SERVICE CONFERENCE 2009
CONVENTION COMMITTEE REPORT
INTRODUCTION AND OPENING COMMENTS
The 2009 WSC Convention Committee responded to 17 Conference referrals and split into 2 main sub-committees to focus on (1) Bidding Guidelines and (2) General Guidelines / housekeeping.
This year there were no Convention bids received. Based on Standing Rule 22 of the WSC Guidelines, the host convention area/region will be left vacant until next WSC. If no bids are received at that time, the WSC Convention planning for the year 2013 will revert to the WSOB.
Standing Rule 22: Each conference shall select a C.A. World Service (CAWS) convention host area for the CAWS convention to be held in the fourth year following such Conference. Each year a minimum of two bids for the CAWSO convention should be presented to the Conference for consideration. If two bids are not received, the Conference may approve a single bid. If a single bid is not approved, the host for CAWS convention for the proposed year will be left vacant until the next Conference. If qualified bids are not received or no host is selected at the next Conference, the CAWS convention for that year will be turned over to the World Service Office and World Service Office Board to plan and execute.
Rob Wellhauser asked the 2010 World Convention Committee to come up and talk about what is happening with Milwaukee.
Tony Drake: Pancake Around the World. Great Event. Have flyers for you. Cheap packages. Got boat cruise lined up. Tell the folks back home what a great convention this is going to be and we look forward to seeing you guys!
| Terry Marsden | Jeanne Williams | |
| Joy Lawrence | Mike Thomas | |
| Gary Parker | Calvin Walker | |
| Joseph Newsome | Peter DeRaffaele | |
| David Santos | Shawn Bacoccini | |
| Shannon Seebeck | Rick Antolovich | |
| Rob Wellhauser | Chair | |
| Ted Carpenter | Vice Chair | |
| Kathy Jo Rangno | Co-Secretary | |
| Michael Higgins | Co-Secretary | |
| Kim Sherwan | Trustee | |
| Teresa Neighbors | WSOB |
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| Yvette Holman | WSOB |
COMMITTEE WORK THAT RESULTED IN MOTIONS
Peter DeRaffaele: Motion – to insert new bullet for Marathon Chair person, page 15 :
<Responsible for the purchase of “I Shared” buttons and/or chips for all marathon meetings.>
Kevin Murphy: speak to motion?
Peter DeRaffaele: not at this time.
Bill Burmeier: you are talking about Convention Committee Guidelines, correct?
Kevin Murphy: Motion carries unanimously.
Michael Thomas: Motion – to insert new language to the Speaker Chairperson duties pages 15/16:
- Responsibility for proposing no less than 2 (two) speakers for each slot to be filled.
- Final selection of the speakers for each lot filled will be chosen by group conscience by the host Area/Region Program Committee and submitted to the general committee for approval at least 9 (nine) months prior to convention.
- <Submit speaker selection to WSOB for financial approval for approval 8-months prior to convention.> Second.
Kevin Murphy: speak to motion?
Michael Thomas: not at this time.
Mona Ibrahim: Friendly amendment – take the words “for approval” out of the inserted language.
Michael Thomas: No.
Trevor Scheible: Why the committee chose the WSOB?
Michael Thomas: Because it is the World Service Convention.
Alan Shields: Speak against the motion. The reason is that this is a World Convention and is held in an Area and I feel the Area should have the authority to submit the speakers to the WSO for approval.
Russell Sedman: speak in favor of motion. I understand that we are striving to set down guidelines and traditionally we are encourage to do this anyway.
Cynthia Cronkhite: are you simply memorializing the process as it is currently being handled?
Michael Thomas: yes
Brian Tenenbaum: speak in favor of motion. Even this is held in an Area, this a World convention.
Gloria Bridget: I speak against the motion. I am in agreement that Area/Region host the convention and the World trusts the Area/Region to host it. The people appointed to the Speaker Chair and their committee and they are going to go through the whole process. While WSO is governing the finances, they should give the Host Area the privilege of choosing the speakers.
Mona Ibrahim: speaks against the motion. The “final” selection will be chose by group conscience and the group conscience has to be approved. It is a contradiction.
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Randy Groen: speaks against the motion. The idea that we are asking for final approval to be from WSOB and all the CDs would have to be sent to the WSO. If we believe that the WSOB has some criteria to be selected, then the Committee puts together the criteria. To go through the criteria and then get all that work done and then not have it followed through.
Kenny Williams – We have guidelines set in place and it has been working. For Host City to go through the process of selecting the speakers, after selection, after that point, the WSOB is the oversight committee of what they have selected?
