your seat and come to order. Our best solution to the S&B report – having the old report before they relinquished the floor and starting at Motiion 9 which is the new report. It is now 1:08 am. We are reconvening in order to hear the completion of the S&B report. I need 2 non-voting members up here to see if we have a quorum. Please call them in and closed the doors. We do have a quorum. We are still operating under the limited debate of 4 speakers for and 4 speakers against.

Dan Sadur – Parliamentary inquiry. Do points of information, point of order, parliamentary inquiries count as debate?

Steve Edwards – we will allow four Points of information as well.

Page 95 of 115

At this point, the Revised S&B Closing Report is substituted beginning with New Motion 9A&B and continuing through remaining report thereafter.

9. Gloria Bridget – Referral #5099 Motion to accept attached response to be submitted to S&B for revision on Page 34, Points 3 & 4 under Conference Officer

Point #3 reads: “In the event that the conference officer is unable or unwilling to perform his or her duties, the conference committee shall take a vote of no confidence. If the committee passes that vote and no longer has confidence #4. reads “In the event the conference chairperson is unable or unwilling to perform his or her duties, the conference committee shall take a vote of no confidence. If the committee passes that vote and no longer has confidence …”

A. MOTION: To amend number 3 under CONFERENCE OFFICERS on page 33 so that it reads: “In the event that a Conference Officer is unable or unwilling to perform his/her duties, the Conference committee shall take a vote of confidence. If the outcome of the vote determines the committee no longer has confidence, the Conference shall then move to elect a replacement from the Conference as the first substantive order of business after the vacancy occurs, such replacement to be elected to a full term.”

Second.

Steve Edwards – reads the motion. Would you like to speak to your motion? Gloria

Bridget – not at this time.

Bobbie Harmon – if and when it were to occur, this language assists in this area. Cynthia Cronkhite – parliamentary inquiry the way the motion is worded, if it passes would this language constitute the entire paragraph or just replace the 2 sentences.

Steve Edwards – it is actually that it is simply to insert the new language and saving time to only include new language.

Michael Chiki – speak in favor of the motion and I also agree with the Chair. The motion has been streamlined that explain exactly what will happen.

Tony Drake – speak in favor of the motion. This person in this language would have to say if the person is unable or unwilling to serve and they just will have the opportunity to take a vote of confidence and it just clarifies the process.

John Bodkin – Point of Information ~ wouid the committee be able to give a little bit of information by changing the floor strategy to give a little background instead of us having to guess what the motive is to each motion.

Bobbie Harmon – yes we will do that.

Brian Tenenbaum – speaks in favor of the motion. Answers situations that could occur allowing committee to fix possible problems that could come up that were not previously able to do.

Steve Edwards – no further debate.

Motion passes unanimously.

Page 96 of 115

B. MOTION: To amend number 4 under CONFERENCE OFFICERS on page 33 so that it reads: “In the event that a Conference Chairperson is unable or unwilling to perform his/her duties, the Conference Committee shall take a vote of confidence. If the outcome of the vote determines the committee no longer has confidence, then the Vice Chairperson-Parliamentarian will serve as Conference Chairperson until a permanent Conference Chairperson can be elected by the Conference.”

Second

Steve Edwards – would you like to speak to your motion.

Dan Flores – yes. We just clarified this motion just like the previous motion. Steve Edwards – any further debate. Any objection to waive the rereading the motion.

Motion carries unanimously.

10. Referral #5144

Revise SR 5(c): Strike 1st sentence: Insert new 2nd sentence: At the conference, a delegate or alternate delegate carrying one or more votes may proxy one vote to another delegate or alternate delegate from the same area or another area within the same region.

Willie Bailey – Parliamentary inquiry – this motion was called out of order, Steve Edwards – this was not a motion that was previously heard.

A. Steven Freeman – MOTION: To revise SR 5(c): add the following language to

the 1^st sentence: A delegate or alternate delegate may proxy one vote to another conference delegate or alternate delegate from the same area or another area within the same region.

Second.

Steve Edwards – reads the motion. This is a revision to a Standing Rule and will require 2/3 majority. Would you like to speak to your motion?

Steven Freeman – not at this time.

Wesley Blount – what has changed?

Steve Edwards – they were previously trying to put the language into the wrong place in the Standing Rules.

Philip Lindsay – does the proxy have to be arranged before the Conference? Could l proxy the vote one day and get it back.

Bryan Seid – you would have to ask the Conference Chair and get his opinion on that issue.

Steve Edwards – yes that is correct. Rereads the motion.

Motion carries with substantial unanimity.

