Aug 28 – 29, 2005 – WSBT Quarterly Meeting Minutes – Documents Archive for Cocaine Anonymous

CA WORLD SERVICE BOARD OF TRUSTEES REGULAR QUARTERLY MEETING MINUTES

August 28-29, 2005

Final Approved Minutes

(Approved by WSBT for distribution on November 17, 2005)

Since this report is a confidential CA document, for members only, it contains Member’s full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).

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The regular quarterly meeting of the CA World Service Board of Trustees, at the Sheraton Four Points Hotel, Los Angeles, California, was called to order at 2:02 p.m. on Sunday August 28, 2005.

Quiet time & Serenity Prayer
Roll Call

Personal sharing completed
Reading of the 12 Traditions – Jackie
Read & Discuss Tradition One (Limit discussion)

Our common welfare should come first, personal recovery depends on CA unity.

Discussion by Board Members:

We either unite together or we are going to completely fall off the map. Most of the problems which are heard about relate to how we work together, how personalities may or may not get in the way. This is what we need to do in order to have a home. The application of this Tradition is sometimes seen in meetings where there has been a drunken person who is distracting. This Tradition is applied for the group’s welfare. The drunken person is taken outside of the meeting and talked to a one on one basis, so the meeting does not suffer. If we don’t approach this type of matter in this way, the drunk person could ruin the whole meeting. The welfare of the group comes first before the individual.

Remember the “we” in our communications, often people who come to the WSBT with inquiries desire to tell us their opinion on who is right and wrong on an issue. When this occurs, perhaps we can look at the Group Inventory pamphlet.

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Unity is the opposite of disunity or division. Sometimes it is racial, sometimes not. Hopefully, there will be a day when we get into other languages other than English.

There are some things that are clear to me as CA has grown, it is not a high end experience anymore, it is a selling your body or getting a gun stuck in your face kind of experience now. One way we can get unified is to see that the addiction has never changed, the drug never changed. The drug doesn’t care the circumstances, but neither does recovery. People absolutely believe that they are doing what is the best for CA, it is not in the Book anywhere. It is not the same CA in Kansas as it is for the recovery in the desert.

We must begin with unity before all else. I see people taking votes of confidence on each other. Stop using Robert’s rules of orders as if it was a weapon and remember why we got here in the first place. I personally desire to help it flourish and continue.

Read & Discuss Concept VII (Limit discussion)

The Conference recognizes that the Charter and the Bylaws of the World Service Board are legal instruments; that the Trustees are thereby fully empowered to manage and conduct all of the world service affairs of Cocaine Anonymous. It is further understood that the Conference Charter itself is not a legal document; that it relies instead upon the force of tradition and the power of the C.A. purse for its final effectiveness.

Discussion by Board Members:

This can apply to us as we discuss the level of support of the WSBT of the proposed European Region which we will discuss this weekend and during the Conference. The key words are “chief initiative and the active responsibility…”

There is some wisdom here about not having 100 or more people trying to make a decision or find a conscience in every case, sometimes a smaller group can and should be charged with such responsibility. We need to be mindful of some of these decisions and how they might affect CA as a whole. The concept talks about acting among ourselves – with God as he may express himself in our group conscience.

This Concept attempts to clarify the relationship and the balance of power between the board of the trustees and world. The confrence charter of CA itself is not a legal document. The groups are still the ultimate athority. Power of the purse is a CA original, it is not in the eqivalent AA Concept.

Review of Agenda

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One correction, on new business #20. This should be changed to CAWS from CAWSO. There are possibly three new things to add to the agenda under new business. Item numbers as follows:

Letter from Denver Area member to trustee mailbox, this came from the jail.
Letter to the trustee mailbox from central California Ca from Dennis N.
Conclusion of negotiations re Utah contract CAWS 2008. (John).
Kathy Jo R. in her report asked more specific questions of the board-response (Jay).
Approval of the opportunity drawing, confrence committee fundraiser.

Motion to suspend the rules to take old business items 1, 2 and 3 out of order

Second. Passes.

Motion to discuss these items at this point in the Agenda. Second and passes unanimously.

Items 1 2 and 3 old business are to be discussed next:

Items Related to WSOB:

Participation of the WSOB at the August Quarterly Board to Board/Board-to-Board meeting at August quarterly – timing and agenda (Jay)

The meeting between the boards is tonight at 7:00 pm, the Agenda is completed too. So this Agenda item is completed.

Process for interviewing and selection of WSOB Chair (Jay)

Interview questions posted by Jackie. This is process for all interviewees.

