Sep 1 – 5, 2009 – WS Conference – Summary of Motions – Documents Archive for Cocaine Anonymous

2009 World Service Conference Cocaine Anonymous Summary of Motions

September 1-5, 2009

September 1, 2009

Trevor Scheible: Motion: To approve the redrawing the regional boundaries to include the province of Saskatchewan in the Pacific North Region. Second.

Motion carries unanimously.

Joy Hutcheson: Motion: Make a motion to accept the petition for Antelope Valley District to move from San Fernando Valley Area to the West Inland Empire CA Area per the World Service Manual. Second.

Earnest Martin – Motion: Table motion. Second.

Motion to table carries by vote of 70-59.

WSBT: Motion: To revise the fourth paragraph of “How It Works” as follows:

To revise the 4 ^th paragraph of “How It Works”, as follows: “Remember that we deal with cocaine [insert new language]”and all other mind altering substances” [end new language] cunning, baffling and powerful. Without help, it is too much for us. But there is one who has all power, that one is God. May you find him now. Half measures availed us nothing. We stood at the turning point. We asked His protection and care with complete abandon.”

During discussion the following question was asked:

“When we receive…maybe this is a question for the group that they may know, guess, when we receive permission from Alcoholics Anonymous to use “How It Works”, did that permission grant us the…I mean, was that permission to just plug in “cocaine” to where it says alcohol, or do we have permission from Alcoholics Anonymous to add verbiage anywhere we see fit”?

The conference was advised:

“We did not originally have that but we have now contacted them and have permission to do this.”

As a result of the above statements, the motion put forth to the Conference floor was passed. This sparked an investigation by the WSBT to obtain copies of the written permission for our own records and safe keeping for future reference. After months of digging through files at the World Service Office, Conference Committee Archives, CALA Archives, talking with a number of former WSBT board members and inquiries with our outside law firm, it was determined that no written permission or documentation that indicated verbal permission to revise, edit or change “How It Works” could be found.

It was also determined that said “permission” expressed at the Conference was incorrect, and that referenced “contact” regarding “reprinting” did not include “How It Works”. Additional information obtained by the WSO reflected that AA also requested that we not revise or reprint “How It Works.”

As a result of our research and information provided to us from the WSO, at the 2009 WSBT March Quarterly meeting the following 5 motions were passed, also shown is the current status of any action items:

Page 1 of 29 Unapproved

1) Motion to cease publications and distribution of any material and or literature containing “How It Works” in any medium.

Action items:

The WSBT instructed the WSO to immediately cease selling HFC II, remove the suggested meeting formats from our website that contain “How It Works” and replace them with “We Can Recover.”
The WSO crafted a statement to tell members that we currently had publication issues with HFC II and that HFC I would be replacing it until those issues were resolved.
The Regional Trustees were instructed to get the word out to the members in their regions via online communications, area visits etc.
A motion was passed by the WSOB/WSBT to reprint HFC II excluding all AA literature. Currently that version of the book is with the typesetter.
Chair’s of both WSBT/WSOB attended an LCF conference call to explain the situation and field questions from that committee.

2) Motion to have TAL investigate as to whether or not we have permission to re-print with redistribution (all media) of other AA literature/phrases…ie: “The Promises”, and “A Vision for You”.

Action item:

A) TAL/WSOT made contact with AA Intellectual Properties department for the above motion which produced the following results:

AA would have no objections to your reprinting excerpts from Alcoholics Anonymous, of the so-called “Promises” pages 83-84 or the paragraph in chapter 11 “A Vision for You” page 164, but would request that you indicate the source of the material, (the title and the page number), together with the following disclaimers immediately after the excerpt being used:

The excerpt from Alcoholics Anonymous, page 83-84 is reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”) Permission to reprint this excerpt does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed herein. A.A. is a program of recovery from alcoholism only – use of this excerpt in connection with programs and activities which are patterned after A.A., but which address other problems, or in any other non A.A.. context, does not imply otherwise.

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The excerpt from Alcoholics Anonymous, page 164, is reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”) Permission to reprint this excerpt does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed herein. A.A. is a program of recovery from alcoholism only – use of this excerpt in connection with programs and activities which are patterned after A.A., but which address other problems, or in any other non A.A.. context, does not imply otherwise.

Please note that currently HFC II, page 237, has the “Promises” and a “Vision For You” with the following disclaimers:

Attachment A for email history of correspondence with AA for above motion

3) Motion for WSO to set up meeting, face to face, with AA to address the problem and ways to solve it, make amends, ask forgiveness, and how can we make further restitution. Record of meeting via minutes should be distributed to the WSOB and WSBT. Meeting to include the local Regional Trustee.

Action items:

Attachment B was emailed out on May 10^th 2009 by the WSOB chair

Attachment C was received by the WSOB chair on June 3^rd 2009. Several calls have since been made to AA by the WSOB chair for the meeting date but nothing has been settled upon yet.

Attachment E response from AA

Attachment F response from AA sent by WSOB Chair

4) Motion that a letter regarding this issue be drafted with members of both Boards involved in the writing of it. Letter should be approved by both Boards before distribution.

Action item:

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Attachment D was approved by both WSBT/WSOB boards sent to AA certified mail on June 3^rd 2009; receipt was received by WSO on June 11^th 2009

5) Motion to address the issue with the fellowship via letters to the delegates, News gram articles, CA website, assemblies, and delegate mailings…after the meeting with AA.

Action item:

After the meeting is completed the results will be shared with the entire fellowship in accordance with above motion.

In conclusion, per Attachment F, we have a meeting scheduled with AA World Services, September 17, 2009. Recommendations from the WSBT will be forth coming pending the outcome of that meeting.

