COCAINE ANONYMOUS WORLD SERVICES BOARD MEETING
April 16, 1987
MINUTES
ATTENDEES
Coco C., Reggie L., Jim B., Fred, Richard L., Helene H., Rusty, Mike L., Bob M., Ken B., Linda H., Ray G., Neil B.
The meeting was called to order by Coco at 7:30PM with the Serenity Prayer. Jim B. read the minutes of the Board meeting of April 9, 1987 Motion: To accept minutes; as read. Motion seconded and carried.
OLD BUSINESS
A. Coco re-introduced the New Board Members and Committee Heads. Thank you to Penny for typing and taking the minutes of the lasL. Coco also thanked Bob M. for coming down and helping us make a smooth transition.
B. Rusty – re:old Minutes – felt more definition of duties needed. Curious as to conversations with and opinions of Attorneys as per previous minutes. Suggest that a financial sheet be attached to the minutes on a monthly basis.
C. Coco – January 22, 1987 minutes-re: letter to Philadelphia re; the use of the 1-800-Cocaine hotline. Richard explained chat they were using this number on their directories. The board was advised that a letter was supposed to go out co inform them that this number could not be associated with Cocaine Anonymous per the traditions. Coco asked Jin to cheer. with Lori W. to see if this was done. Jim B from San Gabriel did state chat this was a number associated with a private organization.
D. Mike 1.. question minutes of 3-12-87 regarding selling literature to an outside entity. Was advised that order forms were sent to those entities requesting literature.
Mike also questioned whether or not the money loaned to Arizona for their convention was returned and the check had been received this date.
E. Rusty – was given all legal papers regarding the trademark and any papers relating to the corporation and will review them and report back to the board.
F. C.A. WORLD SERVICE CONVENTION – question was asked whether their was a checking account for the monies received by San Francisco along with the registrations. It was explained to the board that there is no such checking account in San Francisco due to legalities. All monies are supposed to be received at the World Service Office.
G. Discussion regarding donations to the World Service Office- Coco will represent the WSO at the L.A. GSO meeting to discuss this with the GSR’s.
H. Discussion: re: payment of $137 for neon sign from LA-CSO. It was suggested chat the WSO “own” the sign outright and loan it to the areas requesting it’s use for a function; ie: Convention.
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Old Business Cont’d
I. Coco suggested that new committee heads get together with old committee heads to discuss what is going on with their particular committee at the time of change-over.
J. Linda – Treasurer
Computer – $2453.94 – Compaq Plus 128K, 10MB, 1-360K flpy dr at Businessland Plus 20MB Hd Cd
Sets 256K Chips
Epson LQ1500 Printer
Parallel Interface
System Configuration and Testing
Printer cable
At another place, the quote was $3735 for the same system.
This system is list priced at $6115.41.
Motion: to Buy a portable computer. Motion seconded and carried.
Motion: To buy the computer as stated above. Motion seconded Discussion: Is there enough money to purchase this computer at this time? Motion to Table discussion ol: purchasing computer until financial report. Motion seconded and carried.
Linda prepared and explained the financial statements. Our fiscal year ends May 31. Expressed need to operate professionally as a business. Penalties for not filing Form 990 for 1985 and we were also penalized for last vear-$800. Forms that must be filed are:
1) Form 990-Federal
2) State
3) Registry of Charitable trust.
Linda handed out form showing profit and cost centers to show how effective management of monies can be and should be maintained.
Balance in account at this time: $6375
Deposits to be made: $3700
$10,075 balance.
Checks written to pay bills 4/16/87
Transfer funds to operating from trust account: $2000
Phone Company – $363.00
IRS 800.00
Patty B.-Salary 300.00
Patty B.-petty cash 80.00 (reimbursement)
Cash -petty cash off.100.00
Businessland 2453.94
Rent 375.00
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NEW BUSINESS
K. Reimbursement to Trustees for Conference – Still waiting for receipts from Trustees.
L. To be placed on Agenda for meeting of April 23rd. Change of projected Budget.
M. Coco suggested chat only A signatures be placed on the signature cards for the checking accounts. Those arc to be Coco, Ray, Linda and Rusty. Each check must have two signatures one being Linda’s.
Motion: To place Ray, Coco, Linda and Rusty’s nar.es on the signature card for the checking accounts and Linda’s name must be one of two signatures on the account, (Mandatory 2 signature checks)
Motion seconded and carried.
N. Rusty brought back notion for the computer.
Motion: To buy the computer as per the stats given.
Motion seconded and carried
O. Albert asked the board about purchasing Chips and Literature. Estimates that he will need approximately $900-1,000 in chips and $ in literature. He explained that he orders this amount each month-month/half.
Motion: Authorize Albert to purchase $1000 worth of Chips and Literature at this time.
Amendment to Motion: To purchase $1200 worth of chips and literature at this time.
Motion/amendment seconded and carried.
P. Mike L. suggested chat perhaps seme contract with the persons printing the chips and literature could be drawn up on the billings. Linda will check on this. Albert will also ask each company about same.
Q. Mike L-UPS (United Parcel Service) for chips and literature. L.A. Rep of ups says there is no minimum on pick-up. Postage would be $2.40 per pound.
Will meet with Ups to get further information. Mike also asked for a chips and literature inventory prior to new order being received.
R. Albert brought up the need for orders being filled for twenty questions- The Conference voted on the 23 questions. Asked if he should order the 23 questions. Was advised to send out 20 questions at this tine or send a note stating that there was none available at this time.
S. Rusty asked that service resume’s be handed in by all board members and committee persons.
T. Motion to table discussion on new employee. Motion seconded and carried.
U. Business License – Motion to table discussion – seconded and carried
V. Chips and literature – Motion to table discussion – seconded and carried.
W. Reporting dates for committee heads- Motion to table discussion-seconded and carried.
X. Ray thanked Bob M. for coming down and helping us again. He also thanked Bob C. for working with Public Information and Neil for staying with National Directory./
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Y. Trustees will send a proforma financial statement along with updated Information on the WSO function and changes involved to be sent to the delegates, this next weekend.
Motion to adjourn 9:15Pm. Motion seconded and carried…
Next meeting April 23, 1987 @ 7:30PM
Thank you for letting me be of service
Helene Heurtin.