Sep 1, 2009 – Day 1, Daily Summary – WSBT Opening Report – Documents Archive for Cocaine Anonymous

OPENING REPORT

C.A. WORLD SERVICE CONFERENCE 2009

WORLD SERVICE BOARD OF TRUSTEES REPORT

INTRODUCTION AND OPENING COMMENTS:

Hayward Hunt – WST/WSBT Chair

We would like to thank the Fellowship for allowing us to be of service. I would like to thank the members of the Board for an outstanding job. We have had our share of challenges this year, but in the spirit of unity, love and hard work, we persevered.

Our Quarterlies and Conference Calls have become more manageable directly attributed to maintaining a very high volume of emails and online work. We are working at a very high pace, with all the procedures implemented by previous boards over the past several years, and that we continue to refine and improve upon. We are spending less time in the boardroom, giving us what was strived for from the beginning; spending more time with the Fellowship. This was noticed by our service work at the recent successful 2009 CAWS Convention in Denver.

With this latter goal in mind, the Trustee Election Committee has already conducted all of the candidate interviews so we can begin voting when the TEC reconvenes Wednesday evening. This year, the TEC is charged with filling one vacancy on our Board. Hayward Hunt, World Service Trustee and WSBT Chair will be rotating out at the end of this Conference.

Additionally, we wish to report, in accordance with the past ratification process of the World Service Office Board, the WSBT ratified all members.

After carefully and responsibly reviewing the financial status of our fellowship, difficult decisions need to be made and the group conscience of our fellowship must be held paramount as well. Two years ago, this conference voted to approve a dual Director structure for the World Service Office. This structure provided for a Director of Operations and a Director of Resource & Project Development to co-exist in the World Service Office with specific tasks and duties. In the past two years, the finances of our fellowship have not allowed for some of the potential of that structure to be realized.

The WSBT does not intend to discard those wishes of the conference floor, but our current financial status cannot fund the directions that would be part of the DRPD or the dual Director structure itself. It is imperative to make prudent decisions based on the financial status of our fellowship and a motion was

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passed by the WSBT to suspend the position of the DRPD at this time. An exit plan has been agreed upon by the current WSOB chair, “incoming” WSOB chair, and WSBT regarding the status of the transition of the current employee in this position.

It has been our great honor to serve the Fellowship. We are forever guided by God in thought and action.

WSBT INTRODUCTIONS:

Richard Schafer, Trustee at Large
Robert Lyle, Atlantic North Regional Trustee
Joy Hutcheson, Pacific South Regional Trustee
Randy Groen, Southwest Regional Trustee
Willie Bailey, World Service Office Trustee
Nicholas Lynn, European Regional Trustee
Trevor Scheible, Pacific North Regional Trustee
Kimberly Sherwan, Midwest Regional Trustee and WSBT Secretary
Lawrence Matlock Atlantic South Regional Trustee and WSBT Vice Chair
Hayward Hunt, World Service Trustee and WSBT Chair

REFERRALS THAT WERE WORKED UPON DURING THE YEAR:

WSBT “In Conference” referrals

Referral #5632

Self Test for Addiction

Members have expressed concern regarding the cocaine specific nature of the ‘Self Test for Addiction’ questionnaire on the CAUK website. In line with being a non-drug specific fellowship we would like to remove the word ‘Cocaine’ and substitute with the word ‘Drug or Drugs’. Please see below for the questions concerned…

Are we able to make such changes at a local level and simply remove the ‘Approved Literature’ statement?

Self Test For Addiction Questions

Do you ever use more cocaine than you planned?
Has the use of cocaine interfered with your job?
Is your cocaine use causing conflict with your spouse or family?
Do you feel depressed, guilty, or remorseful after you use cocaine?
Do you use whatever cocaine you have almost continuously until the supply is exhausted?
Have you ever experienced sinus problems or nosebleeds due to cocaine use?

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Do you ever wish that you had never taken that first line, hit, or injection of cocaine?
Have you experienced chest pains or rapid or irregular heartbeats when using cocaine?
Do you have an obsession to get cocaine when you don’t have it?
Are you experiencing financial difficulties due to your cocaine use?
Do you experience an anticipation high just knowing you are about to use cocaine?
After using cocaine, do you have difficulty sleeping without taking a drink or another drug?
Are you absorbed with the thought of getting loaded even while interacting with a friend or loved one?
Have you begun to use drugs or drink alone?
Do you ever have feelings that people are talking about you or watching you?
Do you use larger doses of drugs or alcohol to get the same high you once experienced?
Have you tried to quit or cut down on your cocaine use only to find that you couldn’t?
Have any of your friends or family suggested that you may have a problem?
Have you ever lied to or misled those around you about how much or how often you use?
Do you use drugs in your car, at work, in the bathroom, on airplanes or other public places?
Do you spend time with people or in places you otherwise would not be around but for the availability of drugs?
Have you ever stolen drugs or money from friends or family?

Response:

Thank you for your inquiry to the WSBT.

As we move forward, as individuals, and as a fellowship, we are faced with many challenges. One of the big ones of late, is language in our readings. With the broad scope of substances in the world today, many feel that the use of any wording which specifically defines our using to be out of touch. There is a call to be more inclusive, and not mention any specific drug by name. We, as members of the WSBT, hear these calls.

The language used in all our literature, however, is something that represents the fellowship as a whole. There is a process in place to write, edit, and publish all Cocaine Anonymous literature. The LCF Committee works very hard throughout the year to serve the needs of the fellowship. They are the ones tasked to carry out all of our literature needs. Many hours go into creating even the shortest piece of literature.

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That being said, one of the challenges is to keep the language in our publications current. Over the past few years, the LCF Committee has had many referrals dealing with language in our work. They continue to redraft conference approved pieces to bring them into line with our current fellowship. This to is a process. Once a piece is rewritten, they must submit it to the World service Conference for approval before publication. The fellowship as a whole must approve it before it becomes available.

The answer to the question raised regarding changing literature can be directly found in the World Service Manual. Our second concept “The C.A. Groups delegate to the World Service Conference the complete authority for the active maintenance of our world services and thereby make the Conference — excepting for any change in the Twelve Traditions — the actual voice and the effective conscience for our whole Fellowship.” tells us that our fellowships direction is taken from the conference. All important decisions are discussed, and voted on during that time. As members, we must be mindful that decisions reached at the conference are the voice of our entire fellowship. We should do our utmost to support those decisions, and the work that it creates. Our First Tradition: “Our common welfare should come first; personal recovery depends upon C.A. unity.” reminds us of our need to always place unity first. The CA message needs to be spread, but we all must carry the same message. It would not be appropriate for any entity to change any literature, in any way, regardless of removing the conference approved statement or not. Any change to our CA copyrighted literature affects the unity of our fellowship worldwide. Any individual or group, is, however, encouraged to submit a referral to the LCF Committee with suggestions on possible improvements to any piece of literature. Your local Area delegates, or your Regional Trustee, can help in this process.

Referral #5778

To suggest to the WSBT that it acknowledge communications from non-Delegates or non-Area Chairs to ensure that the senders can confirm that the communication was received and what disposition has been taken.

Response:

Online *Motion to incorporate the final paragraph into this document, and submit as response. Randy/Joy second/ motion passed.

Guidelines for Email questions/concerns from the fellowship

-The WSBT Secretary would receive the question/concern and send the initial standard response and post it to our board’s yahoo group. The matter would be labeled Inquiry re ____________ from ___________received ____________.

-The WSBT Secretary would also calendar the event on the yahoo group calendar for a thirty day reminder and if the matter was resolved, there would be

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no re-calendar, if more time was needed an additional thirty day reminder would be set each thirty days until the matter was completed.

-If there was some reference to a region in the inquiry that lead would be assigned automatically, to the applicable regional trustee. If not, the lead would be assigned on a rotational basis among the entire board, with the WSBT Secretary keeping track of the rotation. Even if a regional trustee was assigned an inquiry, that would not change the rotational assignment order.

-The WSBT Chair shall add each new item of correspondence to the online agenda as it is received, making note of the assigned trustee.

-Responding to correspondence in a timely manner is a priority. Therefore, all outstanding items of correspondence which have not yet been resolved online shall be transferred to the agendas for conference calls and quarterly meetings as appropriate.

-The WSBT Secretary is responsible for creating and maintaining a matrix of all inquiries including the matter, date of receipt, date response is due, who has the lead, whether an extension of response time is needed and date of actual response. This matrix shall be updated as needed (at least monthly) and posted to the yahoo group.

-Recognition of hard copy mail and verbal/phone communication applies to this guideline as well. Hard copy mail requesting a WSBT response should be sent/relayed to the WSBT and directly inserted in the same response and tracking procedure as above. The WSBT would request that any verbal/phone communications with the WSBT requesting a WSBT response be reproduced in writing, either mail or email, as to avoid any misinterpretation of the issue – and also be directly inserted in the same response and tracking procedure above.

Referral #5788

To clarify the use of CA trademarks on Group websites and the authorization process licensing their use.

Response:

The World Service Board of Trustees (WSBT) has received your referral# 5788 and thanks you for bringing this matter to our attention.

Cocaine Anonymous has the following trademarks protected in the USA, Canada and European Union.

“We’re Here and We’re Free”

Cocaine Anonymous name

CA logo Hope, Faith and Courage

C.A. (USA and Canada only)

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If a C.A. group wishes to use any of the above C.A. trademarks on the C.A. group’s website, The Service Committee for the Area (or District) must have approved the site, and the Cocaine Anonymous World Service Office (CAWSO) must be contacted by an elected officer of the Area (or District) where the group resides with a statement to this effect.

If a C.A. group chooses to be stand alone meaning not attached to the Area (or District) where the group resides then the Cocaine Anonymous World Service Office (CAWSO) must be contacted by an elected officer of the group with a statement to this effect.

In either of the cases above that request is forward to the CAWSO Web servant, Regional Trustee, Area/District Service Committee and World Service Conference Information Technology (IT) Committee to verify that the site is in compliance with the Information Technology (IT) Committee Workbook and Guidelines, these guidelines are available for review on the service section of www.ca.org.

Referral #5789

To clarify or describe the procedure for enforcement or protection of CA trademarks.

Response:

The World Service Board of Trustees (WSBT) has received your referral# 5789 and thanks you for bringing this matter to our attention.