Attachment A

From: Smith, Darlene <smithd@aa.org>

Subject: Reprint Permission

To: “wsotprinciples@yahoo.com” <wsotprinciples@yahoo.com>

Date: Thursday, May 14, 2009, 6:55 AM

Willie Bailey

849 S Normandie Ave. #208

Los Angeles, California 90005

Dear Willie:

Thank you for your recent email in which you requested permission to reprint excerpts from Alcoholics Anonymous for use in a Cocaine Anonymous publication entitled, Hope, Faith and Courage II.

AA has no objection to your reprinting excerpts from Alcoholics Anonymous, but would request that you indicate the source of the material, (the title and the page number), together with the following disclaimer:

The excerpts from Alcoholics Anonymous are reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”) Permission to reprint these excerpts does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed herein. A.A. is a program of recovery from alcoholism only – use of these excerpts in connection with programs and activities which are patterned after A.A., but which address other problems, or in any other non A.A.. context, does not imply otherwise.

If you are in agreement with the above, we have no objection to your use of these brief excerpts from, Alcoholics Anonymous, as described. Thank you in advance for your anticipated cooperation.

Sincerely,

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Darlene Smith

Intellectual Property Administrator

AA World Services, Inc. 475 Riverside Drive New York, NY 10115

From: Smith, Darlene <smithd@aa.org>

Subject: RE: AAWS Reprint Policy

To: “Willie Bailey” <wsotprinciples@yahoo.com>

Date: Wednesday, May 13, 2009, 11:15 AM

Hi Willie,

I am drafting an email to you, however, for our records we need your address.

Darlene

From: Willie Bailey <wsotprinciples@yahoo.com>

Subject: Re: AAWS Reprint Policy

To: “DarleneSmith” <smithd@aa..org>

Date: Thursday, May 7, 2009, 11:06 AM

Ms. Smith, we are attempting to use just 2 paragraphs on page 164 in which we use as a reading titled “A Vision For You”

Our book is meant to be suggestive only, We realize we know only a little, God will constantly disclose more to you and to us. Ask Him in your morning meditation what you can do each day for the man who is still sick. The answers will come, if your own house is in order. But obviously you cannot transmit something you haven’t got. See to it that your relationship with Him is right, and great events will come to pass for you and countless others. This is the Great Fact for us.

Abandon yourself to God as you understand God. Admit your faults to Him and to your fellows. Clear away the wreckage of your past. Give freely of what you find and join us. We shall be with you in the Fellowship of the Spirit, and you will surely meet some of us as you trudge the Road of Happy Destiny.

May God bless you and keep you—until then.

Thank you in advance

From: Willie Bailey <wsotprinciples@yahoo.com>

Subject: Re: AAWS Reprint Policy

To: “DarleneSmith” <smithd@aa..org>

Date: Wednesday, April 29, 2009, 1:16 PM

Page 5 of 29 Unapproved

Thanks for your reply, we have no intentions to reprint the entire chapter but just the “Vision for You” as it is read in most meeting formats.

From: Smith, Darlene <smithd@aa.org>

Subject: AAWS Reprint Policy

To: “Willie Bailey” <wsotprinciples@yahoo.com>

Date: Wednesday, April 29, 2009, 12:29 PM

April 29, 2009

Willie Bailey

C.A. World Services, Inc.

Dear Mr. Bailey:

Thank you for your request to reprint the chapter “A Vision for You” and the so-called “promises” from Alcoholics Anonymous for inclusion in your Fellowship’s upcoming publication entitled Hope, Faith and Courage II.

Unfortunately, Alcoholics Anonymous World Services, Inc. (“AAWS”) reprint policy does not permit the use of more than the Steps, the Traditions (short form) or the Preamble (through the Grapevine), or a phrase, short paragraph, and the like, from text material. More specifically, it would not permit the reprinting of an entire chapter. Therefore, under these circumstances we must deny your request to reprint an entire chapter.

Additionally, it has always been the Board’s position that the so-called “promises” were written in the general context of Alcoholics Anonymous, and were not intended to be specially titled (as, e.g. “the promises”) not to be reprinted as numbered or tabulated items; the Board feels that, where the “promises” material is reprinted, it should be reprinted in the full text, and formatted just as it appears on pages 83 – 84.

We would have no objection to your reprinting the so-called “promises” provided that you use the following attribution:

This excerpt from Alcoholics Anonymous, pages 83- 84, is reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”). Permission to use this excerpt does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed therein. A.A. is a program of recovery from alcoholism only – use of this material in connection with programs and activities which are patterned after A.A., but which address other problems or concerns, or in any other non-A.A. context, does not imply otherwise.

If you are in agreement with the above, we have no objection to your reprinting excerpts from pages 83-84, from Alcoholics Anonymous, as described. Thank you in advance for your anticipated cooperation.

Sincerely,

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Darlene Smith

Intellectual Property Administrator

AA World Services, Inc. 475 Riverside Drive New York, NY 10115

From: Smith, Darlene <smithd@aa.org>

Subject: RE: Permission

To: “Willie Bailey” <wsotprinciples@yahoo.com>

Date: Wednesday, April 15, 2009, 7:26 AM

Hi Willie,

Thank you for your email and phone calls (I was out of the office yesterday). Willie, unfortunately, I will not be able response to your question just yet. But I will be touch in approximately two to three weeks.

Sincerely,

Darlene Smith

Intellectual Property Administrator

A.A. World Services, Inc.

From: Willie Bailey <wsotprinciples@yahoo.com>

Subject: Permission

To: smithd@aa.org

Date: Monday, April 13, 2009, 6:21 PM

Ms. Smith, My name is Willie Bailey and I am a member of the board of trustee’s CA world service, I am the World Service Office Trustee. I am contacting you regarding a request that may have been already submitted by Richard Schafer Trustee at Large or Patty Flanagan Paid Director of CAWSO Inc.. The request is for permission to use A Vision For You and The Promises, in their original version, in our story book Hope Faith and Courage II. This is not an official request, but rather to track and see if a request has already been made so we will know what the next step will be.