11, Referral #5172

Clarify standing rule 13 that a referral should be sent to the group that it affects.

Page 97 of 115

A. Bill Burmeier – MOTION: To amend SR 13 on page 36 of the WSM so that it reads

“Any motion made under—New Business at the Conference which changes the WSC structure or a WSC committee structure or which has a major effect upon the World Service Conference, a World Service Committee, the World Service Manual or C.A. as a whole must be referred to the appropriate committee prior to consideration.”

Second.

Steve Edwards ~ reads the motion. Would it be correct to state that the intention that the current agenda which has New Business at the end of the agenda.

Bill Burmeier – that is correct.

Motion carries unanimously.

Bobbie Harmon – Motion to remove Referral #4276 from the table?

Second.

Steve Edwards – not debatable and requires simple majority.

Motion passes unanimously.

12.[NMD1] Referral #4276 TOPIC: World Service Manual/Committee guideline approval/sign off. Referral: Please amend page 37 (Standing Rule 16) of the World Service manual.

16 MINUTES OF WORLD SERVICE CONFERENCE, The World Service Office will oversee the preparation of the transcripts of Conference session, for delivery to the Conference Committee not later than 90 days following the Conference. The Conference Committee is to prepare and deliver the minutes of the Worid Service Conference to the Worid Service Office, for distribution to the delegates no later than 150 days after the close of the Conference. If the Conference Committee is unable to do so, the World Service Office will immediately assume responsibility for preparing and distributing the minutes in the most expeditious manner possible.

A, MOTION: To add to page 36 of the WSM at the end of Standing rule 16 as

follows: Whenever a WSC Committee guidelines or other materials are to be distributed to the fellowship, it is the responsibility of the Trustee assigned at the time such materials are approved to review the materials for accuracy, following approval by the WSC Committee, and forward them to the WSO for distribution. This approval shall only occur after receipt and prompt comparison of the current Conference transcripts by the applicable WSC Committee.

Second.

Steve Edwards – would you like to speak to your motion.

Page 98 of 115

Bobbie Harmon – this is just to put this information in the Manual, The process is already in place.

Steve Edwards – any debate?

Dan Sadur – the placement of this phrase,..is this really the correct placement in this Standing Rule. Shouldn’t this be placed somewhere else in the body of the Standing Rule.

Steve Edwards – if the Committee thought so, they would have put in somewhere else. Any objection to the reading of the motion.

Motion carries unanimously.

13. Referral #4280

TOPIC: Add a Director position to the World Service Office Board of Directors.

REFERRAL: Create a 10^th Director Position for the World Service Office Board of Directors and revise World Service Manual: The position of Director of Strategic Planning would be a new role title with responsibilities as follows: Directly responsible for selecting, planning, scheduling and implementations of various fundraising business related programs and materials for the continued growth and expansion of the C.A fellowship.

The position of Paid Director (Office Manager) will be changed to Director of Operations with the following responsibilities: Directs and oversees an organization’s operational policies, objectives, and initiatives. Familiar with a variety of the company’s concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others. A wide degree of creativity and latitude is expected.

Please amend page 43 (paragraph 5) of the World Service Manual that currently reads:

The CAWSO Board shall not exceed nine directors. Except for the Paid Director and Trustees, qualifications to be selected as a WSO Director shall include membership on a WSO committee, or prior Area or District service committee. The CAWSO Board shall consist of the following:

Chairperson,  Vice Chairperson, Secretary,  Treasurer, Director(s)-At-Large, World Service Trustee, Paid Director (or equivalent),  World Service Office Trustee

The CAWSO Board will consist of ten directors. Except for the Director of Strategic Planning, the Director of Operations and Trustees, qualifications to be selected as a WSO Director shall include membership on a WSO committee, or prior Area or District service committee. The CAWSO Board shall consist of the following:

Page 99 of 115

Chairperson, Vice Chairperson, Secretary Treasurer, Director(s)-At-Large, World Service Trustee, Director of Resource andProject Developmentm World Service Office Trustee, Director of Operations

Pierre Rollins – Motion to modify to read as follows:

Second.

Steve Edwards – if you are trying to follow along, go to page 8 of the report. Reads the motion. Would you like to speak to the motion?

Pierre Rollins – not at this time.

Steve Edwards – any debate.

Yves White – Point of Information – is it a period at the end or a comma.

Bobbie Harmon – it would be a period.

Don Logan – quick question. Wondering if in this language there will be enough money to cover the cost of 2 paid Directors.

Bobbie Harmon – these two positions are already in the budget.