Cocaine Anonymous has the following trademarks protected in the USA, Canada and European Union.

“We’re Here and We’re Free”

Cocaine Anonymous name

CA logo Hope, Faith and Courage

C.A. (USA and Canada only)

The World Service Trustee on a quarterly basis receives a Trademark Portfolio status report through the World Service Office from an outside legal firm researched by their international associates. This report is forward to the WSBT legal subcommittee for review.

If it comes to CAWS attention either through this report or some CA member’s correspondence that an entity either CA or Non-CA is in violation of our trademark agreement a notice is sent to the violator to stop using the service mark(s) without CAWS approval. After a 30 day period of time if the violation continues another notice is sent with intent of legal action. Usually the violation

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stops but, if it doesn’t stop then the legal firm is requested to take action to correct violation.

Referral #5794 & 5821

Change the name of Cocaine Anonymous (CA) to Cocaine and All Other Mind Altering Substances, but still use the letters CA. To be known as Cocaine and all other mind altering substances (CA).

Response:

Thank you for your referrals regarding your thoughts on changing the name of Cocaine Anonymous.

Referral 5794 & 5821: Change the name of Cocaine Anonymous (CA) to Cocaine and All Other Mind Altering Substances, but still use the letters C.A. To be known as Cocaine and all mind altering substance (CA).

First and foremost at this time the WSBT is not considering the changing of our fellowships name. It would be a monumental task. It is important that we understand the procedures that it would take to change the name; it would take the written permission of three quarters of all the groups in Cocaine Anonymous. There are trademark issues, and incorporation laws as well to take into consideration. Not to mention that we currently have thousands of our publication: “Hope, Faith and Courage: Stories from the Fellowship of Cocaine Anonymous”

circulating the World. This would not only be a monumental task, but a rather costly one as well.

We trust that currently Cocaine Anonymous is already expressing a singleness of purpose not a singleness of substance through the wording of our First Step, “We admitted we were powerless over cocaine and all mind-altering substances – that our lives had become unmanageable”, as well as our Third Tradition, “The only requirement for C.A. membership is a desire to stop using cocaine and all other mind-altering substances”. The Conference also has approved a pamphlet entitled “And All Mind Altering Substances” which states the following…

“SO WHAT DOES “AND ALL OTHER MIND-ALTERING SUBSTANCES” MEAN?

It means that it is the collective experience of the members of Cocaine Anonymous that addiction is a problem not limited to any one substance. It means that C.A.’s Twelve Steps are not drug-specific, and that Cocaine Anonymous is not a drug-specific fellowship. It means that it doesn’t matter to us if you drank or what type of drugs you used; if you have a desire to stop, you are welcome here”!

We understand the need to be inclusive and have heard many concerns about the name, but eventually, overtime, we come to understand it is not the drug or drink that is our real problem; it is the disease of addiction and alcoholism. We will continue to look at additional ways to attract the addict who still suffers

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without changing the name that it has had for 26 years. We will continue to share the program of recovery through the process of working the Twelve Steps. It is our belief that the name “Cocaine Anonymous” has brought inclusive values to its fellowship and members and will continue to strive for single of purpose not substance.

Maybe it can be summed up like this:

“Cocaine Anonymous is a fellowship of men and women who share their experience, strength and hope with each other that they may solve their common problem, and help others recover from their addiction”.

WSBT Post Conference Referrals

Referral # 5784

Are collections other than the 7^th tradition themselves within the scope of the traditions? If so, what are the limits on such other contributions and purposes? The World Service Board of Trustees (WSBT) has received your referral# 5784 and thanks you for bringing this matter to our attention.

Response:

The collections of funds, goods and services other than 7^th Tradition funds to include:

H&I Can

Contribution program

Donations of funds, goods and services to CA from members Auction funds from items sold at the CAWS Convention

All of the above collections fall within the scope of the 7^th Tradition. The fact of being self-supporting is the spirit of this Tradition and places C.A. in the position to be useful and continue the primary purpose of carrying the message of recovery to the still sick and suffering addicts.

H&I Can – no limits on collections.

Contribution program – $5000.00 limit annually per individual member, no limits on collections from Groups, Districts or Areas.

Donations of funds, goods and services to CA from members – $5000.00 limit applies here.

Auction funds from items sold at Convention and other fundraising events – no limit on fundraising.

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If every group, district and area in the entire fellowship would adhere to the 7^th Tradition and the World Service Conference Committee Financial guidelines for Groups, Districts and Areas by forwarding all excess funds beyond their true prudent reserve the above collections would not have to be made.

Referral # 5771 – Referred from S&B committee

I ask that third legacy voting procedure is adopted by TEC.

Response:

Thank you for your referral to the WSBT.

The Trustee Election procedure never fails to bring about a healthy debate. As a board, we deal with this process on a regular basis, and have, as recently as the 2008 World Service conference, brought forth motions to help improve the way it all works.

*Motion to amend #2 of the Trustee Election Process, found on page 43 of the 2008 World Service Manual:

2) All voting will be done by secret ballot. TEC members have the choice of either voting for one candidate or voting for none of the candidates. Abstentions are counted as votes for none of the candidates will not be considered a vote, and the election will be affirmed by two thirds of the voting members.

*Motion to amend #9 of Trustee Election Process, found on page 43 of the 2008

World Service Manual:

9) FOURTH BALLOT: If no candidate receives 2/3 vote on the first three (3) ballots, the top vote receiving candidate is put up for 2/3 ratification vote. For ratification purposes, TEC members have the choice of either voting “yes” or “no”; abstentions are counted as “no” votes will not be considered a vote . If that candidate receives the required 2/3 vote of voting members, then that person is the elected Trustee. If not, the same procedure will take place with the 2nd top vote-receiving candidate.

In the both motions, we address the problem of those choosing to abstain: this action will not be considered a vote. In essence, if there are 18 voting members on the TEC, but only 12 actually cast a vote (non-abstentions), then the candidate will only need 8 of the 12 votes to be elected trustee.

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Trustee is not elected, and collectively feels that with this new verbiage no Region shall go without a trusted servant to assist members with anything that affects C.A. as a whole either internally of externally. We are concerned with all things that may endanger the existence of our Fellowship or limit our growth. Thus addressing the voting method, which continues to evolve, will hopefully insure growth and consistency of the fellowship.

Additionally, The Board considered that we are guided Concept 10, “Every service responsibility should be matched by an equal service authority — the scope of such authority to be always well defined whether by tradition, by resolution, by specific job description or by appropriate charters and bylaws”, which gives us a further understanding of the process and how the importance of how we elect our leaders with those who have been entrusted with that service responsibility. Those members of the fellowship that serve to the TEC are elected by their Areas, and or Regions. They represent their fellowship and are aware of the great task at hand. With the presents of a higher power, those on the TEC are guided to humbly consider the best interest of C.A., and those it will serve. The Trustees that are seated on the TEC also embrace the spiritual essence of the experience. The most transparent element of the experience is that a higher power is acting on behalf of C.A. Electing trusted servants to positions of service should not be taken lightly, and should be done with much thought and respect.

The Election process will continue to be worked on in years to come, however, we as a board feel that the present guidelines for the TEC work. Guided by a loving god, we, as a fellowship, will always continue to grow.

Referral # 5858

This is a 2-part referral – (1) that Cocaine Anonymous adopt AA’s Third Legacy policy of when in case of a tied vote regarding voting someone into a service position (i.e.…Trustee) that the 2 names are put into a hat to ensure we have someone to fill that position and (2) that the voting process regarding the voting in of Trustees is done with anyone who wants to be present to witness this process, making it totally transparent and not behind closed doors.

Response:

Thank you very much for your referral regarding the process of electing members to service positions. We appreciate your thoughtful input.

Referral #5858 – Refer to WSBT

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someone to fill that position and (2) that the voting process regarding the voting in of Trustees is done with anyone who wants to be present to witness this process, making it totally transparent and not behind closed doors.

The World Service Board of Trustees recently addressed similar concerns/questions at the Trustee Quarterly meeting this past August. Our meaningful, reflective, and constructive debate regarding this topic resulted in two motions that we put forth to the members attending the World Service Conference also in August. Both motions passed.

*Motion to amend #2 of the Trustee Election Process, found on page 43 of the 2008 World Service Manual:

*Motion to amend #9 of Trustee Election Process, found on page 43 of the 2008

World Service Manual:

In the both motions, we address that those choosing to abstain will not be considered a vote. In essence, if there are 18 voting members on the TEC, but only 12 actually cast a vote (non-abstentions), then the candidate will only need 8 of the 12votes to be elected trustee.

During our crafting of the motions, the WSBT firmly took into consideration Concept 9, which addresses these concerns… “Good service leaders, together with sound and appropriate methods of choosing them are at tall levels indispensable for our future functioning and safety” Therefore, trust the process and the consciousness of the group, which is God’s will. The Board also took into consideration and equally understands the members concerns if a Regional Trustee is not elected, and collectively feels that with this new verbiage no Region shall go without a trusted servant to assist members with anything that affects C.A. as a whole either internally of externally. We are concerned with all things that may endanger the existence of our Fellowship or limit our growth. Thus addressing the voting method, which continues to evolve, will hopefully insure growth and consistency of the fellowship.

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Additionally, the Board considered that we are guided Concept 10, “Every service responsibility should be matched by an equal service authority — the scope of such authority to be always well defined whether by tradition, by resolution, by specific job description or by appropriate charters and bylaws”, which gives us a further understanding of the process and how the importance of how we elect our leaders with those who have been entrusted with that service responsibility. Those members of the fellowship that serve to the TEC are elected by their Areas, and or Regions. They represent their fellowship and are aware of the great task at hand. With the presents of a higher power, those on the TEC are guided to humbly consider the best interest of C.A., and those it will serve. The Trustees that are seated on the TEC also embrace the spiritual essence of the experience. The most transparent element of the experience is that a higher power is acting on behalf of C.A. Electing trusted servants to positions of service should not be taken lightly, and should be done with much thought and respect.

Overall this is the suggested thought process of all service ship. All of us that are actively working Step 12, “Having had a spiritual awakening as the result of these steps, we tried to carry this message to addicts, and to practice these principles in all our affairs” should trust the process, and always place principles before personalities.