If indeed this request has been properly submitted, then all I would need is the status of this request. If there is no record of this request being made in writing, then I would like to know so I can formally do so in writing following all protocol in this matter. I will contact you by phone, around 11:00am your time 4/14/09, If you could please email back to me either way on this matter, Thank you for your time and troubles in this matter.

Willie Bailey contact info wsotprinciples@yahoo.com or baileywillie@att.net (323)573-0441 If you need a contact # Willie B. WSOT

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Attachment B

From: John Bodkin [mailto:john. bodkin@sbcglobal .net]

Sent: Saturday, May 23, 2009 11:01 AM

To: CPC

Subject: For Trustee Consideration – Cocaine Anonymous Publication Issues

AA World Services, Inc., C/O Mary Dragon, CPC P.O. Box 459

New York, NY 10163

May 10, 2009

Re: Matter for Trustee Consideration

Dear Mary,

Thank you very much for your time on the phone in the beginning of May. The following outlines a specific and important matter that the Board of Trustees of Cocaine Anonymous World Services has asked that this office present for AA Trustee consideration.

The World Service Board of Trustees and the World Service Office Board of Directors of Cocaine Anonymous would like to respectfully request a face to face meeting with the Trustee Members of Alcoholics Anonymous for the expressed purpose of discussion related to several potential publication issues outlined in the proposed agenda below:

Proposed Agenda –

A. Background / History: (What it was like)

Some time between 1986 through 1989 members of Cocaine Anonymous World Service (CAWS) met with Alcoholics Anonymous (AA) to discuss the use and modification of AA literature to help carry the CA message. The feeling the CAWS members had after this meeting was CA had permission to use/revise selected readings of AA literature.

B. What Happened:

CAWS revised some of the wording from Chapter 5 of the book “Alcoholic Anonymous” entitled “How it Works” mainly replacing the word alcohol with cocaine and reprinted it in our book “Hope, Faith & Courage Volume II – Stories and Literature from the Fellowship of Cocaine Anonymous”.

C. What it is like today:

At the 2008 CAWS Conference , held in Los Angeles, a motion was passed to further revise the portion of chapter 5, “How it Works”, by inserting new language

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after the word cocaine to include “and all other mind altering substances”. During discussion of the motion the following was asked:

a. Excerpt from conference transcript: “When we receive…maybe this is a question for the group that they may know, I guess, when we receive permission from Alcoholics Anonymous to use “How It Works”, did that permission grant us the…I mean, was that permission to just plug in “cocaine” to where it says alcohol, or do we have permission from Alcoholics Anonymous to add verbiage anywhere we see fit?”

During our research to the above question we have since not been able to produce any written permission, so we are contacting you at this time for the expressed purpose of asking what CAWS may do now to be current, and to make this issue right with AA. Please note that we have already counseled with your publications liaison on strictly publication issues, but our proposed agenda seeks additional information on perhaps a more spiritual level.

Yours in Fellowship and Service,

John Bodkin

Chairperson

Cocaine Anonymous World Service Office Board of Directors

Attachment C

From: CPC <cpc@aa.org>

Subject: RE: For Trustee Consideration – Cocaine Anonymous Publication Issues

To: “John Bodkin” <john.bodkin@ sbcglobal. net>

Date: Wednesday, June 3, 2009, 9:12 AM

Dear John,

Warm G.S.O. greetings.

I have forwarded your e-mail to the General Manager for the General Service Office of A.A. for her consideration.

She is out of the country at present so please know that upon her return, we will be getting together and will respond to your important e-mail.

Cordially,

Mary Dargan

C.P.C. coordinator

Attachment D

June 3, 2009

Page 9 of 26 Unapproved

AA World Services, Inc.,

C/O Mary Dargan, CPC P.O. Box 459

New York, NY 10163

Re: Matter for Trustee Consideration

Dear Mary Dargan,

The World Service Board of Trustees and the World Service Office Board of Directors of Cocaine Anonymous respectfully requests a face to face meeting with the appropriate Trustee Members of Alcoholics Anonymous for the expressed purpose of discussing CA publication issues outlined in the proposed agenda below:

Proposed Agenda –

A. Background / History: (What it was like)

B. What Happened:

C. What it is like today:

At the 2008 CAWS Conference, held in Los Angeles, a motion was passed to further revise the portion of chapter 5, “How it Works”, by inserting new language after the word cocaine to include “and all other mind altering substances”. During discussion of the motion the following was asked:

a. Excerpt from conference transcript: “When we receive…maybe this is a question for the group that they may know, I guess, when we received permission from Alcoholics Anonymous to use “How It Works”, did that permission grant us the…I mean, was that permission to just plug in “cocaine” to where it says alcohol, or do we have permission from Alcoholics Anonymous to add verbiage anywhere we see fit?”

During our research to the above question we have since not been able to produce any written permission, so we are contacting you at this time for the expressed

Page 10 of 29 Unapproved

purpose of asking what CAWS may do now to be current, and to make this issue right with AA. Please note that we have already counseled with your publications liaison on strictly publication issues, but our proposed agenda seeks additional information on perhaps a more spiritual level.

	Yours in Fellowship and Service,
	John Bodkin		Hayward Hunt
	Chairperson		Chairperson
	Cocaine Anonymous		Cocaine Anonymous
	World Service Office Board of Directors		World Service Board of

Attachement E

Attachment F

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From: kookoo 4U [kookoo4u@hotmail.com]

Sent: Friday, August 28, 2009 3:40 PM

To: wsotprinciples@yahoo.com; Hunt, Hayward; wsoboard@yahoogroups.com

Cc: cawso@ca.org

Subject: First available date for meeting with AA

Just heard back from publications director. They have a monthly GSO meeting on Sept. 18 and John Kane can and will be in NY at that time. They could meet with you on Thursday 17th, however, if not then they will discuss other dates and John Kane will make every attempt to coordinate his schedule to accommodate.