There are also other issues re existing Chair interview. WSOB Chair posted the resume and then asked the WSBT for feedback of how that goes forward.

Discussion: We welcome all candidates who want to stand for the position.

Question: Are we going to move forward with ratification or honor the WSM with its explicit language that requires interviews by all those seeking to be WSOB Chair?

Comment – we need to interview no matter what. What questions to use to interview, are the one’s Jackie crafted adequate or do we need to modify them?

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When are we going to do complete this proces, the interview and selection traditionally happens this week. Some concern if we do not do this this week. We have a better feel for the candidates if we see them face to face.

We need to ask the three people who put their names in if they still want to stand for the position.

Some discussion about questions to add to interview process, due to the confidential nature of this part of the process, this discussion is omitted from these minutes.

Discussion too, that perhaps a referral needs to be made to fix process re returning chair and returning director process (John and Teri to submit something for review by the WSBT)

Motion to table the modification of the interview process for officers and directors until tomorrow, second. Passes with one no vote.

Cynthia 5^th Concept – changing this now might get this done now.

Comment – this still goes to the floor for approval anyway.

Now back to discussion of how to proceed with the WSOB chair selection.

There will be a referral to Structure and Bylaws to amend the process to exempt current WSOB Chairs and Treasurers.

Motion that for the WSOB Chair vacancy, we follow the WSM procedure and interview all candidates. Second

Discussion: The Conference passed this unanimously and it literally says we must follow it. I would like to see us go ahead. So if there is only one candidate we do an interview. There is a vacancy when the term expires, as is the case here. Some issue has been made that people in the position who want to serve again need not be interviewed and that the process was intended to exlcude them. Unfortunately, the Manual says nothing about possibly exempting people serving in the positions who re-up. We need to follow the black and while clear language. This Motion is made to clarify that the only action we can do here it to follow the WSM to the letter.

Motion passes unanimously.

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The WSOT is the contact to communicate with the WSOB interviewee and to find out their respective intentions to stand for WSOB Chair.

The WSOT will be contacting all interested WSOB Chair candidates aboutt the time and date of possible interviews – and to clarify their respective intent.

Motion to postpone definitely the issues of the WSOB chair, interview schedule and questions until we have definitively who the candidates are. Second.

Friendly amendment – to make it the first agenda item.

Declined

Motion passed with one abstention.

Dinner break 6:15

WSBT-WSOB meeting is scheduled next until the end of the evening.

Return to WSBT meeting at 10:43 pm.

Motion to adjourn until 8:30 am sharp in the San Francisco Room. Second.

Friendly amendment for 9:00 am, accepted.

Motion passed unanimously.

WSBT meeting closes for the night at 10:45 pm.

WSBT meeting reconvened at 9:12 am on Monday morning August 29, 2005 with the serenity prayer. All WSBT members are present.

The WSOT has conversed with the possible WSOB Chair candidates and informs the WSBT that there are three candidates. Kathy Jo R., Judy W., and Bob C.

Accordingly the previous passed motion will now be addressed:

Motion to postpone definitely the issues of the WSOB chair, interview schedule and questions until we have definitively who the candidates are.

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We have a set of pending questions and we need to set interview times for the candidates. After looking through the Conference schedule, the first opportunity for interviews would be Wednesday evening after 6:30pm after the dinner break. Thursday morning at 9:00 am was also suggested. Each interview will be scheduled for an hour.

Motion to conduct WSOB Chair interviews Thursday September 1, 2005 at 9, 10 and 11 am and then meet immediately thereafter to make a decision. Second.

Friendly amendment suggested 9:30am instead. Declined

Motion passes with two against.

Earl will coordinate with the candidates the order of the interviews based upon availability

Now to the questions:

A draft is in progress. Some discussion re questions for this position. Due to the confidential nature of these questions, this discussion is omitted from these minutes.

Motion to accept the 14 interview questions as currently stated for the WSOB Chair. Second.

Friendly amendment to only use for this interviewing process. Amendment was accepted.

Motion passes unanimously.

Next item:

Review procedures for selection of WSOB Directors (John)
- To remain on agenda pending status of inclusion in the WSM
- Now in WSM – remove from agenda, or do we wish to make changes?

Discussion: We have already made a decision on this with the last Motion. Based on action taken in old business item number 2, then there is no need to proceed on item number 3.

Now back to regular Agenda.