Steve Edwards – purpose is to place them both on the Board not create new positions.

Tony Drake – this is already in the budget and in the works for a couple of years. The WSBT drafted this motion and ! support the motion. This will help build our fellowship with one Director handling that while the other handies the day-to-day operations.

Steve Edwards – any further objection to not rereading the motion.

Motion carries unanimously.

Pierre Rollins – MOTION: Please amend page 43 (under World Service Board of Directors Interview Process: item#3) of the World Service Manual that currently reads:

1. The WSO Paid Director(s)

Motion to modify Item# 3 and add new Item# 4 to read as follows:

1. The WSO Director of Strategic Planning
2. The WSO Director of Operations

Please amend page 43 (under Process of the Candidate Interview: ltem#1 and #2) of the World Service Manual that currently reads:

3. Except for the Paid Director, the potential candidate must have attended at least two WSOB meetings prior to submitting their resume to either the WSBT or the WSOB.
4. Except for the Paid Director, complete a service resume and submit it to the Chair of the applicable interviewing board.

Page 100 of 115

Motion to modify Items# 1 and 2 to read as follows:

3. Except for the Director of Strategic Planning and the Director of Operations, the potential candidate must have attended at least two WSOB meetings prior to submitting their resume to either the WSBT or the WSOB.
4. Except for the Director of Strategic Planning and the Director of Operations, complete a service resume and submit to the Chair of the applicable interviewing board.

Please amend page 44 (under The Board of Directors of CAWSO shall be elected as follows: Item#*! and #2) of the World Service Manual that currently reads:

3. All Directors, other than the Paid Director or Trustee Directors, will be elected by the Board of Trustees after consideration of the specific qualifications of each prospective Director.
4. The Paid Director, being a Director automatically after employment, will be installed by the CAWSO Board of Directors at the first meeting of the Board after the hiring of the Paid Director.

Motion to modify Items# 1 and 2 to read as follows:

4. All Directors, other than the Director of Strategic Planning, Director of Operations or Trustee Directors, will be elected by the Board of Trustees after consideration of the specific qualifications of each prospective Director,
5. The Director of Strategic Planning and the Director of Operations, being a Director automatically after employment, will be installed by the CAWSO Board of Directors at the first meeting of the Board after the hiring of the Director of Strategic Planning and the Director of Operations.

Please amend page 45 (under PAID DIRECTOR (or equivalent Item) of the World Service Manual that currently reads:

PAID DIRECTOR (or equivalent)

4. Duties/job description of the WSO Director shall be determined by the CAWSO Board and administered through the Chairperson.
5. A current job description shall be maintained on file at the WSO.
6. Sits on a committee of the WSC.

Motion to modify section to read as follows:

DIRECTOR OF STRATEGIC PLANNING

4. Duties/job description WSO Director of Strategic Planning shall be determined by and administered by the WSBT and the CAWSO Board Chair.
5. A current job description shall be maintained on fife at the WSO,
6. Sits on a committee of the WSC.

DIRECTOR OF OPERATIONS

Page 101 of 115

4. Duties/job description WSO Director of Operations shall be determined by the CAWSO Board and administered through the Chair.
5. A current job description shall be maintained on file at the WSO.
6. Sits on a committee of the WSC.

A. Pierre Rollins – MOTION: To modify page 43, paragraph 5 of the WSM to read as follows:

The CAWSO Board shall not exceed nine ten directors. Except for the Paid Director Director of Resources & Project Development, the Director of Operations and Trustees. Qualifications to be selected as a WSO Director shall include membership on a WSO committee, or prior Area or District service committee. The CAWSO Board shall consist of the following:

Chairperson, Vice Chairperson, Secretary, Treasurer, Director(s)-At-Large, World Service Trustee, Paid Director (or equivalent) World Service Office Trustee, Director of Resources & Project Development, Paid Director of Operations

NOTE:::::::THIS IS THE MOTION

1. Pierre Rollins – Motion to add under item number 3 of DIRECTOR on page 45 of the WSM to read as follows:

Director of Resources & Project Development

1. Duties/job description of the WSO Director of Resources & Project Development shall be determined and administered by WSBT and the CAWSO Board Chair.
2. A current job description shall be maintained on file at the WSO.
3. Sits on a committee of the WSC.

PAID DIRECTOR (or equivalent) Director of Operations

1. Duties/job description of the Director of Operations shall be determined by the CAWSO Board and administered through the Chairperson.
2. A current job description shall be maintained on file at the WSO.
3. Sits on a committee of the WSC.

Motion carries unanimously.