The WSBT will now entertain questions regarding this matter…

Cynthia Cronkhite: Motion to suspend the rules to extend tonight’s session. Second.

Motion passes.

Cynthia Cronkhite: Motion to extend tonight’s session in order the complete the WSBT report. Second.

With some opposition the motion passes.

Joy Hutcheson: Motion to hear a motion out of order? Second.

Motion passes.

Joy Hutcheson: Motion to suspend the rules in order to ratify the Trustee slate and extend the session. Second

With minor opposition, motion passes.

Trevor Scheible: Motion for Atlantic North slate. Second.

Motion passes unanimously.

Trevor Scheible: Motion of Atlantic South slate. Second.

Motion passes unanimously.

Trevor Scheible: Motion to approve Midwest Regional slate. Second.

Motion passes unanimously.

Trevor Scheible: Motion to approve Pacific North slate. Second.

Motion passes unanimously.

Trevor Scheible: Motion to approve Pacific South slate. Second.

Kevin Murphy: There is opposition so we will have to go through each name individually.

Mona Ibrahim – motion passes unanimously.

Kathy Jo Rangno – motion passes unanimously.

Trevor Scheible: Motion to approved Southwest slate. Second.

Motion passes.

Trevor Scheible: Motion to approve the Trustee at Large slate. Second.

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Motion passes unanimously.

Trevor Scheible: Motion to approve WST slate. Second Mona Ibrahim – Motion passes with some opposition. Kathy Jo Rangno – Motion passes unanimously.

Trevor Scheible: Motion to approve the WSOB slate. Second.

Kevin Murphy: Motion passes unanimously.

Position	Nominees
Atlantic North	John Bernarbone, Alan Siegel
Atlantic South	Anne Bouley Meyer
Midwest	Jeffrey Ushry, Brian Tenebaum, Patrick Fitzpatrick, Rick Delgado
Pacific North	KEllie Federici, Don Fraser
Pacific South	Mona Ibrahim, Kathy Jo Rangno, Yvette Holman
Southwest	Kerry Wesley, Carl Jenkins

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European	No slate broughtforth by the region
Trustee at Large I	Kathy Jo Rangno – PSR, Yvette Holman – PSR, Kerry Wesley – SWR, Carl Jenkins – SWR, John Bernabone – ANR, Alan Siegel – ANR, Jeffrey Ushry – MWR, Brian Tenebaum – MWR, Anne Bouley Meyer – ASR, Kellie Federici – PNR, Don Fraser – PNR, Richard Levy – WSO
Trustee at Large II	N/A
World Service Trustee	Mona Ibrahim, Kathy Jo Rangno
World Service Office Trustee	Yvette Holman, Richard Levy

Trevor Scheible: Motion to adjourn. Second.

Motion passes unanimously.

September 2, 2009

5^th Concept Statement

I was upset and felt manipulated by the manner that the Trustees responded to questions from the floor regarding Trustees on the slate who had not been ratified by their Areas/Regions. This was exasperated by a member approaching 2 members of CAUK and telling us that the European Region had failed by not submitting anyone to

Page 14 of 29 Unapproved

the slate. The European Region did not bring anyone to the slate because we did not have a candidate we were comfortable with.

Sitting on the TEC, I am bound by confidentiality, however, the floor asked questions about whether there were candidates who had not been ratified by their Area. I knew this to be the truth but the Trustees chose not to reveal this to the floor.

This has left me uncomfortable and God suggested I speak the truth to the floor omitting personalities and running with principles. I would like to stress that both candidates were fabulous and I have not brought this to the floor to rub dirt on the candidates.

Willie Bailey: Motion to rescind the motion from last year. Second. (As restated below)

Motion: To revise the fourth paragraph of “How It Works” as follows:

Pearl Braboy: Call for the vote.

Kevin Murphy: Motion to close debate takes 2/3 majority and is not debatable. With minor opposition the motion passes.

Motion: To revise the fourth paragraph of “How It Works” as follows:

The motion fails 76 – 71.

Susan Bredau: Motion: to reconsider the motion to rescind the motion from last year regarding the wording of “How It Works”. Second.

Yvette Holman: Call for the vote. Second.

Kevin Murphy: Motion to close debate passes unanimously. Motion to reconsider the motion to rescind passes by a vote of 64-52. We now have a motion on the floor.

Niki Drake: Motion to limit debate to 3 for and 3 against. Second.

Kevin Murphy: Requires 2/3 vote with no debate. Motion to limit debate passes with minor opposition.

Motion to rescind passes 80-58.

Ian Young: MOTION – can we suspend the rules to extend time. Second.

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Motion passes.

Ian Young: MOTION to extend in order to hear all Committee reports. Second.

Motion passes.

Ben Lew: Motion to approve the 2008 Conference Minutes. Second.

Motion carries unanimously.

Brian Tenenbaum: Motion to suspend the rules in order to change the agenda.

Second.

Motion carries unanimously.

Brian Tenenbaum: Motion to move Old business to Saturday. Second.

Motion carries unanimously.

We are adjourned.

September 4, 2009

MOTION: To insert a new paragraph 3 and an additional sentence on paragraph 4 to the

Introduction on page 3 of the IT Committee Workbook and Guidelines which reads:

Social networking, blogging, micro-blogging, and other tools have emerged as daily communication methods for individual members. When using these tools, we need always be mindful to not link to C.A. web sites, not use the C.A. logo, Cocaine Anonymous name, or other registered trademarks of C.A. (e.g., “C.A.”, “Hope Faith and Courage”, “We’re Here and We’re Free”, etc.,) and to be respectful of anonymity and other spiritual principles in accordance with the Twelve Traditions of C.A.