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Approval of Quarterly Minutes and Related Items

WSBT Quarterly Minutes
Minutes of May 2005 WSBT quarterly meeting

Page 23 per diem, replace with meal allowance on the top of the page item #13.

Motion to approve. Second, Passes unanimously.

Minutes of May 2005 WSBT/Co-Anon meeting

Motion to approve. Second. Passes unanimously.

Minutes of May 2005 WSBT/WSOB meeting

Motion to approve. Second. Passes unanimously.

Minutes of July 2005 Conference Call

Motion to approve. Second. Passes unanimously.

Record of Online Business
Between May 2005 and August 2005 quarterly meeting

Motion to approve. Second. Passes with two against.

WSBT OFFICER REPORTS

Chairperson – (Teri)
Vice Chair — (Cynthia)
Secretary — (Jay)

Motion to accept all three officer reports as submitted, second, passes with one abstention.

TRUSTEE REPORTS

Trustee Reports (Discussion on reports previously submitted for review)

– World Service Office Trustee Report (Earl)

– World Service Trustee Report (John)

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– Trustee At Large (Bobbie)

– Regional Trustee Reports

– Midwest (Tony)

– Pacific North (Cynthia)

– Pacific South (Carl)

– Atlantic North (Jackie)

– Atlantic South (Teri)

– Southwest (Jay)

Motion to accept the trustee reports as submitted. Second. Passes with one abstention.

TRUSTEE COMMITTEE REPORTS

(Discussion on reports previously submitted for review)

Finance (Earl, Jay)
Conference (John, Carl)
Long Term Planning (Bobbie, Teri, Cynthia, Jackie, John, Carl, Earl, Jay)
Trustee Election Committee (Cynthia, Tony, Jay, Earl, Carl, Jackie)
Legal (Jackie, Jay)
Orientation (Teri, Cynthia, Jackie, Jay)
Negotiation (John, Cynthia, Jackie, Tony, Ken, Teri, Jay)
NewsGram (Cynthia, Jackie, Teri, Bobbie)
Convention Committee (Ad Hoc) (Jay, Teri, Jackie, Cynthia, Bobbie, John)
Outreach (Cynthia, Bobbie, Carl, Jackie, Jay, John)
International Structure & Development (Jackie, Cynthia, John, Jay)

Motion to accept trustee committee reports as submitted. Second. Passes with one abstention.

TRUSTEE CONFERENCE COMMITTEE REPORTS

Trustee Conference Committee reports (discussion on reports previously submitted for review):

– Conference (John)

– Convention (Carl)

CAWS 2006 (Jay)
CAWS 2007 (Tony)
CAWS 2008 (Cynthia)

– Finance (Earl)

– Hospitals & Institutions (Bobbie)

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– Internet (Tony)

– Literature, Chips & Format (Cynthia)

– Public Information (Jackie)

– Structure & Bylaws (Jay)

– Unity (Teri)

Motion to approve all Trustee Conference Committee reports as submitted. Second.

Friendly amendment with the exception of Convention committees – accepted.

Question – why exclude convention reports – Response: because there is so much at stake and planning of these that they bear more attention.

Passes unanimously.

CAWS 2006

Discussion of status, all is well, the committee caught up two years worth of work in one year and should be commended. Question about what would be on the budget- it would be the conservative number with a goal to best it.

Motion to approve report. Second. Passes unanimously

CAWS 2007

It has been a challenge, see Tony’s report. Tony asked that the planning committee substantiate the budget, they did not meet the deadline. The last two weeks has seen the budget come together. A real good working budget. Estimated profit ist at $47K.

Some discussion of concerns with Chair remain. There is still not a procedure in place to remove a trusted servant on a CAWS convention committee. The WSCCC may draft something to be placed in the guidelines.

Really important to look at the Memphis lessons and how to grow this into future conventions- how to practice love and patience with service.

Motion to approve report. Second. Passes unanimously.

Caws 2008

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Blessed to have an experienced committee. Marriott is nice there and with a Starbucks in the lobby and a mall near by

Some discussion about the $10 rebate and disclosure to the fellowship. WSOT to investigate the $600 caws 2008 disposition of pre-convention fundraising funds at WSO. In all likelihood the Utah Area will put up the funds until the accounts are set up. Fundraising was discussed in some detail. WST – John- there is a unique opportunity to negotiate with the Marriott- 65% attrition as proposed is unheard of; still some loose ends with Kathy Jo re audio visual, perhaps can finish this contract this week.