Rob Wellhauser: We have been working on guidelines over the years and this has already been being done. This about cost of the selected choices. They aren’t blessing the individual speakers but being financially prudent and it is our responsible as the Host City to do the same.
Rob Wellhauser: yes.
Alan Shields: I’m confused. Final to me means final. I heard one person say that the speaker selection has been going to the WSO for approval or not? If not approved, do you start the whole process over?
Kevin Murphy: I think you are misreading that first section. The final choice of those 2 speakers is the Host City’s choice. They have the final selection for the set of speakers for this slot – 2 or 3 for each.
Alan Shields: Has it been or not been going to the WSOB already?
Rob Wellhauser: They have been going to the Office.
Earl Henderson: there seems to be confusion. The Host City speaker/workshop committee makes the selection of the speakers. They send their selection to the WSOB, not for approval of speaking ability, no judgment call whatsoever, but for financial approval. They may pick too many speakers from far away and put them over budget.
Terry Marsden: Friendly amendment to motion: Submit speaker selection to WSOB for financial approval.
Kevin Murphy: so the committee accepts its own friendly amendment.
Kellie Federici: Friendly amendment: submit travel list.
Rob Wellhauser: No
Susan Bredau: Friendly amendment – add “budget” after “speakers”
Rob Wellhauser: No
Cynthia Cronkhite: Friendly amendment – “submit proposed speaker budget to WSOB…”
Rob Wellhauser: We already have a budget for speakers. We accepted the other language, we are submitting to the people who have the ability to execute contract with the speakers.
Gloria Bridget: I question this because I had the privilege of speaking at 2 World Conventions. I never forget calling the Office a couple of months later and I was told that they didn’t know if I was the speaker or not, because no one told them that I was. Speaking against the motion.
Keith Frater: Call to question. Second.
Kevin Murphy: No debate. Motion passes with minor opposition with 2/3 votes required.
Motion carries with noted opposition with substantial unanimity.
Kellie Federici: 5th Concept Statement – I feel really strongly that this is not worded well and could be misconstrued in the future. Perhaps down the road, it will then become that the WSOB will be approving the speakers. I don’t believe it is worded clearly. We need to be much clearer and go forward with clear and concise direction.
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Motion – Insert new bullet on page 36 at the end of Bidding Guidelines that reads :
<All areas/regions submitting bids to host the CAWS Convention should also put forth a slate of at least three (3) nominations, with a minimum of two (2), for the Convention Chairperson position. This list of candidates should be ratified by the area/region submitting the bid.>
Kevin Murphy: Would you like to speak to your motion?
David Santos: Not at this time.
Russell Sedman: I speak against the motion because I see why you are trying to do it, but the process is clear as you have it now. Not bring the slate in. Might take the focus off the bid by the quality of the slate.
Donavan Block: Is it minimum 2 or 3?
Rob Wellhauser: The idea is when you submit a bid SR 14, we’re asking that host city, the chairs are working on the bid or in the process and if you’re sick enough, you will put a resume in. We want to expedite that process. When we award a city w/in 30 days there’s a chair in place creating enthusiasm. We are making the process go faster and we are helping this process.
Ian Young: I have to speak against this motion. If I speak as outreach chair CAUK 2012 this motion is great, we have the bid. We as an Area struggled to ratify more than one chairperson. We were supportive of one person and couldn’t ratify anyone else. The reason why I’m voting against the motion it was our first bid. Scottland was to come without experience, they would have similar experiences. To get together multiple candidates could be difficult.
Mike Seden: I speak for the motion. It’s difficult to get three people to commit to doing it. It would move the convention forward.
Kevin Murphy: Any other debate? Seeing none prepare yourselves to vote. The motion passes.
Benjamin Lackey: Count the vote.
Kevin Murphy: I need two counters.
The motion passes 71 – 46.
Kevin Murphy: We have 10 minutes left in tonight’s business. Would the committee suspend at this point?
Rob Wellhauser: We will suspend at this point.
Kevin Murphy: Kurt Lynn will bring a motion to amend a previous motion IT committee workbook. This is not to preclude the yahoo groups for conference committee work and continues on.
Cynthia Cronkhite: Parlimentary inquiry. Can I move to suspend the rules to start later in the morning?
Kevin Murphy: Yes. Motion Carries.
Cynthia Cronkhite: Motion to start at 9:00 a.m. tomorrow instead of 8:00.
Kevin Murphy: Motion carries. We are adjourned at 11:54.
BREAK
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