This Workbook consists of one main section containing the guidelines for Area and District web sites, and appendices containing specific World Service Office’s policies. It is expected that this Workbook will change to cover other new developments as they arise in this rapidly changing environment. At this time, it is strongly recommended that groups and meetings use their Area or District web sites as their exclusive internet outlet.

Second.

Motion passes with minor opposition.

Rose Jones: Motion to accept the submitted artwork for 2010 CATW? Second.

Motion passes with some opposition.

MOTION: To approve the PI budget of $12,500.00 for the 2010/2011 budget. Second.

Nick AlexanderCall the question. Second.

Motion passes with minor opposition.

Motion carries minor opposition with substantial unanimity.

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Motion: to remove “How It Works” from the H&I Committee Guidelines, and all references to “How It Works” in H & I Meeting Formats. Second.

Elizabeth Saldebar: Motion to move to table as it’s premature.

Second.

Motion to table fails 66 – 73. Kelly Federici: Friendly Amendment – insert a clause, “pending a decision from Alcoholics Anonymous for reinsertion.”

Jason Smidt: Yes, we accept.

Motion: to remove “How It Works” from the H&I Committee Guidelines, and all references to “How It Works” in H & I Meeting Formats. The piece would be reinstated given a positive decision by AA.

Robert Bridges: Call the question.

Kevin Murphy: The motion passes.

The motion passes with substantial unanimity.

Motion to approve “A Guide to the Conference” as a Conference committee document.

(See Attachment). second.

The motion carries unanimously.

Motion to approve “Proposal for Hosting World Service Conference. (See Attachment) Second. Motion passes with substantial unanimity.

Proposal for Hosting World Service Conference

We are excited that you want to put in a bid for the annual World Service Conference of Cocaine Anonymous. Traditionally Cocaine Anonymous World Services hosts an annual conference in Los Angeles the week prior to Labor Day. We are now accepting bids from areas that would like to be the host city.

Please list the reasons why your area should host a WSC Conference and list any prior Conference / Convention experience.

Here are the following specifications that must be included for your bid for consideration for the conference to be held the week prior to Labor Day (USA)

Name of the city
Name of the host area
Name of contact person or persons
Hotel room prices
Nearest Airport
Nearest places to eat
Year you would like to host
Hotel specifications*

Strength of Fellowship:

Area Meetings:________________________

Region Meetings:______________________

Approximate # of membership____________

Any Area wishing to host the World Service Conference of Cocaine Anonymous must submit all bidding to the following members:

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a) Regional Trustee

b) Chairperson of the World service Conference Committee.

c) WSO

The substantiated bid is brought to the WSC conference Committee at the WSC to be considered on the Conference Floor. Each Host City should obtain written bids from 3 different hotels in their area. Bids must be received at no later than 36 months prior to proposed conference.

Note: Areas outside the U.S. should provide proof of charity / non-profit status, in good standing, in accordance with the host country’s laws and regulations.

It is suggested that the proposed hotel be close to a major airport or convenient enough for travelers from out of the area to get to (e.g.. Shuttle service to and from hotel).

The Following is an example format and hotel specifications* need to be included in your bid as the host area for the World Service Conference of Cocaine Anonymous

GUEST ROOM ACCOMMODATIONS:

Dates	Day 1	Day 2	Day 3	Day 4	Day 5	Day 6	Day 7	Day 8
Rooms	10	20	50	50	50	50	50	5
TOTAL NUMBER OF ROOM NIGHTS:					285

MEETING ROOMS

Our needs as follows:

Trustee Meeting – Saturday week prior to Labor Day noon to midnight – Board room set up – 24 hour hold

WSC Office – Tuesday before Labor Day noon to midnight – 24 hour hold Foyer of WSC Office – Tuesday to Labor Day

Ballroom set for 200 Class room style Tuesday to Sunday 24 hour hold – coffee service

Breakout rooms – Wednesday 8am to midnight – 24 hour hold – conference set up

Trustee Election Committee (TEC)– may need to increase Trustee room 20 people (number of days subject to change)
Structure & Bylaws (S & B) – 50 people breaks into smaller groups to work – can room accommodate or other spaces available?
Literature, Chips & Format (LCF) 20 people
Finance – 20 People –
Hospitals & Institutions (H&I) 50 people
Convention – 50 people – breaks out into smaller groups
Public Information (PI) – 50 people
Conference – 20 – room needed intermittently (have used ball room)
Unity – 20 people
Information Technology (IT) – 10 people internet access
Archive – 10 people – computer scanning 2 stations

Date	Start Time	End Time	Function	Setup	# OF People	End Time
	8am	Midnight	Meeting	Conference	15
	7:00 AM	24 hr hold	Office	Computer/Copier

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8am	Midnight	Committee Meeting 5	Conference/Square	20 – 50
8am	Midnight	Committee Meeting 6	Conference/Square	20 – 50
8am	Midnight	Committee Meeting 7	Conference/Square	20 – 50
8am	Midnight	Committee Meeting 8	Conference/Squares	20 – 50
8am	Midnight	Committee Meeting (	Conference/Square	20 – 50
8am	Midnight	Committee Meeting 10	Conference/Squares	20 – 50
8am	Midnight	Committee Meeting 11	Conference/Squares	20 – 50

Office:

Room used as an office will need to be re-keyed for security (equipment will be brought in) and four keys provided
Three 20AMP dedicated circuits in the room used as the office
up to 15-Six foot tables
2-Sixty inch Rounds
Trash Can/Recycle Can

Discount food/beverage in restaurant

Group parking rate with in/out privileges

Stage in classroom style conference room with 2 microphones

Internet access

Foyer – for registration electrical access – cash register and computers, and phone line for credit card machine

Suggested Conference Contract Negotiating tools

Free or discounted coffee and iced tea and the ability to charge for coffee and iced tea, if necessary.
Room rate to include approximately $10.00 per night rebate to CAWSO conference. Reservation cut-off date to be 30 days or less and rate shall be honored if rooms are still available.
Address the issue of internet/discounted room rates.
One free room with each 40 to 50-room nights based on “total room nights.”
Free meeting space.
Hotel to provide A\V equipment at no charge.
No fees paid for set-up or break down.
Room rate to be in effect 5 days prior and 5 days after the conference.
Late check out on final day of conference.
Free or reduced parking rates.
24-hour use of pool, spa, health club.