Referral #5817

Our Area bylaws conflict with 12 Concepts & 12 Traditions. How can we as an Area conduct our business without violating 12 Concepts & 12 Traditions if our Area service Board does not want to recognize this problem and continuously state that our bylaws supersede the Concepts & Traditions? Some of us understand that any Area bylaws should be formed under Concepts & Traditions and bylaws. Should not conflict with such. Our ASB goes against this.

Response:

The World Service Board of Trustees appreciates and understands bringing concerns regarding a situation involving the 12 Concepts, 12 Traditions and an Area’s approach at handling their business. We can have the Regional Trustee contact this Area, and assist with educating them regarding the conflict, and further, help them to resolve the situation with an informed group conscience.

It is our understanding that the Area Bylaws are being restructured to have no conflict with the 12 Concepts and/or 12 Tradition.

Referral # 5796 – Referred from LCF committee to WSBT With AA approval add the first 164 pages of Big Book to HFC II

Response:

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Thank you for your referral. Your request certainly raises many issues, and although the WSBT can see the simplicity of the referral in regards to the “logistics” of adding our basic tool to the CA “Storybook”, the WSBT is not in favor of such action.

The primary reason first and foremost is that the “Big Book” belongs to Alcoholics Anonymous. Requesting them to change their “copy written” material would surely be an expense that neither fellowship wishes to pursue. Also, Tradition 6 states that “A C.A. group ought never endorse, finance or lend the C.A. name to any related facility or outside enterprise, lest problems of money, property, or prestige divert us form our primary purpose.” Such an endeavor would surely be affiliation with AA. Next, it is highly unlikely that AA would grant such permission as their book is their primary means of raising money to help the “alcoholic” that still suffers. We developed and published the CA Storybooks to accompany our basic tool not to replace it.

AT CONFERENCE REPORTS BY INDIVIDUAL TRUSTEES:

Richard Schafer, Trustee at Large:

As one of your one four new trustees it has been a great year. I am truly honored to serve the fellowship of Cocaine Anonymous that I have grown up in as your Trustee at Large. My fellow board members have been helpful in this first year by providing information on the process and procedures of conducting the business of CA throughout the year.

Starting out with our first conference call and trustee orientation, participating in our quarterlies, conference calls and the daily communications online has me grateful to my senior board members and past board members for all the work done throughout my years in this fellowship to process the business of Cocaine Anonymous for our fellowship, I am truly humbled to participate in serving our fellowship.

This past year I was honored to live in the area hosting our 2009 World Convention in Colorado and participate with an incredible convention committee and the World Service Office, supporting the Southwest regional trustee Randy Groen by representing your board of trustees at the committee meetings.

I am assigned to serve our Information Technology committee and having been on that committee previous years; I was pleased to be able to serve in an area of passion for myself and a great area of growth and communication for CA. We communicate electronically and met at the 2009 convention in Colorado.

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As Trustee at Large, I have the assignment of chairing our Long Term Planning committee. We met at the 2009 World convention in Colorado with a review of past ideas and goals while having great discussions for this committee to consider.

This year I attended the National Association of Drug Court Professionals in June held in Anaheim, California along with Miss Patty Flanagan and Susan Danhauser from our World Service Office. Hayward Hunt our WSBT chair, Tom Phalen or treasurer and former trustee Carl Warlick were all participants to provide a great representation and wealth of information for this event. This is where Cocaine Anonymous has public representation to the professionals of society where the courts and other professionals can be introduced to our twelve-step program as an option for their clients. This was a great experience to discuss with these professionals our fellowship and availability as an avenue of assistance.

Our World Service office communicates via email with me and our European Regional Trustee Nicolas Lynn on requests for starter kits in new areas around the world having us know that the hand Cocaine Anonymous is reaching out throughout our world.

I would like to thank our World Service Board of Trustees chair Hayward Hunt for his years of service, hand on and hands off guidance of our board, with true sincerity to serve Cocaine Anonymous.

Robert Lyle, Atlantic North Regional Trustee:

Once again I am thankful to the Fellowship of Cocaine Anonymous for allowing me to the opportunity to be of service as the Atlantic North Regional Trustee. And I am grateful to my higher power for giving me this gift of recovery through the 12 step recovery process. I also extend thanks to all those who are providing service to their fellow addicts, especially those here in the Atlantic North Region. This year has flew by it just seems like yesterday that Earl H called and informed me that I was selected to be of service. It is a very humbling to receive the trust and support of the Fellowship in this area of service. It has been a very busy year as a member of the WSBT. I have participated in all quarterly meetings, conference calls, online business of the WSBT, as well as the board to board meetings with the WSOB. I have also assisted with the numerous responses to questions from the fellowship to the WSBT. This past year I have served on the Conference Public Information Committee as well as the Conference Hospitals and Institutions Committee. I must admit I was more active with PI than H&I but I followed all the H&I online business.

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During the past year I attended the New York area Convention/Regional Assembly in Oct. I also attended Area functions in PA/NJ/DE Area, RI Area, and Ma Area. I also spoke at meetings in Philadelphia as well as Cambridge MA. I also visited numerous meetings in the ANR and am planning on visiting more Areas in the coming year.

I have been serving on the following subcommittees of the WSBT:

Long Term Planning Committee

Trustee Outreach Committee

Trustee Election Committee

Trustee Orientation Committee

Again, it is a privilege and an honor to be of service to this Fellowship that saved my life. Thank you for allowing me to serve in this capacity.

Joy Hutcheson, Pacific South Regional Trustee:

Overview

Well, I am coming to the end of my first year as a trustee. It has been very fulfilling. This past year has been filled with a lot of work for all of us, because we were faced with many challenges. Things started with an orientation for us new Trustees in September, which was given by our Vice Chair Lawrence. I participated in the conference call in October followed by my first quarterly meeting in November. I felt like a deer in headlights, not knowing exactly how much work the Trustees do every quarter. I got right involved in looking at CAWSO’s Financial Statements and answering questions from the fellowship. I started working on Accounting Policy’s for the office with the help of Willie the WSOT and hitting the Area meetings in my Region. I didn’t make it to all of them, as some issues in my Region came up that needed top priority. I assisted a District in how to operate and communicate with their members. I also assisted with a petition for a District to move Area’s. My Region submitted resumes for the Trustee Slate and for the Director of Operations position.

The biggest reward I got this year was seeing all the new meetings pop up within my Region, especially the 6 new meeting in Hawaii. I am hoping to go visit them and get them back here to the conference to be represented.

I want to thank my Trustee Buddy Kim for all her help and listening to me asks a million questions on how to handle different situations.

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WSBT Activities

Committee Activities

WSC committee is: Finance

WSBT subcommittees are: Long Term Planning, Trustee Election Committee (TEC), Conference and Finance.

I would like to thank both the WSBT and WSOB for their support and the entire fellowship of Cocaine Anonymous for allowing me to serve at this level.

I continue to contribute monthly to the CA Contribution Program and support C.A.’s primary purpose of carrying the message to the addicts and alcoholics that still suffers.

Randy Groen, Southwest Regional Trustee:

WSBT Service/activities/committees/duties

Southwest Regional Trustee
- Participated on all Trustee conference calls
- Participated on all online email correspondence/Yahoo group o Participate on the Southwest Regional online email correspondence/Yahoo group
- Address any correspondence regarding the region that is received by the World Service Office.
- Respond to emails and phone messages.
- Assist the board in responses to the fellowship
- Attended the SWRegional Convention/Assembly (October 08)
- 2008 – 2009 Area visits
  - Oklahoma Area Convention
  - Arizona Area Convention
  - Texas Area Convention
- Participated at all Quarterly meetings, and on Conference calls.
- Attend the CAWS 2009 Convention in Denver
WSBT Sub-Committees:
- Finance
- Orientation

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Long Term Planning
Chair the Trustee Outreach Committee
WSC Committee responsibilities:
- Convention Committee

CA World Service Convention 2009
- Serve on the Steering Committee
- Serve on the Spending Committee
- Participate on email correspondence/Yahoo group
CA World Service Convention 2011
- Serve on the Steering Committee
- Serve on the Spending Committee
- Participate on email correspondence/Yahoo group

Overview:

With my first year as a trustee now in the books, I have a much deeper sense of gratitude for those that came before us and to this day – am honored and humbled by the opportunity to serve this fellowship as a Trustee. As the very quiet and shy rookie of the bunch, I kept my head down and just watched from the sidelines. NOT. I made every mistake possible this year, from voting when I wasn’t supposed to be – to having no idea as to what was due to whom and when. I’m still making mistakes but I guess that just means I’m trying.

The Southwest Region hosts some of the largest and mature Areas in our fellowship and some of the smallest and newest Areas as well. Leveraging that experience with the issues of growing our smaller Areas is one of the most important challenges our Region faces. The SWRegional yahoo group has been a wonderful tool to assist us in communicating with each other.

The Southwest Regional Convention and Assembly were in Tucson and it was a great introduction to the folks from our region. It’s nice to know that our fellowship is in such good hands.

Attending two Area Conventions throughout the year – one in Oklahoma and the other in Houston. Mindful of the budgets and expenses for our fellowship, I have set up a schedule that will permit me to visit all of the areas inside my term and under budget.

Denver’s World Convention rocked the house and the upcoming 2011 Convention in Arizona keeps the Southwest Region very busy.

Excitement is growing for the beginning of the CALifeline program. Shhhhhhhhhhh – don’t tell anybody. But CA is about to organize an effort that would assist addicts in treatment with their first weeks on the outside to find our fellowship. Ask someone on the H&I Committee or keep your ear to the ground for more details about this exciting idea.

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In closing, I have been humbled and honored to serve as the Trustee. And through all of my mistakes and stumbling and another couple years of effort, I might get this thing down by the time it will be someone else’s turn.

Willie Bailey, World Service Office Trustee:

I am very grateful to the WSBT and the fellowship of Cocaine Anonymous for giving me the opportunity to serve as the World Service Office Trustee.

I have for the past Year been very busy communicating issues between the WSOB board and the WSBT board. I have attended all regularly scheduled WSBT meetings, conference calls, and online business, as well as all WSOB regularly scheduled meetings.