14. Referral #5080 To add to the manual (WSM) under WSOB Directors the following: “St is suggested that WSOB Directors step down from and refrain from participation in local Area, district and regional commitments above the group level or H&l panel level. This is recommended to help the WSOB Director

Page 102 of 115

maintain a position of neutrality, thus allowing the Director to focus on the wide-ranging needs of the WSO and the needs of the CA fellowship, as a whole, in an egalitarian manner.

a. Ronald Washington – MOTION: To add to page 45 the WSM above the sentence “The WSO Trustee shall not concurrently serve as Chairperson of the CAWSO Board except on a temporary basis, not to exceed 120 days.” As a stand alone sentence, add : “It is suggested that all WSOB directors step down from, and refrain from participation as a World Service Committee Chairperson or in regional, area, and district commitments other than group level or H&l panel level.”

Second.

Steve Edwards – reads the motion. Would you like to speak to the motion? Ronald Washington – not at this moment.

Dan Sadur – friendly amendment to include after the words “in participation WS Committee”

Bryan Seid » no. Parliamentary inquiry – how would I ask that if you have a friendly amendment to our motions please do so in a Referral.

Steve Edwards – slide it in like you just did.

Willie Bailey – friendly amendment – a very important aspect was left off of this motion. Please include World Service Conference Committee Chairs.

Bobbie Harmon – yes we accept that.

Steve Edwards – any further debate.

Any objection to rereading the motion?

Motion carries unanimously.

15. Referral #4277 TOPIC: Further changes to trustee ratification process in the World Service Manual. REFERRAL: Please revise page 52 (Bylaws of Cocaine Anonymous World Services, Inc.) of the World Service Manual. SPECIAL NOTE: This item is included for informational purposes only as this is a modification to the CAWS bylaws, done and approved under California statutory corporate law. We wanted the delegates to be aware of this item and its inclusion in the next WSM. TOPIC: further changes to trustee ratification process in the World Service Manual

Page 103 of 115

Please revise page 52 (Bylaws of Cocaine Anonymous World Services, Inc.) of the World Services Manual that currently reads: All Director Trustees shall be ratified by secret ballot no less than once per year at a quarterly.

Meeting of the WSBT. Such a ratification vote can be called at any of the WSBT quarterly meetings by a simple majority vote. Trustee ratification requires a 2/3-majority vote by the WSBT. If a trustee is not ratified the WSBT shall ask for the trustee’s immediate resignation. If the trustee is not ratified and does not resign within 48 hours of such request the WSBT shall immediately vote by secret ballot on whether to remove said trustee. Trustee removal requires a 2/3-majority vote by the WSBT. If there is not a 2/3 majority in favor of removal, the trustee remains on the WSBT. In the event that any trustee shall resign, die, or be removed, the Trustee Election Committee shall elect a new trustee at the regular trustee elections at the next WS conference.

A. Please add the following language to the 1st paragraph on page 52 of the WSM regarding the trustee ratification process to read as follows:

MOTION: If the trustee is not ratified and does not resign within 48 hours of such request the WSBT shall immediately vote by secret ballot on whether to remove said trustee. IT IS SUGGESTED THAT CONSIDERATION OF THE VOTE FOR REMOVAL SHALL INCLUDE THE RIGHT TO BE PRESENT AND AN OPPORTUNITY TO BE AFFORDED TRADITIONAL RIGHTS OF APPEAL Trustee removal requires a 2/3-majority vote by the WSBT.

Bryan Seid – this requires no second. Required by California law.

Steve Edwards – How about an unanimous consent requests? It is modification of corporate bylaws.

Bryan Seid – that concludes our motions.

REFERRALS OR ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR

Referral #4352 Submitted to WSO, WSOBT, WSC on 5/8/2007 i am submitting this proposal to establish a new World Service Conference Committee, With the support of the 2007 WSC this new WSC conference committee’s main responsibility would be to handle the task of WSC approved literature language translation. It may be named “Translation Committee”.

A new Translations Committee could start this year to begin to take on the task of literature translation. WSC members from other countries or in US who speak/read/write other languages may be interested in joining such a committee. They can start translating our already approved literature and submit a budget for

Page 104 of 115

a professional proof ^editing, set translation approval procedure like the older A.A. and N A fellowships have established.

Recently, the WSC Public Information published and distributed to the fellowship an International Public Information Survey. When asked, why this one page piece is not available in other languages I was told that due to several factors (ie: there was just not enough time, not enough financial resources, nor enough available translations resources) to make it happen this time. I feel our critical Cocaine Anonymous literature translation needs cannot be accomplished in any current WSC Committee or sub-committee there of. We should not delay what is already an overdue outreach need to our brother and sister cocaine addicts through out the world.