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Whenever possible, hotel room rates should not exceed $125 per night.

Suggested Conference Checklist

Hotel

Stage Configuration
Room for large screen
Tables on stage
Stage tables skirted
Stairs for stage in place
Chairs on stage (4 Executive chairs)
Light for Conference Chair
Garbage containers
Referral box on main table
Projection screen stage left
AV cart in place
Projector in place
Two mikes on main table

Podium Configuration

Right and left side stairs
Room between podium stage and wall
Chairs between podium stage and wall

Sound System

Gooseneck microphone/stand for center of room
Audio feed to tapers table
Confirmed audio system working

Main Room Set Up

Classroom seating for 160+ double spaced for comfort
Skirted 8′ banquet table in back of room for taper
Three, 8′ skirted banquet tables in back of room for literature/handouts
Coffee and water station (hot and cold)
Two, 60″ skirted rounds near front of room

Business Office

Dedicated circuits in place (3)
Confirm office layout
Tables set up and skirted per layout
Computers set up and running
Internet capability
Three local equipment rental contacts (computers, copiers)

Thank you for submitting your proposal for World Service Conference of Cocaine Anonymous.

Elizabeth Saldebar: Motion to suspend the rules to take a motion of new business out of order. Second.

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Motion passes by 2/3 vote.

Elizabeth Saldebar: Motion to approve the travel expense not exceeding $700 in the WSO Budget for Greg Dobbs to attend the AA Face-to-Face meeting in New York. Second.

Motion passes.

Duane Miller: 5th Concept Statement on $700 motion. I have been listening to debate. I hear a lot of fear and this information is public domain. We are jumping past the people selected to handle this meeting and not allowing them to do their job. I was a little bit offended.

Nick Alexander: Motion to reconsider the special $700 expense. Second.

The motion to reconsider clearly fails.

Susan Bredau: Motion: To accept the newly re-formatted CAWSCPI Handbook sent out under SR14. Second.

Motion passes unanimously.

Motion : To allow the WSBT the latitude to request permission from A.A. World Services to add “and all other mind -altering substances” after “Remember that we deal with cocaine” in C.A.’s version of How It Works. Second.

Motion carries with substantial unanimity.

Motion: Pending AA approval, the Conference grants the WSBT the authority to insert “and all other mind-altering substances” after “Remember that we deal with cocaine” in C.A.’s version of How It Works. Second.

Motion carries with substantial unanimity.

Motion: Pursuant to Point 12 of the C.A. Pamphlet Approval Process, motion to approve the Reaching Out card as set forth in Attachment A. Second.

Motion passes unanimously.

Motion: Pursuant to Point 12 of the C.A. Pamphlet Approval Process, motion to approve the pamphlet “C.A. is for the Gay, Lesbian, Bisexual or Transgendered Addict” as set forth in Attachment B. Second.

Gloria Bridget: Call the question.

Second.

Motion fails by 56 to 69 so we will continue with debate.

Trevor Scheible: Call the question.

Motion carries unanimously.

With noted opposition the motion carries with substantial unanimity.

Motion: Pursuant to Point 12 of the C.A. Pamphlet Approval Process, motion to approve the revised version of “We Can Recover” as set forth in Attachment C. Second.

Kelly Federici: We’d like to withdraw the motion.

Motion is withdrawn

Now is a good time to take a break.

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MOTION: To revise the first paragraph of “Who is a C.A. Member?” as follows:

While the name “Cocaine Anonymous” may sound drug-specific, we wish to assure you that our program is not. Many of our members did a lot of cocaine; others used only a little, and some never even tried coke. We have members who drank only on occasion, those who casually referred to themselves as drunks, and others who were full-blown alcoholics. Lots of us used a wide variety of mind-altering substances, calling ourselves stoners, tweakers, junkies or just plain dope fiends . Whether we focused on a specific substance or used whatever we could get our hands on, we had one thing in common: eventually we all reached a point where we could not stop. Second.

Siobhan Ayer: Call to question. Second.

Motion passes with substantial unanimity.

Motion passes 80-60.

Motion: To approve the concept of a pamphlet on recovery for the disabled. Second.

Jason Laurence: Call to question. Second.

Motion carries unanimously to end debate.

Motion carries unanimously.

Peter DeRaffaele: Motion – to insert new bullet for Marathon Chair person, page 15 : “Responsible for the purchase of “I Shared” buttons and/or chips for all marathon meetings.” Second.

Motion carries unanimously.

Michael Thomas: Motion – to insert new language to the Speaker Chairperson duties pages 15/16:

Responsibility for proposing no less than 2 (two) speakers for each slot to be filled.
1. Final selection of the speakers for each lot filled will be chosen by group conscience by the host Area/Region Program Committee and submitted to the general committee for approval at least 9 (nine) months prior to convention.
2. “Submit speaker selection to WSOB for financial approval for approval 8-months prior to convention.”

Keith Frater: Call to question. Second.

Motion passes with minor opposition with 2/3 votes required.

Motion carries with noted opposition with substantial unanimity.

Kellie Federici: 5th Concept Statement – I feel really strongly that this is not worded well and could be misconstrued in the future. Perhaps down the road, it will then become that the WSOB will be approving the speakers. I don’t believe it is worded clearly. We need to be much clearer and go forward with clear and concise direction.