WS Office

The Office has gone thru a transition period since last conference, with the creation of the Asst. DRPD position Susan D., Customer Service/Bookkeeper, Yvette L. and the resignation of the DOO Taffy W. Patty F. has taken over the oversight of both paid director position in the interim until a DOO is put in to place and trained.
Susan D. has resigned effective August 21, 2009, we would like to wish her well. We will be conducting interviews at this conference to fill this DOO position,
We have elected not to fill the position of asst. DRPD at this time, but, to use an interim seasonal worker to fill in while the office is in another transition period.
It appears we are in a financial downfall this year of approx. 17,000.00, which is far less than anticipated, due to the revenues generated by the 2009 Convention of approx. 62,000.00, way to go Denver.
As we embark upon another year, there is one issue that seems notable to mention, the decline in 7^th tradition donations from Areas, Districts and groups are indicators that we all must look to come up with ideas that will assure our fellowships continued growth and success. Take a minute and think about this, If every member (60,000) in C.A. donated 20.00 a year, 1.70 a month directly to World Services, that would generate an additional 1,200,000 in revenue and if every group did a similar type of donation we could afford to pay our special workers comparable salaries, translate our literature in other languages and enhance our global growth. There are so many things needing to be done, if only we had the money. We are fully self supporting thru our own contributions

WSOB

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At the end of Conference there will be a transitioning of the Chair position, with John B. rotating out and Tom P. rotating in as Chair.
I would like to personally thank John B. for his dedication to service and his leadership he has shown to the WSOB.
We will be interviewing for the Treasurer at this conference.
At the end of this conference Teresa N. vice chair will be rotating out, we wish her well.
The WSOB the first time in a while had a full complement of board members, with the ratification of Barry J. and Yvette H. as Directors.
The announcement remains open to the fellowship in the PSR for interest as a director and the bi weekly meetings are always open to the fellowship.
The WSOB is looking at alternative solution to outreaching for the directors and are open to ideas from the fellowship.
The WSOB has moved forward a candidate for Director At Large to be ratified by the WSBT.

I have been serving on the following sub committees:

Trustee of the WSC Unity Committee
Waheedah M. will be rotating out this year and I would like to thank her for her years of service
Lead WSBT Legal sub-committee AA Permission
Online area Non Profit/Tax Id
C.A. Logo/trademark protection in US
WSBT Finance Committee
I was not involved in committee work directly but thru working with Joy H and the WSOB treasure, I participated indirectly.
WSBT WSC Conference Committee
This was my first year with this committee and most of my participation was assisting Hayward H and learning from him, preparing for next year when I will be an active participant with this committee.

Conclusion

Overall the experience has been rewarding as well as challenging, my first year has been a learning experience. I appreciate the help of everyone, especially my buddy and mentor Hayward H the WST who will be rotating out at the end of conference. My working closely with Hayward will be treasured and the value of his leadership is greatly appreciated and I will surely miss him, I would like to take this time to thank Hayward for his service to Cocaine Anonymous and his mentoring to me and allowing this first year to go a little smoother. There are many gifts one gets thru sobriety and service, I have experienced over the years the greatest gift of all for me is friendship and I truly know that I will lose a great

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leader but I will always have a great friend, I thank you. I would like to thank the fellowship of Cocaine Anonymous for this tremendous Honor and look forward to serving you next year with a little bit more experience and growth.

Nicholas Lynn, European Regional Trustee:

Overview:

Again I have been tasked to practice both love and tolerance in all my affairs treating all equally with patience and understanding whilst responding to their problems. Solutions are the order of the day! As a member of the Board I am supported by my fellows as well as backed by help from the WSO & WSBT; I am never alone in my continuing efforts to serve the fellowship I love growing under the guidance of a loving God one day at a time.

Service:

I serve on many committees – Legal, Long Term Planning, Trustee Negotiating, and Finance sub-committees and it has been my privilege to lead the International Outreach Committee. Throughout the year I have continued to work on referrals (I have taken the lead on a few). I have participated on all Conference Calls throughout this year and have continued to work online and by telephone in order to finish the work. For the past year I have worked on the S&B Committee making sure the new manual was delivered to the fellowship in a timely manner. Throughout the year, I have worked with the Committee on Conference Calls and have been in regular contact with the chair. The WSCC was held in Denver and I attended the “meet the Trustees” , Unity Breakfast and spent three days on WSBT business, at the Sunday night banquet I helped out with the auction and the rest of my stay was taken up by other service and meetings and talking to as many members of the fellowship as possible. All this has kept me close to Cocaine Anonymous and hopefully both they and I have benefited.

In Conclusion:

2009 has been another fantastic year for Cocaine Anonymous; the European Fellowship is still expanding and we are all excited about meetings in Iran, Russia, Portugal, Wales and Malta. My experiences bare out that Cocaine Anonymous continues to expand on all fronts and we must not rest on our laurels but to continue to carry the message to those still suffer wherever they may be I the world. Lastly, I would like to wish Hayward Hunt, Chair of the WSBT all the very best as he moves on with his life having given much effort and service to Cocaine Anonymous as a member of the WSBT for the last four years.

Trevor Scheible, Pacific North Regional Trustee:

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OVERVIEW:

With this year’s conference, I am sad to say I only have one year left on this amazing journey. I have stayed active throughout in all my sub-committees, conference committee, as well as attending all 4 quarterly meetings, the World Service Convention, conference calls, and anything else they let me in on. We have tackled some major issues this year, and it has been great being a part of it all.

TRAVEL:

Our Regional Convention was hosted by the Northern Alberta Area. They did a great job, and it was a successful event. I was in the Idaho Area for their Unity Days, and attended the Southern Alberta Area Campvention. I was asked to do a workshop in Washington at their convention, and had a great time with the fellowship there. I am happy to say I have now visited every area in my region as Trustee. This was my goal when I started, and it has been great seeing CA around the Pacific North.

I was also privileged to attend Montreal’s Convention in January. Not as a Trustee, just a regular member. The COUNTDOWN!!!! It was the most amazing thing I have witnessed anywhere. 2 Hours of music pumping, people screaming, and everyone celebrating recovery. The catwalk was a little intimidating, but we got through it. I also attended Winnipeg’s convention, and it was a lot of fun too.

CLOSING:

The upcoming year is sure to provide some challenges. The first is saying farewell to my friend Hayward. It will be sad to see him go. He has been a great leader for the board, and a fantastic servant of the fellowship. Hayward is also the last remaining Trustee that was here when I arrived. Puts myself, Nicholas, and Lawrence on the short timers list. I can’t believe three years have gone by already. It seems like only yesterday that we started this incredible experience. It has been an honor to serve with them, and everyone else, past, present, and future.

I wish I had some inspiring words to say about how grateful I am to serve CA in this capacity. It truly is beyond my wildest dreams. Thank you all so much.

Kimberly Sherwan, Midwest Regional Trustee and WSBT Secretary:

WSBT Service/activities/committees/duties

Midwest Regional Trustee
- Participated on all Trustee conference calls
- Participated on all online email correspondence/Yahoo group

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Participate on the Midwest Regional online email correspondence/Yahoo group
Address any correspondence regarding the region that is received by the World Service Office.
Respond to emails and phone messages. Approve all newsletters. o Assist the board in responses to the fellowship
Attended the MWRegional Assembly (March 09) and Convention (October 09)
2008 – 2009 Area visits
- Manitoba, Canada Area
- Illinois Area
- Wisconsin Area
- Columbus, Ohio
Participated at all Quarterly meetings, and on Conference calls.
Attend the CAWS 2009 Convention in Denver

WSBT Secretary
Maintain the Yahoo group files
Maintain archives
Maintain a record of online business
Maintain conference call minutes
Review Quarterly minutes prior to distribution.
Oversee the correspondence regarding the business of the WSBT
Assist with preparation of all agendas for WSBT and Board to Board meetings
Assist WSBT Chair with report for “HelpDesk”

Vice President to the CAWS, Inc Board
WSBT Sub-Committees:
- Finance
- Orientation
- Long Term Planning
- Chair the Trustee Election Committee

WSC Committee responsibilities:
- Convention Committee
- Unity Committee – co-trustee/to Willie B.
CA World Service Convention 2010
- Serve on the Steering Committee
- Serve on the Spending Committee
- Participate on email correspondence/Yahoo group
- Attending the CAWS 2010 General meeting quarterly

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Monthly contributor to the CA contribution program

Overview:

When I first started this service position, four years seemed so far away. Now, it’s hard to believe that I have completed my second year. It’s truly has been an awesome journey.

First, I am happy to report that the 7^th Tradition donations from this Region are up from last year at this time, approximately seven percent Please keep the donations coming from your Area’s to help our primary purpose. Many Areas’s in this Region have also stepped up to make donations to CAWS 2010 Convention. Your donations are extremely appreciated.

Additional good news, 14 starter kits were sent out to the Midwest Region during the past year, 5-Ohio, 4-Kentucky, 1-Missouri, 1-Michigan, 1-Iowa, 1-South Dakota, and 1-West Virginia.

Iowa, South Dakota, and West Virginia currently are not recognized as Conference approved Areas, but I do remain hopeful that they will continue to grow and find their way here.

Following the Regional Assembly this past March, the group conscience has decided to combine the Regional Assembly and the Regional Convention. In the past, we held our Assembly in the spring and the Convention in the fall. Due to the time constraints outlined in the WS Manual referring to the Regional Trustee Slates, the this Region will have two Assemblies next year, one hosted by Indiana in the spring, and one hosted by Ohio in the fall, thus providing current slates for future Conferences. Starting in 2011, we will meet once a year.

In October I attended the MWR Convention hosted by the Missouri Area, in St Louis. It was perfect weekend. We had a wonderful turn out from the region as well as members from other Areas, and Regions, even from the UK!!! Missouri was a wonderful host; the Convention Committee did an outstanding job. They had a final net income of $9543.43. Omaha, Nebraska will be the site of the 2009 Convention, with Ohio hosting it in 2010.

One of my fondest memories of the year was my visit to the Winnipeg-Manitoba Area at the end of November. Although it was a quick visit, it was extremely meaningful. Thank you for “hauling me around”, feeding me, and most of all for your friendship and fellowship. I really appreciated seeing Rachel (outgoing delegate) and Roger (incoming delegate) after going through customs/immigration …that was VERY interesting experience! I had to explain why I was there, who I was seeing, and how did I know them before I could enter the country. After I answered all those questions, they thought they should go through my luggage…piece by piece. Thank God for sobriety!!! I attended their Unity Special Event where I had the privilege to speak. The Unity event had a

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wonderful turn out. I want to express my gratitude and appreciation to the entire fellowship of Manitoba for their wonderful hospitality.