HELD IN COMMITTEE *We think this is a valid proposal. The WSO’s translation policy was just passed and we are hoping to see this work. We will hold this in our committee to see how this policy works for our fellowship and will address this proposal throughout the year.

Referral #5173 Create a guideline with timeline on what S&B does

Time line on what S&B does/do they want a handbook? Let’s explain what we do and how we do it. Statement of purpose in manual page 31

Structure and By-laws guidelines

Statement of Purpose:

The Structure and By-Laws Committee is to formulate by-laws, guidelines and structures by which Cocaine Anonymous can operate day-to-day, at Conferences, Regions, Areas and elsewhere around the World. We execute with great diligence the task of being of maximum service to our fellowship, by introducing new verbiage into a comprehensive World Service Manual. Allowing our fellowship to grow and flourish.

Functions:

At a World Service Conference (WSC) and other necessary times during the year the Structure & By-Laws committee (S & B) are asked to investigate discrepancies in our current World Service Manual (WSM) and either challenge the request by showing a current solution in the WSM or create new verbiage to accommodate the referral, if deemed necessary or warranted.

When creating new verbiage, careful consideration is given to the solution for future practice as to not revisit the same situation in a few more years when things have changed again.

Timelines:

This section of the document is a procedural time line for what happens at the WSC and subsequent for Distribution of the updated WSM:

Referrals are received at the WSC and motions are made to add clarity and simplicity to the WSM when applicable during the S & B breakout session. After passing on the conference floor the WSC S&B secretary makes the appropriate

Page 105 of 115

changes to the WSM and sends out a 1^st draft modified copy of the WSM to the S&B group within 3 weeks (21 days) of the close of the WSC. Allowing 2 weeks (14 days) for response from the committee with changes or approval, if changes are necessary the WSC S & B secretary makes the changes within 1 week (7 days) from the due time of the last notification and sends out a revised copy allowing 2 weeks (14 days) for responses from the committee with changes or approvals.

This process is repeated until no changes are needed. If no changes are needed the WSM is considered to be a final draft copy and is sent to the appropriate Trustee for Ratification. After Ratification the draft is now considered finalized. A copy is sent to the World Service Office for distribution to the fellowship.

Keep in committee so that we may work on this throughout the year with our committee.

#5053

Please enclose Pi group rep guidelines in the CAWS PI workbook.

This was held in committee. Delivered late in the session. Not enough time to figure out where it goes or what to do with it.

REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES

Referral#4790 Protecting Individual’s Anonymity; Please consider expanding the next to last bullet on page 8 of your guidelines to illustrate how individuals’ anonymity can be broken and a couple of alternatives for protecting it. Rationale: The Internet is simultaneously a fabulous research and collaboration tool while also providing frightening levels of access to information. Frightening occurs when proper safeguards are not in place to protect information. Balancing protection and allowing collaboration is the concern of this referral. I recently Googled my email address and found a cached page from out local website with full names, phone numbers, emails etc. for the members of our state convention committee. This is not a malicious act but one of just trying to collaborate in service work. I work in an industry where security clearances are required and having my name published on a CA website is probably not too healthy. Similarly members of the medical community, legal community and others could experience significant backlash if their names were associated with CA. People seeking employment are often Googled by prospective employers just as people are Googled by the existing employers. This can affect anyone in any number of different circumstances. Even a name like John Smith is singular name when cross-referenced with his phone number or email address. Our members’ anonymity ought not need not be placed at risk to perform CA service work.

Aside from not posting any kind of personal contact information what options might exist to protect members’ identities and likewise protect CA from having a member’s identity associated with CA. The only thing I can think of to keep “bots”

Page 106 of 115

from accessing files is some sort of password protection of posted files, i am NOT suggesting a secure login to a CA related site. The file’s password could be generally known by members of the Fellowship or even posted on the site with the file. This would prevent “bots” from being able to automatically scan the file contents and cache them. Perhaps you all can offer some additional alternatives.

Referred to the Trustee Committee

REFERRALS THAT DiD NOT RESULT IN MOTIONS Referral #3136

Change the current vice chair of the world service convention committee term from one year to two years to coincide with the chairs term of two years

No action taken-The referral is requesting a change to one World Service Conference Committees. We cannof change the structure for one Conference Committee without Changing the structure for all the Conference Committees.

Referral #4199

South Central District CA-UK Area has voted to extend the term of service for its DSR post from one to two years. It was felt that this term better reflected the importance of the position and allowed for a greater continuity in the role and may facilitate a more efficient hand-over to any following DSR.