Motion – Insert new bullet on page 36 at the end of Bidding Guidelines that reads :

“All areas/regions submitting bids to host the CAWS Convention should also put forth a slate of at least three (3) nominations, with a minimum of two (2), for the

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Convention Chairperson position. This list of candidates should be ratified by the area/region submitting the bid.” Second.

Motion passes 71 – 46.

Cynthia Cronkhite: Motion to start at 9:00 a.m. tomorrow instead of 8:00. Second.

Motion carries.

September 5, 2009

Michael Higgins: Motion – Move Appointment section as found on page 6 of the

Chairperson duties to follow the General Guidelines. This new section shall be titled

“Appointment and Removal of WSC Convention Chairperson” and will be revised as follows:

“Immediately following the selection of the host area/region by the C.A. World Service Conference, nominations from the host area/region for candidates will be accepted from the host Area/Region for the position of chairperson of the World Service Convention. Following the area/region approval the slate must be submitted, in writing, by local delegate(s) to the World Service Conference Convention Committee Chairperson. Three (3) nominations preferred with a minimum of two (2).

At such time, will be reviewed by a board consisting of the Trustee of the region, the WSCCC Chairperson, Vice-Chairperson and Secretary who will vote and choose the chairperson by group conscience. The above -mentioned process will take place and be completed within 30-days three (3) months of host area/region selection by the WSC….” Second.

Benjamin Lackey: Call the question.

Kevin Murphy: Motion passes with substantial unanimity.

The motion with substantial opposition the motion passes.

Ian Young – 5th concept – I want to let you know this motion and last night’s motion will affect Area bidding in the future. This will affect CA as a whole.

Jeanne Williams : Motion: In the WSCCC Guidelines under Speaker Chair, Page 16, insert new bullet 2 – Responsible for proposing a slate of back-up speakers to be used in case of a vacancy. This slate has to be submitted to the WSOB for financial approval approval no later than 60-days prior to convention.” Second. Motion carries unanimously.

Calvin Walker: Motion – Amend Pg 6, #3 under Chairperson Appointment by inserting

“Steering Committee“ as follows: “Immediately following the election of the Chairperson and Steering Committee, the chair is encouraged to coordinate….” Second.

With minor opposition the motion carries with substantial unanimity.

Motion: To amend WSCCC Guidelines as follows (page 6, point 2): “…The above- mentioned process will take place and be completed within three (3) six (6) months of the site selection by WSC.” Second.

Shannon Seebeck: Motion is withdrawn.

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Joy Lawrence : Motion: Insert verbiage to page 7 WSCCC Guidelines following Regional Trustee. New verbiage to read “The Convention Steering Committee will consist of the following: Chairperson, Vice-Chairperson, Treasurer, Secretary, Program Chair, Hotel Liaison and Regional Trustee. It is suggested that any Area/Region host Convention Steering Committee member not be considered for election for an officer position on the WSC Convention Committee. Second.

Motion passes with substantial unanimity.

Motion 9: Add an Information Technology Chairperson position to the WSCCC Guidelines (page 28) following ‘Closing Coordinator’:

<INFORMATION TECHNOLOGY CHAIR

Sobriety Requirement: Eighteen (18) months continuous sobriety

Past Service Work Required: Prior experience on a convention committee Qualifications: Organizational and communication skills; Prior experience with Information Technology

INFORMATION TECHNOLOGY CHAIR DUTIES

Works closely with the WSC IT committee to ensure compliance with current WSC IT guidelines.
Ensure that the networking and hardwiring capability will meet the needs of the convention. E.g. registration, memorabilia, Wi-Fi for Internet needs of members who attend convention, etc.
Coordinate I.T. needs with other committees
Submit computer and networking costs for Registration and Memorabilia to Spending Committee and WSO
Set-up the on-site convention network needs the day of the convention.
Be available on-site during convention for maintaining and troubleshooting the convention networking needs.
Arrange for on site safety and return of computer equipment.

Pg 17 – Registration Chairperson – Modify the following bullets:

1 – Work with Information Technology chair to install, operate and train others on the registration committee in the computerized processing of all registration form.

2 – Work with Information Technology chair to coordinate on-site updated registration reports with WSO at all general convention meetings.

6 – Submit computer set up costs and needs for registration, to Spending Committee and WSO.

Arrange for on site safety and return of computer equipment.

Computer &Technology budgeting and networking needs fall under I.T. CHAIR

Pg 21 – Memorabilia Chairperson – Insert new bullet

Work with Information Technology chair to provide for any computerized equipment needs.

Second.

With minor opposition the motion passes with substantial unanimity.

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Shawn Bacoccini: Motion – Modify the Convention Anonymity Statement, Page 5, paragraph 2, to provide anonymity for convention attendees when it comes to social networking sites.

“We earnestly request that those gathered here honor this condition of anonymity. <In keeping with our traditions,> we request that no record be made of the convention either by photography, moving or still, or by videotape. <We specifically request that members refrain from posting on any social networking site any convention photos and/or videos which identify any activity, entity or person as being associated with Cocaine Anonymous.> If you should happen to recognize someone here who identifies themselves as an addict, please keep that knowledge strictly to yourself.”

Second.

Motion passes unanimously.

Rick Antolovich: Motion – to insert in Source Table Chairpersons duties (pg 11):

Using WSO merchandise order form, submit chips and literature request to Treasurer to include materials in all available languages.

Second.

Motion carries unanimously.

Tom Walsh: Motion #1: On page 14 of the WSM strike the entire text of the “Finances – General Guidelines”.