Lastly…don’t know if any of you have heard…Wisconsin Area will be hosting the 2010 CA World Service Convention, in Milwaukee Wisconsin. “Farfrumusin” is where you will be if you attend, to be held at the lovely Milwaukee Hilton. The General Committee is busy planning a wonderful event for the World to attend. Registration forms are available. Please check out the CA website for additional information.

Closing:

Again, like last year, I note that this Trustee position is everything that I thought it would be, and nothing that I expected. Keeping in mind that everything is subject to change without notice, this year has been very different from my first year. My Region has kept me busy with questions regarding the changes involving “How it Works”, the use of our registered trademarks, motto, and logo, non-CA announcements, and the debate of the Sixth Tradition. The Board has kept me very busy as Secretary as well. Rarely a dull day on the yahoo group! I continue to evolve in this position. Serving this fellowship has its ups and downs. Throughout all of it, I continue to have opportunities to practice patience, tolerance, acceptance, love and understanding. Actions taken at last year’s conference have presented some challenges to the Board, and very difficult decisions for each of us individually. I have learned to trust that “change” may be the in the best interest of CA…although difficult at times. I remain open-minded and hopeful. I wish to thank the WSOB, and the staff at the World Service Office for their service throughout the year. Regardless of the challenges we have had to address working with the WSOB, I am hopefully that we will be able to move forward and have a successful year ahead.

The WSBT has proven to be respectful of God’s will in their position regarding matters on our agenda throughout the year. I am very proud to serve as the Midwest Regional Trustee, and proud of the Board that I serve with. I remain blessed to have Tony D., Carl W., and Joy H. as buddies, mentors, and friends. I am extremely grateful to have the friendship of the Board of Trustees. Lastly, to Hayward our outgoing Trustee, thank you for your service and commitment to CA and for keeping us focused on the job that is in front of all us.

And to all of you, My Fellowship…CA, thank you for this opportunity to serve.

Lawrence Matlock Atlantic South Regional Trustee and WSBT Vice Chair:

Overview:

I am grateful to the God of my understanding, the WSBT, and fellowship of Cocaine Anonymous for allowing me the opportunity to service as the Atlantic South Regional Trustee and Vice Chair for this past year. This has been the most

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challenging year of my three years on the board.

The year started with me assuming my Vice-Chair responsibly presiding over the presentation of New Trustee Orientation along with members of the WSBT Orientation Sub-Committee. I participated in all quarterly meetings, conference calls and online business of the WSBT and WSBT and WSOB board to board meetings. I have assisted with responses to questions from the fellowship by the WSBT. I served on the Conference Archive Committee. During the year I contacted groups in North Carolina to arrange a meeting with them, to help restart their area service committee. But there was not sufficient response to warrant the travel expenditure, but I will not give up. Each quarter I assisted the Chair and Secretary in preparation of conference call and quarterly agendas.

I have enjoyed working with Chair, Secretary and other members of the WSBT on many diverse matters during the year and will look forward to continue interaction during the next weeks and at the Conference.

I have been serving on the following subcommittees of the WSBT:

Long Term Planning Committee
Trustee Election Committee
Trustee Negotiating Committee
Outreach Committee, service as Chairperson
Trustee Orientation Committee

Area visits
Atlantic South Regional Convention
Little Rock, AR

Spirituality and Serenity Group Anniversaries
Little Rock, AR

Tennessee Area Convention
Jackson, TN
Arkansas Area 20^th Anniversary Celebration
Little Rock, AR

Again thanks for letting me service in this capacity.

Hayward Hunt, World Service Trustee and WSBT Chair:

Overview:

I thank God for my life by continuing to be of service to this great Fellowship of Cocaine Anonymous. During this past year which is my 4^th and final as your World Service Trustee, I had the great opportunity and honor of serving as

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Chairperson of the WSBT. It has been a very busy one for all of us, because we were faced with many challenges. Things started with a long well informed orientation of our 5 new Trustees in September given by our Vice Chair Lawrence. This conference call with many to follow was filled with much laughter and millions of questions that are still being answered today. It’s hard work to maintain the “WE” perspective in thoughts, actions and spirit in representing the World Service boards at all times. Next was our first conference call in October followed by the first quarterly meeting in November, our new members hit the ground running by stepping up, speaking up and taking the lead on the many projects and tasks that laid ahead for us. I must say if we didn’t have the best secretary any chair could have, Kim keeping our agendas current, I would have been totally lost. Willie and Joy faced many challenges with communications, reviewing our finances and refining the policy and procedures that we have. All of the Regional Trustees along with the TAL have served tirelessly crafting responses to the many correspondence received from the Fellowship. My most memorable moment was at the 2009 CAWS Convention banquet during the countdown, seeing all the love, care and concern for our new friends that received a book. I was so deeply touched about that and the realization that it was my last convention as a Trustee, that I had to visit the restroom where I shed a few tears. The biggest challenge from my perspective we have faced this year is communications with the WSO, trying to get them to act on directives from the Conference and marching orders on policy that we’ve created. I’ve been deeply concerned about this but optimistic that in the future things will get better.

WSBT/WSOB Activities

Attended, participated in and provided written reports when required for the quarterly meetings, conference calls, regional assembly and caucus. I continued to actively participate in all WSBT subcommittees and WSC committee. Assisted and finalized all contracts and agreements for goods and services for the CAWS 2009 convention, conference and recently finalized the CAWS 2011 convention contract with the great help of the Arizona area convention committee.

I Attended, participated in the required bi-weekly meetings of the WSOB.

Committee Activities

WSC committee is: Conference

WSBT subcommittees are: International Structures and Development, Long Term Planning, Trustee Election Committee (TEC), Conference, Finance, Legal, Orientation and chaired the Trustee Negotiating Committee (TNC).

I would like to thank both the WSBT and WSOB for their support and the entire fellowship of Cocaine Anonymous for allowing me to serve at this level.

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I continue to contribute monthly to the CA Contribution Program and support C.A.’s primary purpose of carrying the message to the addicts and alcoholics that still suffers.

CLOSING COMMENTS:

Before taking questions from the Conference Members, We would like to go over the handout Issues regarding publication and distribution of AA literature within the CA book Hope, Faith and Courage Volume II.

From: World Service Board of Trustees (WSBT)

To: Fellowship of Cocaine Anonymous

Before we get started the WSBT apologies for not getting out minutes of the Quarterly, Board to Board, and Conference Call meetings in a timely manner. We have experienced great difficulties with past transcribers and are now working with someone who is diligently attempting to complete them for approval and distribution.

The following has been compiled in hopes of directly communicating information regarding the history of the past year in reference to our addressing the issues of publication and distribution of AA literature as single pieces and within the CA Storybook “Hope, Faith and Courage” Volume II. The decisions outlined below made by the WSBT reflect great effort to research and investigate the situation regarding the revising and reprinting of “How It Works.” The WSBT came to their responsible decisions by means of respect to legalities, the wishes of AA, freedom of action in the routine conduct of CA policy and business affairs, and spiritual need to make things right.

Last year during the Literature, Chips, and Formats Committee closing report a motion was made and passed. This action is fully outlined in the 2008 Conference transcripts, day five, August 30, 2008, page 10 – line 9 thru page 14 – line 5.

MOTION: To revise the fourth paragraph of “How It Works” as follows:

To revise the 4^th paragraph of “How It Works”, as follows: “Remember that we deal with cocaine [insert new language]”and all other mind altering substances” [end new language] cunning, baffling and powerful. Without help, it is too much for us. But there is one who has all power, that one is God. May you find him now. Half measures availed us nothing. We stood at the turning point. We asked His protection and care with complete abandon.”

During discussion the following question was asked:

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“When we receive…maybe this is a question for the group that they may know, guess, when we receive permission from Alcoholics Anonymous to use “How It Works”, did that permission grant us the…I mean, was that permission to just plug in “cocaine” to where it says alcohol, or do we have permission from Alcoholics Anonymous to add verbiage anywhere we see fit”?

The conference was advised:

“We did not originally have that but we have now contacted them and have permission to do this.”

As a result of the above statements, the motion put forth to the Conference floor was passed. This sparked an investigation by the WSBT to obtain copies of the written permission for our own records and safe keeping for future reference.

After months of digging through files at the World Service Office, Conference Committee Archives, CALA Archives, talking with a number of former WSBT board members and inquiries with our outside law firm, it was determined that no written permission or documentation that indicated verbal permission to revise, edit or change “How It Works” could be found.

It was also determined that said “permission” expressed at the Conference was incorrect, and that referenced “contact” regarding “reprinting” did not include “How It Works”. Additional information obtained by the WSO reflected that AA also requested that we not revise or reprint “How It Works.”

As a result of our research and information provided to us from the WSO, at the 2009 WSBT March Quarterly meeting the following 5 motions were passed, also shown is the current status of any action items:

Motion to cease publications and distribution of any material and or literature containing “How It Works” in any medium.

Action items:

The WSBT instructed the WSO to immediately cease selling HFC II, remove the suggested meeting formats from our website that contain “How It Works” and replace them with “We Can Recover.”
The WSO crafted a statement to tell members that we currently had publication issues with HFC II and that HFC I would be replacing it until those issues were resolved.
The Regional Trustees were instructed to get the word out to the members in their regions via online communications, area visits etc.

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D) A motion was passed by the WSOB/WSBT to reprint HFC II excluding all AA literature. Currently that version of the book is with the typesetter.

E) Chair’s of both WSBT/WSOB attended an LCF conference call to explain the situation and field questions from that committee.

2) Motion to have TAL investigate as to whether or not we have permission to re-print with redistribution (all media) of other AA literature/phrases…ie: “The Promises”, and “A Vision for You”.

Action item:

TAL/WSOT made contact with AA Intellectual Properties department for the above motion which produced the following results:

AA would have no objections to your reprinting excerpts from Alcoholics Anonymous, of the so-called “Promises” pages 83-84 or the paragraph in chapter 11 “A Vision for You” page 164, but would request that you indicate the source of the material, (the title and the page number), together with the following disclaimers immediately after the excerpt being used:

The excerpt from Alcoholics Anonymous, page 83-84 is reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”) Permission to reprint this excerpt does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed herein. A.A. is a program of recovery from alcoholism only – use of this excerpt in connection with programs and activities which are patterned after A.A., but which address other problems, or in any other non A.A.. context, does not imply otherwise.