Motion to approve report. Second. Passes unanimously

OLD BUSINESS

Items Related to WSOB:

Note: Agenda items 1-3 of Old Business were addressed earlier in the quarterly meeting and appear above in these Minutes.

Budget Issues:

Spending review and consideration for future Trustee budgets for 2005/2006 and 2006/2007 fiscal years (Teri)
- Moved to online and further discussion after budgets are available

We are collectively $3500 under budget.

Question- what do we need to do for 2006/2007?

Discussion of how to cut our budget – possibly cut meetings of the WSBT. Maybe create an ad-hoc committee to work with the finance committee to study these matters in more detail.

This is the beginning of some emerging debates related to the plan for a possible European region.

May need to support the world donor program at regional level also

Individual trustee budgets – when can we see them and what is the process
to review them before they go to Finance Committee @ Conference? (Jay)

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Patty and Earl have been looking at this issue
Budgets for 2005-2006 were posted to WSBT group 7/20/05

As a group we were under budget. We would like to have more timely updates, because the trustees always have to ask where they are at. Not every one sends their receipts and or reports in a timely manner. Current rule of thumb is 30 days after the quarter ends until we get some accurate idea of the spending.

Referrals We Need to Respond to (for Opening Report):

Referrals we are to be working on throughout the year (All)

#3726 – Develop guidelines that address the issue of streaming audio links of CA speakers on area websites – I am the webmaster of our area’s website (casandiego.org). We have added a page to our website that allows one to click on a link and listen to CA speaker tapes. I believe we need guidelines on this issue so as to assure that we stay within the 12 traditions of CA. (Cynthia, John, Jackie)

Motion passed in May to refer to Internet Committee
Does Teri have hard copy signed off so it can be turned in to Conference Committee?

No copy of this referral yet.

#4005 – Grant authority to WSBT to allow spending not granted on WSC approved budget. This allows for conservative budgeting and guidelines while giving authority to complete projects, slated but not budgeted in the current year. (Teri, Jay)

Motion to approve the following response: Second.

We decline to request such authority. We are of the view that the processes in place along with the Concepts are adequate in their current state.

Passes unanimously.

#4084 – Re-work Trustee ratification process on pg. 6.7 WSM Paragraph 1. Require at least a 30-day notice of any ratification vote taking place. (Teri, Jackie, Jay)

Need clarification from maker (Trevor S.); update?

Motion to approve the following response. Second.

We finally were able to speak with the maker of this referral this past weekend at the CALA convention after trying to reach him for six months. His concern was

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contrary to what we had understood, he did not want someone to claim that they were removed without notice, so he as asking for a shield against such action. Upon reviewing the process in place, we believe it to have sufficient protections in place in its current state to prevent such problems, hence we decline to re-work the ratification process in this regard.

Friendly amendment: we recently spoke with the maker of the referral : replace this for the first sentence. Accepted.

The response now is as follows:

We recently spoke with the maker of the referral. His concern was contrary to what we had understood, he did not want someone to claim that they were removed without notice, so he was asking for a shield against such action. Upon reviewing the process in place, we believe it to have sufficient protections in place in its current state to prevent such problems, hence we decline to re-work the ratification process in this regard.

Friendly amendment: start with Upon and delete the language prior to that. Accepted.

The response now is as follows:

Upon reviewing the process in place, we believe it to have sufficient protections in place in its current state to prevent such problems, hence we decline to re-work the ratification process in this regard.

Friendly amendment: add one sentence: The maker of this referral did not want someone to claim that they were removed without notice, so he was asking for a shield against such action. Accepted

The response now is as follows:

The maker of this referral did not want someone to claim that they were removed without notice, so he was asking for a shield against such action. Upon reviewing the process in place, we believe it to have sufficient protections in place in its current state to prevent such problems, hence we decline to re-work the ratification process in this regard.

Passes unanimously.

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#4218 – Suggest CAWSC (CA World Service Conference) initiate and/or establish a separate committee for memorabilia and/or CA Approved materials not covered by Literature, Chips and Format (LCF) (Teri, Earl, John)

Motion to approve the following response. Second.

The suggestion to create a subcommittee has been evaluated and declined for the matter of memorabilia and other items not covered by LCF, may already be sufficiently addressed by way of the conference convention committee guidelines or their body of work.

Passes unanimously

#4226 – What happens to the copyright if and when the logo is translated into foreign language? (Bobbie, Jackie, John, Jay)

Motion to approve the following response. Second:

It is the intention to have our materials protected World wide and the costs are being investigated and the finance committee will be looking into this in forthcoming budgets.