Proposal: We urge conference to look at the existing term of service for this post and recommend an increase to two years.

No action taken-The areas may decide how they wish to handle term limits for the DSR either by policy or bylaws specific to that area. Structure and Bylaws takes into consideration the needs of the entire fellowship. While this issue may be sensitive to the maker’s area it is not something that we would wish to bind the entire fellowship to at this time. We believe the existing language is still in the best interest of CA as a whole.

Referral #4286

Please “spell out” in words “Each Group is autonomous” that are clear and precise to how far an Area or District can use as an excuse when not abiding to Traditions, bylaws, Concepts, Manual (WS) or parliamentary procedure.

No action taken-this already can be found in the traditions. A group is autonomous EXCEPT when matters affect another group or CA as a whole. To determine what affects another group or CA as whole please consult with your delegates and/or trustee.

Page 107 of 115

Referral #4674 Please revise the list of WSC approved literature currently on page 58 of the WSM to correct & update titles as necessary.

Appendix List of WSC Approved Literature:

The following literature has been approved by the World Service Conference:

Books:

Hope, Faith & Courage: Stories from the Fellowship of Cocaine Anonymous

Hope, Faith & Courage Volume II: Stories and Literature from the Fellowship of Cocaine Anonymous

Pamphlets:

… And All Other Mind-Altering Substances
A Guide to the 12 Steps
A Higher Power
A New High from H&l
Being of Service
C.A. Infoline Numbers
Choosing Your Sponsor
Crack
Having Fun in Recovery
Newcomer Booklet
Reaching Out to the Deaf and Hard of Hearing
Self Test for Cocaine Addiction
The 7th Tradition
The First 30 Days
The Home Group
Tips for Staying Clean & Sober
To the Newcomer
Tools of Recovery
Unity
What is CA?

Other Materials:

C.A. Fact File
Traditions Group inventory

Guidelines and Workbooks:

Cocaine Anonymous World Service Conference Committee Guidelines
Cocaine Anonymous World Service Conference Hospitals and Institutions
Committee Guidelines and Information
Cocaine Anonymous World Service Convention Committee Guidelines
Cocaine Anonymous World Service Manual
Cocaine Anonymous World Service Public information Workbook
Financial Guidelines for Groups, Districts & Areas of Cocaine Anonymous
Information Technology Workbook and Guidelines

Page 108 of 115

Unity Guidelines/Duties

WSC Literature, Chips & Format Committee Guidelines

Do housekeeping HFC 2 will be added to the list No action taken-We cannot move list to page 12 as page 12 is a statement of policy.

Referral #4787 Trustee: Vacancy, Replacement, and Term: Please alter the following section of the 2006 CA WSM beginning on the bottom of page 40 and continuing on page 41 as follows by replacing the stricken–text with the underlined text:

VACANCY, REPLACEMENT, AND TERM

All Trustee positions shall be selected during the regular Trustee elections at the WS Conference, using the slate approved at that Conference. The term of such Trustee positions shall commence immediately following the close of the WSC at which that position is filled, and shall end at the close of the fourth successive WSC. The WSO Trustee term shall end at the close of the second successive WSC. No Regional-Trustee, Trustee at Large, Non –Addict Trusteer-er World Service-Trustee-shall-serve two–conseeutive terms; No Regional Trustee. Trustee at Large. Non-Addict Trustee, or World Service Trustee may begin service in any other position as Trustee until they have been out of rotation for a period of time not less than the full length of the term, as defined in this section, for which they most recently served. The WSO Trustee may serve two consecutive two-year terms as WSO Trustee. If the WSO Trustee serves two consecutive terms as WSO Trustee they must be out of rotation for the combined length of those two terms prior to beginning service in any other Trustee position.

Rationale: The CA WSM appears to desire a “spirit of rotation” by not allowing Trustees to serve “consecutive terms”. However it seems unclear as to what “consecutive terms” really means. For example, could a Regional Trustee complete their term and then “consecutively” serve as a World Service Trustee because that is a different “type” of Trustee position? I believe the suggested adjustments help clarify the original intent of this section of the CA WSM.

The spirit of rotation is a concept of great importance to our fellowship. The spirit of rotation means more than just giving up the title of a service position. Rotation means truly letting go of the control and the actions as well. It means allowing new GSRs, DSRs, Delegates, Committee Leaders, Officers, and Trustees to do their jobs without criticism or undue influence from those who have gone before them. It means allowing the entire service structure to operate with God leading the way by expressing Himself in our group conscience.