The excerpt from Alcoholics Anonymous, page 164, is reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”) Permission to reprint this excerpt does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed herein. A.A. is a program of recovery from alcoholism only – use of this excerpt in connection with programs and activities which are patterned after A.A., but which address other problems, or in any other non A.A.. context, does not imply otherwise.

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Please note that currently HFC II, page 237, has the “Promises” and a “Vision For You” with the following disclaimers:

Attachment A for email history of correspondence with AA for above motion

3) Motion for WSO to set up meeting, face to face, with AA to address the problem and ways to solve it, make amends, ask forgiveness, and how can we make further restitution. Record of meeting via minutes should be distributed to the WSOB and WSBT. Meeting to include the local Regional Trustee.

Action items:

Attachment B was emailed out on May 10^th 2009 by the WSOB chair

Attachment C was received by the WSOB chair on June 3^rd 2009 Several calls have since been made to AA by the WSOB chair for the meeting date but nothing has been settled upon yet.

Attachment E response from AA

Attachment F response from AA sent by WSOB Chair

4) Motion that a letter regarding this issue be drafted with members of both Boards involved in the writing of it. Letter should be approved by both Boards before distribution.

Action item:

Attachment D was approved by both WSBT/WSOB boards sent to AA certified mail on June 3^rd 2009; receipt was received by WSO on June 11^th 2009

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5) Motion to address the issue with the fellowship via letters to the delegates, Newsgram articles, CA website, assemblies, and delegate mailings…after the meeting with AA.

Action item:

After the meeting is completed the results will be shared with the entire fellowship in accordance with above motion.

In conclusion, per Attachment F, we have a meeting scheduled with AA World Services, September 17, 2009. Recommendations from the WSBT will be forth coming pending the outcome of that meeting.

Attachment A

From: Smith, Darlene <smithd@aa.org>
Subject: Reprint Permission
To: “wsotprinciples@yahoo.com” <wsotprinciples@yahoo.com>
Date: Thursday, May 14, 2009, 6:55 AM

Willie Bailey
849 S Normandie Ave. #208
Los Angeles, California 90005

Dear Willie:

Thank you for your recent email in which you requested permission to reprint excerpts from Alcoholics Anonymous for use in a Cocaine Anonymous publication entitled, Hope, Faith and Courage II.

AA has no objection to your reprinting excerpts from Alcoholics Anonymous, but would request that you indicate the source of the material, (the title and the page number), together with the following disclaimer:

The excerpts from Alcoholics Anonymous are reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”) Permission to reprint these excerpts does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed herein. A.A. is a program of recovery from alcoholism only – use of these excerpts in connection with programs and activities which are patterned after A.A., but which address other problems, or in any other non A.A.. context, does not imply otherwise.

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If you are in agreement with the above, we have no objection to your use of these brief excerpts from, Alcoholics Anonymous, as described. Thank you in advance for your anticipated cooperation.

Sincerely,
Darlene Smith
Intellectual Property Administrator
AA World Services, Inc.
475 Riverside Drive
New York, NY 10115

From: Smith, Darlene <smithd@aa.org>
Subject: RE: AAWS Reprint Policy
To: “Willie Bailey” <wsotprinciples@yahoo.com>
Date: Wednesday, May 13, 2009, 11:15 AM

Hi Willie,

I am drafting an email to you, however, for our records we need your address.

Darlene

From: Willie Bailey <wsotprinciples@yahoo.com>
Subject: Re: AAWS Reprint Policy
To: “DarleneSmith” <smithd@aa..org>
Date: Thursday, May 7, 2009, 11:06 AM

Ms. Smith, we are attempting to use just 2 paragraphs on page 164 in which we use as a reading titled “A Vision For You”

Our book is meant to be suggestive only, We realize we know only a little, God will constantly disclose more to you and to us. Ask Him in your morning meditation what you can do each day for the man who is still sick. The answers will come, if your own house is in order. But obviously you cannot transmit something you haven’t got. See to it that your relationship with Him is right, and great events will come to pass for you and countless others. This is the Great Fact for us.

Abandon yourself to God as you understand God. Admit your faults to Him and to your fellows. Clear away the wreckage of your past. Give freely of what you find and join us. We shall be with you in the Fellowship of the Spirit, and you will surely meet some of us as you trudge the Road of Happy Destiny.

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May God bless you and keep you—until then.

Thank you in advance

From: Willie Bailey <wsotprinciples@yahoo.com>

Subject: Re: AAWS Reprint Policy

To: “DarleneSmith” <smithd@aa..org>

Date: Wednesday, April 29, 2009, 1:16 PM

Thanks for your reply, we have no intentions to reprint the entire chapter but just the “Vision for You” as it is read in most meeting formats.

From: Smith, Darlene <smithd@aa.org>
Subject: AAWS Reprint Policy
To: “Willie Bailey” <wsotprinciples@yahoo.com>
Date: Wednesday, April 29, 2009, 12:29 PM

April 29, 2009

Willie Bailey
C.A. World Services, Inc.

Dear Mr. Bailey:

Thank you for your request to reprint the chapter “A Vision for You” and the so-called “promises” from Alcoholics Anonymous for inclusion in your Fellowship’s upcoming publication entitled Hope, Faith and Courage II.

Unfortunately, Alcoholics Anonymous World Services, Inc. (“AAWS”) reprint policy does not permit the use of more than the Steps, the Traditions (short form) or the Preamble (through the Grapevine), or a phrase, short paragraph, and the like, from text material. More specifically, it would not permit the reprinting of an entire chapter. Therefore, under these circumstances we must deny your request to reprint an entire chapter.

Additionally, it has always been the Board’s position that the so-called “promises” were written in the general context of Alcoholics Anonymous, and were not intended to be specially titled (as, e.g. “the promises”) not to be reprinted as numbered or tabulated items; the Board feels that, where the “promises” material is reprinted, it should be reprinted in the full text, and formatted just as it appears on pages 83 – 84.

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We would have no objection to your reprinting the so-called “promises” provided that you use the following attribution:

This excerpt from Alcoholics Anonymous, pages 83-84, is reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”). Permission to use this excerpt does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed therein. A.A. is a program of recovery from alcoholism only – use of this material in connection with programs and activities which are patterned after A.A., but which address other problems or concerns, or in any other non-A.A. context, does not imply otherwise.

If you are in agreement with the above, we have no objection to your reprinting excerpts from pages 83-84, from Alcoholics Anonymous, as described. Thank you in advance for your anticipated cooperation.

Sincerely,

Darlene Smith

Intellectual Property Administrator
AA World Services, Inc.
475 Riverside Drive
New York, NY 10115

From: Smith, Darlene <smithd@aa.org>
Subject: RE: Permission
To: “Willie Bailey” <wsotprinciples@yahoo.com>
Date: Wednesday, April 15, 2009, 7:26 AM

Hi Willie,

Thank you for your email and phone calls (I was out of the office yesterday). Willie, unfortunately, I will not be able response to your question just yet. But I will be touch in approximately two to three weeks.

Sincerely,

Darlene Smith

Intellectual Property Administrator

A.A. World Services, Inc.

From: Willie Bailey <wsotprinciples@yahoo.com>

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Subject: Permission

To: smithd@aa.org

Date: Monday, April 13, 2009, 6:21 PM

Ms. Smith, My name is Willie Bailey and I am a member of the board of trustee’s CA world service, I am the World Service Office Trustee. I am contacting you regarding a request that may have been already submitted by Richard Schafer Trustee at Large or Patty Flanagan Paid Director of CAWSO Inc.. The request is for permission to use A Vision For You and The Promises, in their original version, in our story book Hope Faith and Courage II. This is not an official request, but rather to track and see if a request has already been made so we will know what the next step will be.

If indeed this request has been properly submitted, then all I would need is the status of this request. If there is no record of this request being made in writing, then I would like to know so I can formally do so in writing following all protocol in this matter. I will contact you by phone, around 11:00am your time 4/14/09, If you could please email back to me either way on this matter, Thank you for your time and troubles in this matter.

Willie Bailey contact info wsotprinciples@yahoo.com or baileywillie@att.net (323)573-0441 If you need a contact #

Willie B. WSOT

Attachment B

From: John Bodkin [mailto:john. bodkin@sbcglobal .net]
Sent: Saturday, May 23, 2009 11:01 AM
To: CPC
Subject: For Trustee Consideration – Cocaine Anonymous Publication Issues
AA World Services, Inc., C/O Mary Dragon, CPC P.O. Box 459
New York, NY 10163

May 10, 2009

Re: Matter for Trustee Consideration

Dear Mary,

Thank you very much for your time on the phone in the beginning of May. The following outlines a specific and important matter that the Board of Trustees of

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Cocaine Anonymous World Services has asked that this office present for AA Trustee consideration.

The World Service Board of Trustees and the World Service Office Board of Directors of Cocaine Anonymous would like to respectfully request a face to face meeting with the Trustee Members of Alcoholics Anonymous for the expressed purpose of discussion related to several potential publication issues outlined in the proposed agenda below:

Proposed Agenda –

A. Background / History: (What it was like)

Some time between 1986 through 1989 members of Cocaine Anonymous World Service (CAWS) met with Alcoholics Anonymous (AA) to discuss the use and modification of AA literature to help carry the CA message. The feeling the CAWS members had after this meeting was CA had permission to use/revise selected readings of AA literature.

B. What Happened:

CAWS revised some of the wording from Chapter 5 of the book “Alcoholic Anonymous” entitled “How it Works” mainly replacing the word alcohol with cocaine and reprinted it in our book “Hope, Faith & Courage Volume II – Stories and Literature from the Fellowship of Cocaine Anonymous”.

C. What it is like today:

At the 2008 CAWS Conference , held in Los Angeles, a motion was passed to further revise the portion of chapter 5, “How it Works”, by inserting new language after the word cocaine to include “and all other mind altering substances”. During discussion of the motion the following was asked:

a. Excerpt from conference transcript: “When we receive…maybe this is a question for the group that they may know, I guess, when we receive permission from Alcoholics Anonymous to use “How It Works”, did that permission grant us the…I mean, was that permission to just plug in “cocaine” to where it says alcohol, or do we have permission from Alcoholics Anonymous to add verbiage anywhere we see fit?”