FINANCES – GENERAL GUIDELINES

~~Trusted servants elected to handle money should be chosen with care.~~
~~Checking accounts should require two signatures. Those authorized to sign consist of chairperson, vice-chairperson, treasurer, vice-treasurer, secretary, or finance committee chairperson.~~
~~The functions of collecting cash should be separated from the function of record keeping and audit of records.~~
~~The treasurer shall report income and expenses on a regular (monthly) basis.~~
~~Checks should not be pre-signed.~~
~~Standard accounting procedures should be utilized to record all income and Areas may consider outside professional accounting or bookkeeping services.~~
~~A finance/spending committee may be established to monitor and approve All non-operating expenditures should be approved by the finance/spending committee.~~
~~Monies maintained in a general account should be limited to two or three months operating expenses to curtail embezzlement.~~
~~Receipts and/or invoices should be maintained for all expenditures.~~
~~Copies of all invoices and checks shall be maintained.~~
~~All non-committed funds may be donated to World Service, by a group, or District in accordance with the 70-30 plan.~~
~~An area should forward all non committed funds to the World Service Office.~~
~~At the Group level, it is recommended that two group members be accountable for Group funds.~~

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It is recommended that each level of service set up auditing and accounting procedures with appropriate checks and balances.

Second.

Motion carries with minor opposition but with substantial unanimity.

Tom Walsh: Motion #2: On page 38 of the WSM, item 13, “Any motion made at the Conference which changes the WSC structure or a WSC committee structure or which has a major significant effect upon the World Service Conference, a World Service Committee, the World Service Manual or C.A. as a whole must be referred to the appropriate committee prior to consideration.” Second.

Motion passes with minor opposition with substantial unanimity.

Tom Walsh: Motion to reconsider the motion regarding the Financial Guidelines.

Second.

Marc Harvey: Call the question. Second.

Motion passes with minor opposition.

Motion to reconsider fails with substantial unanimity.

Motion #3: On page 38 of the WSM #14, to change “Proposed material to be reviewed by the Delegates for possible consideration by the Conference must be received by the WSO at least 90 120 days before the WSC so that all Delegates can receive and review the material at least 60 days prior to the Conference.”

Second.

Michael Chiki: call to question. Second.

Motion to close debate passes with substantial unanimity.

Motion passes with 2/3 majority.

Motion #4: On page 13 of the WSM, to add new paragraph following item C to read as: “To avoid implied affiliation, when referencing the name Cocaine Anonymous, the block letter CA, the official Cocaine Anonymous logo (hereinafter logo), future variations of the logo, and the motto “We’re Here and We’re Free”, on publications such as flyers, newsletters, directories, the following disclaimer should be used: “In the spirit of Tradition Six, CA is not allied with any sect, denomination, politics, organization or institution.” Second.

Motion carries with minor opposition with substantial unanimity.

Susan Bredau: 5th Concept Statement – I don’t believe that I’m the only delegate here that uses closing reports to go back to my Area so that they can take the guidance and know what the conscience of this body was at this Conference. It’s incumbent upon S&B to rely on housekeeping to fix motions later. In order to be a grown up fellowship and do things the right way, I don’t think that we can expect our fellowship to have correct grammar but our S&B committee should be held to higher standard.

Motion #5(A): On page 13 of the WSM to insert new paragraph, below the 5^thparagraph, to read as: “Any media (printed, electronic, or otherwise) to be made

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available by the group, district, or area, for the fellowship, shall have prior approval from the respective service body.” Second.

Motion passes unanimously.

Motion #5(B): On page 13 of the WSM insert new paragraph, below the 5^th paragraph,

to read as: “Any new content for the ca.org website shall be approved by the WSBT and the WSOB prior to posting.” Second.

Kenny Williams: S&B would like to withdraw the motion.

Motion #6: On page 49 of the WSM add new language after the sentence “The WSO Trustee shall not concurrently serve as Chairperson of the CAWSO Board except on a temporary basis, not to exceed 120 days.” to read as: “The WSO Trustee shall not serve as an Chair/Vice Chair of the WSBT in order to eliminate any possible conflict of interest.” Second.

Motion passes with noted opposition with substantial unanimity.

Motion #7: On page 39 of the WSM SR-21, add new language to read as: “Materials to be distributed to the fellowship by World Service Conference Committees shall be approved on the Conference floor prior to distribution with the exception of financial budgets.” Second.

Motion carries 2/3 vote. Division of the house has been requested. Motion passes 87-41 which meets the required 2/3 majority.

Elizabeth Saldebar: Motion to remove from the table the request from the Antelope Valley District to move to the San Fernando Valley Area to the West Inland Empire Area. Second.

Motion to remove from table passes. I am going to recuse myself as well and swap places with the Vice Chair.

Original Motion from Day One: Motion to accept the petition for Antelope Valley

District to move from San Fernando Valley Area to the West Inland Empire CA Area per the World Service Manual. Second.

Steven Freeman: Call the vote. Second.

Motion clearly passes.

With minor opposition, the motion carries.

Duane Miller: Motion – this body starts to collect a 7th tradition on the first and the last day of the conference. Second.

Kevin Murphy: That also falls under SR 13 also. It needs to be referred to committee first.

Nick Alexander: Motion – to suspend SR13 rules for purpose of making a motion. Second.

Motion fails.

Michael Chiki: Motion – to suspend the rules in order to take items from tomorrow’s agenda now. Second.

Motion carries unanimously.

Election of conference officers.

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Ian Young: I’d like to nominate Susan Calkins as Conference Co-Secretary.

This becomes a ratification vote. Susan Calkins is re-elected as Conference Co-Secretary.

Time and place for the next conference. Next year, the Conference will be held August 31 to September 5th, 2010 at the Four Points Sheraton in Los Angeles, CA. Conference Floor: Motion to suspend the rules to cancel tomorrow’s session. Second. The motion carries.

Hayward Hunt: Motion to adjourn the 2009 World Service Conference of Cocaine Anonymous. Second.

Kevin Murphy: The aye’s have it. I declare the 2009 WSC adjourned.

We will adjourn with the Serenity Prayer.

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Unapproved

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