The benefits of rotation are very real and practical. The benefits to the individual are beyond our imagination because we know that anything God has in store for us will be better that anything we could have planned for ourselves, and when we make ourselves available for service, we have new opportunities for growth. We can’t move forward if we are still clinging to our present conditions.

Page 109 of 115

We don’t know what God has planned for us, but we’ll never find out if we are not willing to let Him guide us further down the path; this means letting go of the known and embracing the unknown.

The continued return to the same positions of service is, at times, questionable behavior. We must consider the risks associated with concentrating the direction and growth of the CA fellowship in the hands of a few individuals who continually seek the same service positions over and over. This is not to suggest that those individuals have a malicious intent in seeking to serve but there are many other ways to serve while allowing others opportunities that we may have already had.

By rotating out of a service position and truly letting go of the job, we open ourselves to an ongoing spiritual awakening. In effect we are saying to our Higher Power that we finished the job laid out for us and are ready for what He wants us to do next.

You may have seen this in 2006 as referral #4892. It is my belief that the interpretation of the spirit and intent of our WSM and other guidelines is continually evolving based upon the experiences of the individuals involved at the Conference, the experiences of the Fellowship, and God’s involvement in the process in any given year. Thus, it makes sense to believe the action resulting from the evaluation of any given subject has the potential to be different as well.

No action taken-Trust the process that is already in place, refer to Concept 4.

Referral #4788 TEC: Please consider making the TEC process fully transparent That is, describe in full the process and the “consistent” list of questions to be presented to each Trustee candidate. Rationale: I realize there is some concern that with a published list of questions the responses will be rehearsed. I prefer to believe that God is involved in the selection process and that it is of greater importance for the members of the Fellowship to have full access to and understanding of our processes. It’s difficult to trust a process that appears on the surface to have been made deliberately secretive.

No action taken– Having the information requested wouid be non–conducive to the process.

Referral#4789 Trustee Interviews: It is my understanding, and I could be wrong, but it seems that interviewees are asked not to disclose the activities that occur during the TEC process nor discuss their responses to questions asked during the process. Rationale: It is unclear to me why everything related to the selection of our Trustees appears remain somewhat secretive. Its almost as though one needs to know the secret handshake to get into the secret society. My

Page 110 of 115

understanding of CA is that we are an open book Fellowship, i would expect clandestine activities or elements within such a Fellowship.

No action taken- Having the information requested would be non-conducive to the process.

Referral #5032 Need guidelines on how to remove an Area for violating traditions and operating as an outside entity. Need procedures for disaccrediting an Area when a group of meetings within an Area hold a checking account with CA money that is undisclosed from the Area as a whole.

No action taken-CA as a whole cannot govern, please see your Trustee, Conference Charter #9 and Concept 12.

Referral# 5037 Please write guidelines regarding removal of trusted servants from his/her position. We need guidelines in place beside those for loss of sober time (getting drunk/loaded) or misappropriation of CA funds. Example: Can we remove a trusted servant from his/her position for behavior?

No action taken– Please refer to Concept 12.

Referral #5042 Can we have a clause incorporated in our bylaws that give Trustees the right or option to step into Area and/or District matters? Or can we appoint a committee (outside) or person(s) who would be granted the same right/or option? (A grievance committee/process) We need to have a remedy which gives members of Areas/Districts the right/option to request the assistance from individuals other than those leading that certain Area/District. As they are same people with same actions.

No action taken– It is already on page 21, paragraph 2 of the WSM under BOARD OF DIRECTORS, AREA ADVISORY COMMITTEES, ADVISORY BOARDS, AND/OR STEERING COMMITTEES.

Referral #5051 In light of WSC suggesting increasing sobriety times for trustees and delegates, we suggest it is appropriate for WSC to review ail the sobriety and terms of service. WS manual to reflect the changes at the bottom of the triangle.

No action taken– Our experience shows that the guidelines for the additional terms of service already reflect the needs of the fellowship.

Referral 5109

Can we adopt “When Trust is Lost…” into our WS Manual?

Page 111 of 115

No action taken at this time-it is out of our scope. The trustees are going to post this on the web, it is archived in the Newsgram.. This may want to be presented to LCF as a booklet

Referral #5116 Please clarify or give a description regarding the word “commitment” in the delegates duties and responsibilities. Which is referring to the line that “suggests” a WSD should not hold any other “commitment” Is this referring to a “termed office” or a locai/district/ area “once a year” event committee?

No action taken– Referral was not a request to update the WSM-was simply a question. Any other commitment could detract the delegate from their primary commitment.