During our research to the above question we have since not been able to produce any written permission, so we are contacting you at this time for the expressed purpose of asking what CAWS may do now to be current, and to make this issue right with AA. Please note that we have already counseled with your publications liaison on strictly publication issues, but our proposed agenda seeks additional information on perhaps a more spiritual level.

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Yours in Fellowship and Service,

John Bodkin

Chairperson

Cocaine Anonymous World Service Office Board of Directors

Attachment C

From: CPC <cpc@aa.org>

Subject: RE: For Trustee Consideration – Cocaine Anonymous Publication Issues

To: “John Bodkin” <john.bodkin@ sbcglobal. net>

Date: Wednesday, June 3, 2009, 9:12 AM

Dear John,

Warm G.S.O. greetings.

I have forwarded your e-mail to the General Manager for the General Service Office of A.A. for her consideration.

She is out of the country at present so please know that upon her return, we will be getting together and will respond to your important e-mail.

Cordially,

Mary Dargan

C.P.C. coordinator

Attachment D

June 3, 2009

AA World Services, Inc., C/O Mary Dargan, CPC P.O. Box 459

New York, NY 10163

Re: Matter for Trustee Consideration

Dear Mary Dargan,

Thank you very much for your time on the phone in the beginning of May. The following outlines a specific and important matter that the Board of Trustees of Cocaine Anonymous World Services has asked that this office present for AA Trustee consideration.

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The World Service Board of Trustees and the World Service Office Board of Directors of Cocaine Anonymous respectfully requests a face to face meeting with the appropriate Trustee Members of Alcoholics Anonymous for the expressed purpose of discussing CA publication issues outlined in the proposed agenda below:

Proposed Agenda –

A. Background / History: (What it was like)

B. What Happened:

C. What it is like today:

At the 2008 CAWS Conference, held in Los Angeles, a motion was passed to further revise the portion of chapter 5, “How it Works”, by inserting new language after the word cocaine to include “and all other mind altering substances”. During discussion of the motion the following was asked:

a. Excerpt from conference transcript: “When we receive…maybe this is a question for the group that they may know, I guess, when we received permission from Alcoholics Anonymous to use “How It Works”, did that permission grant us the…I mean, was that permission to just plug in “cocaine” to where it says alcohol, or do we have permission from Alcoholics Anonymous to add verbiage anywhere we see fit?”

Yours in Fellowship and Service,

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	John Bodkin		Hayward Hunt
	Chairperson		Chairperson
	Cocaine Anonymous		Cocaine Anonymous
	World Service Office Board of Directors		World Service Board of
	Trustees

Attachement E

Attachment F

From: kookoo 4U [kookoo4u@hotmail.com]
Sent: Friday, August 28, 2009 3:40 PM
To: wsotprinciples@yahoo.com; Hunt, Hayward; wsoboard@yahoogroups.com
Cc: cawso@ca.org
Subject: First available date for meeting with AA

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Just heard back from publications director. They have a monthly GSO meeting on Sept. 18 and John Kane can and will be in NY at that time. They could meet with you on Thursday 17th, however, if not then they will discuss other dates and John Kane will make every attempt to coordinate his schedule to accommodate.

The WSBT will now entertain questions regarding this matter…

Cynthia Cronkhite: MOTION TO SUSPEND THE RULES TO EXTEND TONIGHT’S SESSION. Motion Passes.

MOTION to extend tonight’s session in order the complete the WSBT report.

Kelly Lynch: I would like some time to look over this stuff before we discuss it. I speak against the motion to extend, I want to talk about it tomorrow.

Kevin Murphy: With some opposition the motion passes. Please continue. We will take a 5 minute break which means 10 minutes.

BREAK

Kevin Murphy: Please take your seats.

If you want to ask questions for the Board of Trustees, just line up behind the microphone. I’m not going to call you.

Those of you still standing in the back, when I was talking about sitting down, I was talking about you. We’d like to start again. Gloria, do you have a question for the WSB. Those who didn’t hear me just get in line to ask your question.

Gloria Brigette: I would like to thank you very much. I know you did a lot of soul-searching for this. Thank you for keeping us out trouble. Thank you so very much.

Hayward Hunt: thank you very much.

Jeffrey Ushry: An exit plan has been agreed upon regarding the current employee. Please elaborate, what do you mean exit plan?

Willie Bailey: As of maybe three hours ago now, the WSOB current chair and in-coming chair, myself and the WSBT chair acting with authority did come to an agreement adequate for Patty Flanagan for that position now.

Russell Sedman: Do we have permission to use the preamble?

Hayward Hunt: Yes we do.

Russell Sedman: In writing?

Hayward Hunt: We are told by the Office that we have that in writing.

Elizabeth Saldabar: I think it would be great to hear about HFC II and do you have a plan for the current books?

Hayward Hunt: We have a meeting scheduled with AA September 17, then we will definitely have a plan at that time.

Elizabeth Saldabar: The directive and marching orders, the manual WSBT being advisory board and I’m unclear why strong language and it’s not unifying.

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Hayward Hunt: I will scratch that from my comments.

Nick Alexander: The message must be spread and I’m wondering what that is in referral, is the message that we recover from cocaine or cocaine and all other mind altering substances.

Trevor Scheible: It will be coming on the floor later on in the conference. The new language is cocaine, alcohol or other drugs that will be presented later on. Bob Gamble: Considering the conference is responsible for approving literature, shouldn’t the conference be responsible for pulling the literature or ratifying your decisions.

Hayward Hunt: After your question, we would like to have a motion heard out of order.

Kevin Murphy: Are you making a motion now?

Hayward Hunt: No.

Bob Gamble: Shouldn’t the conference be responsible or at least ratifying the trustee decision? Shouldn’t the conference have a voice in such an important decision?

Randy Groen: When we found no documents we recognized a serious copy-right issue. Action that WSBT has in matters affecting the fellowship, that is why we did it.

Bob Gamble: Three of you are going to AA and I think the conference should have a group conscience to lobby us using the literature. I think what the conscience of the conference prevails. Do you intend to heavily lobby for that change?

Trevor Scheible: You bet I’m going to lobby for what I grew up on. We’re going to have a strategy when we go in. If crying helps, we will do the best we can. Niki Drake: The motion you have in your reports, do we take that back to our area or wait until after the meeting in September?

Randy Groen: There is no motion that says groups/districts/area cannot use How it Works.

Niki Drake: is it the same as the add-ons at the bottom of the pages?

Patrick Potter: read item from the introduction of report. how careful and responsible to get rid of DRPR and pay some compensation and having a DOO and having compensate for that position as well? Since we have been in the red since the beginning of the year?

Randy Groen: there are a couple of line items that have to do with the DRPD special events. We have line items for a production of an event that was to produce a certain amount of money. With the removal of these items, the situation will be worse. This decision was not made lightly. The business of Cocaine Anonymous needed these changes.

Patrick Potter: We will be paying DOO a salary and a compensation package for the DRPD, why wasn’t that considered?

Randy Groen: it was.

Earnest Martin: How was that considered? We are in the dark. We need to give that woman some respect. Her name is Patty Flanagan. I’m looking at Concept

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One. Collective conscience of whole fellowship. No one has a clue what is going on?

Kevin Murphy: This touches on a personnel matter and by California law, we are not entitled to discuss much of these matters.

Earnest Martin: I respect what you are saying. It is really important to keep valuable people. It can be very expensive. This is not a time for turnover. Everyone here has a question…why? I don’t want to hear that a human being as a line item.

Kevin Murphy: The answer to that question would involve WSOB and WSBT to delve into personnel matter and I would not allow that even if they were willing. They are legally bound not to discuss it.

Heidi Jonathan: Regarding Patrick Potter’s issue, was the WSOB recommendation to hire the DOO and lay off the DRPD, which doesn’t seem like very good business decision. Was the WSOB in agreement? Was it their recommendation?

Kim Sherwan: No. But we are in agreement at this point and these agreements were with prudence, direction regarding legalities, regard for suspension of Patty’s position, the spiritual aspect of it and that’s how we were driven.

Rose Jones: The book…a little confused. In early 1990’s, when we got starter packages and published the first HFC, why we added it into the 2nd book when it was already originally added?

Kim Sherwan: Outlined in report. We cannot located any written permission to change “How It Works.” What we thought we had through a verbal conversation, we do not have. We have ceased publication and distribution and have made no recommendations on what your group does. It is based on spirituality.

Rose Jones: I understand that we need to protect our fellowship. I know there was an agreement with Bob Pearson. He worked at AA Office in the early 80s. Lived 60 miles from my house. I know that it is true that there was a verbal agreement.

Kellie Federici: Why did current Board feel it was necessary to make this motion to cease and desist of selling this book after so many years since it is such a large source of income? We have been doing this for over 20 years. Could it not have waited for this body to make this decision? I am concerned about that type of motion and the motivation behind. The ultra-conservative way of thinking about this issue is disturbing. Feel decision was fear based and that we, as the Fellowship, should have been given to us.

Trevor Scheible: I need to let you know that when we arrived with this decision, it was very, very long and drawn out process. We talked and argued about it for a long time. Ultimately it comes down this, I can’t fix something until I know that I’m doing something wrong. We started asking around and got a definite maybe. Would AA ever sue us? Probably not. I have to be able to stand on my two feet before God and my fellowship and be accountable. It is illegal. As soon as we ship to Canada, Europe, Asia, it is illegal. Would we have preferred to have Conference as a whole handle this? Maybe. We found this out about 11 to 11.5 months away from being here today. We were trusted by the Fellowship, and we

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couldn’t just sit on our hands “just in case.” Ultimately, it is a spiritual thing. This is part of our growing pains and we realize this is hard. We had feelings about this also. I had my spiritual awakening while reading this piece. Emotionally, physically, spiritually…I didn’t like having to make the decision but I believe that we did the right thing. It’s only HFCII. HFC I is still available for purchase. Kellie Federici: Further to that motion, there is a directive to tell the Areas about this information. Why weren’t we told?

Trevor Scheible: I did in fact release a letter to the Regional newsgroup. I am sorry that you did not receive it. We did discuss at Regional Assembly. I did try to get information out.

Russell Sedman: Seems to be a trend of limited disclosure. Some of this borders on censorship. My observation is that you are going off record and I feel that you don’t need to be. Why is this happening?

Hayward Hunt: Can you be specific?

Russell Sedman: I can give you one. I have several.