Referral# 5123 Why do we have a structure in Cocaine Anonymous when it is only “suggested;” therefore, not holding accountability to areas/districts who do not desire to follow structure as outlined in our WS Manual?

No action taken-the manual is a guideline for everyone to use if they choose to for guidance, consult with trustee and page 3 of your WSM. Each group is autonomous EXCEPT when matters affect another group or CA as a whole.

Referral #5283 Please consider adding the “Grapevine” as an approved piece of CA literature.

No action taken-we have our own Newsgram

Referral #5358 Would Conference consider including Bill W.’s “Twelve Concepts for World Service” essays as part of the Cocaine Anonymous World Service Manual? The general feeling of the How It Works group is that we would like our trusted servants to have a good working knowledge of the Twelve Concepts. However, the Concepts can be difficult to understand and when studying then we have found it essential to read the essays along side.

No action taken– on page12 and 30 in WSM it is the advisory opinion that we can use it but it can not be considered conference approved literature without AA^Js approval.

Referrals #5409 Reduce the delegate’s term of service from 4 years to 3 years (AA I believe is 2 years)

No action taken-After much discussion our consensus of the group is that four years is needed to become effective, knowledgeable, and experienced in the procedures of the Conference.

Page 112 of 115

#4916

Description of an Area does not include any language indicating groups must meet state/local non-profit regulatory requirements such as filing corporate bylaws, with the state attorney general and meeting any annual financial review/audit reviews that may be needed to keep the area in good standing. Or it this because all states and/or countries are so different?

No action taken-it is beyond the scope of this body please check with your regional trustee.

#5207

Please consider adding a new Standing Rule regarding committee members debating their own committee motions on the conference floor. “Committee members should refrain from debating motion on the conference floor from their own committees.”

No action taken – The 4^th Concept allows for the right of participation in all cases. This is allowed to uphold the integrity of the 4^th Concept

#5249

Term of service for alt. delegate not defined.

No action taken-please see page 24 of the WSM, number 4

#5357

To add to page 43 of WSM, in order to minimize the level of uncertainty and to allow the candidates to devote their full attention to their conference duties, “TEC candidates should be notified of the result of their interview, within 24 hour of their selection or non-selection”.

Add page 42-want in writing Trustee of TEC notify within 24 hours all candidates. Define and Clarify

No action taken– This can be an unrealistic goal. Some candidates may be outside of the geographical boundaries and thus may be unavailable in such a short time frame.

NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE

Chair – Bryan Seid

Vice-Chair; Gloria Bridget

Co-Secretary: Niki Drake

Co-Secretary: Deborah Wilbert

Page 113 of 115

CLOSING COMMENTS

I would like to thank the entire 2007 S & B committee for their extraordinary efforts in generating concise verbiage for your 2008 WSM.

Respectfully Submitted: The entire Structure & Bylaws Committee Steve Edwards – Any question?

Trevor – would the committee consider downloading the manual so we are using the same one on the floor?

Bryan – no.

Mona – on your report, the part where it says referral tabled to next year. You did not list 5173.

Bryan – the referral acted as a motion on the floor. Their referral created a timeline. We are the only committee that does not have a guideline and will be worked on through the year.

Steve – the refer asked for two changes. They did one in a motion and the other half will be addressed during the year,

Roy Ricord ~ As the Chair of S&B committee, what would be your suggestion to me of something to do before l come to the microphone.

Bryan – preparation for this 5 days, it’s good to know Robert’s Rules, read the WSM, look for key points, look at certain areas in the committees. It’s too much to have an understanding before getting here.

Roy Ricord – Is it good to talk to a trustee before I come to the microphone? Bryan – any member should be able to help you.

Jason Shmidt – I’m not familiar what it would take to create a World Service Committee. Where do we stand with 4052? Request for the creation of a new World Service Conference Committee.

Bryan – my understanding is the translation committee wants to come to this body. It will be here in the future. There is a request to get a new committee in there, ft is held in committee.

Steve – so it is the intend of S&B to create a new translation committee in the future.

Bryan – that may be yes. Right now we cannot create a committee with no structure.

Jason – Seems like a Catch 22, you don’t have enough information to create it. Obviously this is important stuff and it’s stuck now. What would it take to get it unstuck?

Bryan – WSO is working on it.

Steve – we wiil resume session at 8 o’clock at which time we will here the questions for S&B and then the finance report and new business, and perhaps elect conference officers, we will see. It’s 2:10 and we will resume at 8 o’clock.

Page 114 of 115

*****END OF SESSION*****

Page 115 of 115