Kim Sherwan: Can you bring this up here so I can see what you are reading from? If it’s a conference call, you pretty much get the information verbatim. Thank you Russell. Often we move to off record when we are discussing employment, salaries. This was likely to discuss crafting a response. Often we work offline. Regarding the following motion, it had to do with the duties of the past recording secretary and we felt it should not go on record.

Bob Lemon: On Page 24, paragraph at top of page, I’ve heard about the international copyright and I’ve heard from Trustees that they have found out that international copyright covers our book internationally. I would like to know who you talked to for this legal opinion. What legal counsel did you use and were they knowledgeable in international copyright law?

Joy Hutcheson: We have outside legal counsel that does all of our copyright/trademark and we got all this information from their research. They also do our international copyright for us. Jeffers, Mangle LLC

Bob Lemon: Is that Bernie Gans?

Kevin Murphy: Out of order.

Bob Lemon: Do you as a Board feel that AA, a pretty sophisticated organization, knew that what we were using and would they have not come to us to tell us to cease and desist?

Randy Groen: I don’t care if they would have or not. It’s either right or wrong. It is the legal opinion on the sale of the book internationally. What we do with the information is why we are here discussing this.

Patrick Potter: We don’t have to ask for permission to change the 164 pages. Why wasn’t this information used when publishing the 2nd book?

Kim Sherwan: We discussed this issue. It doesn’t matter what we think or feel, it comes down to use being the financial planner and guarding the spiritual integrity of this fellowship. We put into place what we needed to do to protect us. The cost of legal support regarding this could outweigh the cost of the books that we currently have in storage.

Patrick Potter: In US, it’s public domain.

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Kim Sherwan: AA does have copyright on 3rd and 4th edition. Patty spoke to me and said that AA suggested that it may be time for us to get our own book. Elizabeth Saldebar: Insurance policies. Do we have copyright infringment in regards to protecting us in case we ever got sued?

Kim Sherwan: Yes we do and the office has verified that.

Elizabeth Saldebar: There is a lot of information and it is important that this information gets to the fellowship describing where we are and what we are looking for in the future. A one-pager. The transparency would be great here. If we don’t, people get into fear and if we could simply communicate we could eliminate that.

Kim Sherwan: I would be happy to work on that and hopefully include in closing report.

Cynthia Cronkhite: After AA meeting, would it fall to LCF to just take care of without having to come back to Conference?

Trevor Scheible: A little of both. We will work on getting everything we know, how we handle it, how we move forward as soon as we have meeting. Cynthia Cronkhite: We typically exhaust inventory before printing. Are we in position?

Trevor Scheible: Yes

Susan Bredau: Reference Page 5, Referral #5778, CA Trademark on group websites. Referencing response, why are you not using TM in your report? Should not our TM be protecting in all areas of publications including reports? Kim Sherwan: Yes

Susan Bredau: We’re Here and We’re Free, there seems to be no standard as to how we are using these.

Kim Sherwan: Thanks

Kurt Lynn: I understand sensitivity of copyright issues. Can you explain to what extent AA has had some problems of their own on copyright issues? Some of their marks may be undefendable, is this a factor? Are you trying to anticipate how this will affect the meeting? I’m concerned about the context. If they are tightening up, I’m concerned about the outcome.

Kim Sherwan: I can’t imagine how meeting will be like. This meeting is the result of something that happened over a year ago.

Bill Burmeier: Seems to be verbal permission in the past. Have they denied giving us that verbal permission?

Kim Sherwan: There is nothing in writing about verbal or written permission. They have completely denied that verbal or written documentation can be found. Earnest Martin: Do any other 12 step programs use “How It Works?” And which ones did you contact?

Randy Groen: I made 2 phone calls. One in HA and one in EA. Neither have received written permission from AA.

Earnest Martin: We have inventory of books now. What is the dollar amount of that inventory and what do we plan to do with them?

Trevor Scheible: Somewhere in the neighborhood of $45,000 and we have a tentative recommendation of what to do with inventory after the meeting.

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Niki Drake: You have written permission to use Preamble. Could you please supply to use by the end of the Conference since we were told we had permission last year.

Trevor Scheible: We will do our best to produce that information. We are told that we have it. We are doing the due diligence now and will put in our closing report.

Niki Drake: if you can’t find it, will you rescind?

Trevor Scheible: Yes

Kevin Murphy: They won’t rescind, but state that the information is not avaiable.

Michael Chiki: Can you tell us what you are doing with the inventory?

Trevor Scheible: Don’t want to project what the outcome of AA meeting will be. I hope that say that since we have already published and go ahead and distribute. Possibly using stickers to place in the books. Checking on cost effectiveness.

We will include WSOB on making final decision.

Michael Chiki: you will include Delegates?

Trevor Scheible: it has already been decided that both boards will participate in meeting. A full report with minutes via letters to delegates, newsgram articles, etc. You guys will definitely know what we know as quickly as we find out. We will let Delegates and fellowship know as quickly as possibly can.

Susan Bredau: Is language in preamble includes “cocaine and all other mind altering substances” Would that not set a precedent?

Trevor Scheible: We will let you know.

Russell Sedman: Office Restructure Projects. Is relationship between WSOB & WSBT is healthy and are you letting the WSOB do their job without too much interference?

Kim Sherwan: I think that both Boards are looking forward to a success year in the future. We have had some challenges this year that we have worked through.

Elizabeth Saldebar: Meeting on the 17th. Would like you all to consider that we have former Trustees and possibly consider taking one of them to the meeting? Whoever is going there needs to be extremely articulate and historical in their facts. Maybe adding someone who was there when we were working from the original verbal agreement.

Kevin Murphy: If we ratify the slates tomorrow, will that cause you any problems?

Kim Sherwan: Let’s do it now.

Joy Hutcheson: MOTION to hear a motion out of order? Second.

Kevin Murphy: Motion passes.

Joy Hutcheson: MOTION to suspend the rules in order to ratify the Trustee slate and extend the session. Second

Kellie Federici: Parliamentary Inquiry – do we need to put a time on that.

Kevin Murphy: We should be done in no later than 15 minutes but potential go longer.

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Kevin Murphy: With minor opposition, motion passes.

Kevin Murphy: We vote to ratify the slate. If any member to the slate, then we will ratify each member of the slate.

Kelly Lynch – Point of Order – do we have enough votes in the room?

Kevin Murphy: I think there is a quorum.

Trevor Scheible: MOTION for Atlantic North slate. Second.

Kevin Murphy: Motion passes unanimously.

Trevor Scheible: MOTION of Atlantic South slate.

Second.

Kevin Murphy: MOTION passes unanimously.

Trevor Scheible: MOTION to approve Midwest Regional slate. Second.

Kevin Murphy: Motion passes unanimously.

Trevor Scheible: MOTION to approve Pacific North slate. Second.

Kevin Murphy: Motion passes unanimously.

Trevor Scheible: MOTION to approve Pacific South slate. Second.

Kevin Murphy: There is opposition so we will have to go through each name individually.

Elizabeth Saldebar: It is my understanding that all candidates must come up from their Area and I’m not clear that all of the candidates have gone through that process.

Kevin Murphy: Mona Ibrahim – motion passes unanimously.

Kathy Jo Rangno – motion passes unanimously.

Susan Bredau: Point of order – It is my understanding that Yvette Holman

Kim Sherwan: Yvette contacted me today and told me that she would not be available to the interview today for the WST.

Kevin Murphy: Point of Order not taken. Yvette Holman – motion carried unanimously.

Dwayne Miller – Parliamentary Inquiry – do we have the right to ratify if someone didn’t come through the area?

Kevin Murphy: We don’t know what happened at the Area. We just know what the Trustee provides to us. We cannot handle here.

Jenn Scheible: Point of Information – Isn’t the Pacific South supposed to have a suggested minimum of 4 candidates?

Kevin Murphy: That may have been amended.

Trevor Scheible: MOTION to approved Southwest slate. Second.

Nick Alexander – Point of Information – Pacific South “shall” have 4 according to the manual.

Kevin Murphy: And yet here we are.

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Trevor Scheible: In a perfect world, we would love to have that happen. The voice has stated that is what we want. Sometimes it doesn’t get filled. If you don’t people or votes, you can’t have the slates.

Jason Laurence: About procedure, I don’t know any of these people and have no idea information on which to make this vote.

Kevin Murphy: Sometimes that is the problem. Alot of times these people have come up through the service program and they have to be supported strongly at their Area level. This is more about rejection and not approval. Regional assembly is supposed to send up the best people they can and we are put in the position to ratify them.

Kevin Murphy: Southwest slate is ratified and motion passes.

Trevor Scheible: European Region didn’t submit any candidates. MOTION to approve the Trustee at Large slate. Second.

Kevin Murphy: Motion passes unanimously.

Trevor Scheible: WSBT has voted not to fill Trustee at Large II position. MOTION to approve WST slate. Second

Kevin Murphy: We have to vote on the members individually. Mona Ibrahim – motion passes with some opposition. Kathy Jo Rangno – Motion passes unanimously.

Trevor Scheible: MOTION to approve the WSOB slate. Second.

Kevin Murphy: Motion passes unanimously.

Position	Nominees
Atlantic North	John Bernarbone, Alan Siegel
Atlantic South	Anne Bouley Meyer
Midwest	Jeffrey Ushry, Brian Tenebaum, Patrice Fitzpatrick, Rick Delgado

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Position	Nominees
Pacific North	Kellie Federici, Don Fraser
Pacific South	Mona Ibrahim, Kathy Jo Rangno, Yvette Holman
Southwest	Kerry Wesley, Carl Jenkins
European	No slate brought forth by the regions
Trustee at Large I	Kathy Jo Rangno – PSR Yvette Holman – PSR Kerry Wesley – SWR Carl Jenkins – SWR John Bernarbone – ANR lan Siegel – ANR Jeffrey Ushry – MWR Brian Tenebaum – MWR Anne Bouley Meyer – ASR Kellie Federici – PNR Don Fraser – PNR Richard Levy – WSO

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Position	Nominees
Trustee at Large II	N/A
World Service Trustee	Mona Ibrahim, Kathy Jo Rangno
World Service Office Trustee	Yvette Holman, Richard Levy

Trevor Scheible: After announcements from Conference Coordinator may have,

MOTION to adjourn. Second.

Brian Tenebaum: Please take any valuables with you.

Kevin Murphy: Motion passes unanimously.

END OF DAY

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