Passes with two abstentions.

#4302 – Review the AA “12 Concepts Illustrated” booklet and determine whether CA groups and service workers may use this booklet, or whether the LCF Committee needs to re-invent it. (Bobbie, Jay, Cynthia)

Status of referral to LCF – does Teri have hard copy signed off so it can be turned in to Conference Committee?

Teri has the hard copy which will be give to LCF by way of the Conference Committee.

#4375 – On page 4 of the newly approved “Financial Guidelines for Groups” etc., under the sub-heading “Special Donations,” does one group donating to a “Special Cause” aiding another group violate Tradition 7? (Bobbie, Earl)

Motion made in May to approve response as follows: The “Financial Guidelines for Groups” on page 4 assumes all these groups are CA groups or CA members. It does not violate Tradition 7 for a group or individual to earmark or designate a “Special Donation” to a particular project or fund within CA. We, as a fellowship, are self-supporting through our own contributions. We, as a fellowship, are able to

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donate, via the group conscience, to various projects at different levels of CA. Extensive discussion of what is earmarking. Motion tabled to online.

Motion to remove from the table. Second. Passes.

Now additional discussion.

Motion to amend previous motion from May to approve response as follows: The “Financial Guidelines for Groups” on page 4 assumes all these groups are CA groups or CA members. It does not violate Tradition 7 for a group to assist another group. We, as a fellowship, are self-supporting through our own contributions. We, as a fellowship, are able to donate, via the group conscience, to various projects at different levels of CA.

Second. Motion to amend passes.

Friendly amendment now to current response. Please strike last sentence. Accepted

The proposed response now reads:

The “Financial Guidelines for Groups” on page 4 assumes all these groups are CA groups or CA members. It does not violate Tradition 7 for a group to assist another group. We, as a fellowship, are self-supporting through our own contributions.

Motion passes unanimously.

#4689 – Does a Director or Trustee member of a Service Board, such as the WSBT or WSOB, have the right to proxy a vote? (Bobbie, Jackie, John, Jay)

Proposed response read and motion to table until a time definite – until printer can be hooked up so that everyone can look at this before discussion and voting.

Second on motion to table. Passed.

Proposed response: The WSBT has considered the issue of proxies and whether such use might be proper for Trustees and WSOB members who cannot attend a day or longer of the WSC. Proxies are allowed by and among delegates as set forth in Standing Rule 5(c), see page 3.6 of the WSM. Proxies are also provided for under Roberts Rules of Order unless prohibited by the State where the Corporation is in existence. There is no such prohibition in California.

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Under the Concept of the right of participation, it is fair and appropriate that these members of the WSC also have the right to have their votes counted if they cannot attend. A proxy to another member of the same service board would achieve this end. Accordingly, the following motion is brought forward for consideration by S&B: MOTION RE PROXIESTo add a new section to WSM Standing Rule 5(d):To read as follows:A Trustee may proxy his/her one vote to another Trustee, and a member of the WSOB may also proxy his/her one vote to another member of the WSOB. Proxies in this instance shall be applicable for the day or days when the Trustee or WSOB member will not be in attendance at the WSC. It is the intention that the WST and the WSOT be deemed a member of the WSBT for purposes of this motion.

#4718 – To add to the WSM, page 3.5, under WSC Committee Chairperson (duties and responsibilities) item (j) “work to insure wherever possible that the vice-chair or another delegate committee member is willing and able to assume the chair position the current chair term is completed.” This member feels that when a large committee of say 15-25 members feels the necessity to elect a non-delegate chair, then that committee and chair is doing something wrong. (Jay, Teri, Cynthia)

Status of referral to S&B – does Teri have hard copy signed off so it can be turned in to Conference Committee?

No copy of this referral as of yet.

#4729 – Please investigate the legalities of using the Public Information poster on a postcard. “Federal Postal Law.” (Jackie, Jay, Earl)

Waiting to get prototype from P.I. Will have report for next quarterly. Move from online agenda to August agenda

Proposed response:

We have investigated this matter but have no clarity on its application. On its face and in our review of the postal regulations we can find no prohibition. In our initial research we did find some post offices that would refuse delivery which is of concern. Perhaps a way to ensure delivery is to take the card and put it in an envelope after all.

Motion to approve response. Second.

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Passes unanimously.

Also to be Addressed Before Our First Floor Appearance:

Conference preparation – Need to be sure individual trustee reports are ready for Tuesday evening. Is there an initial report on behalf of entire WSBT? Is there any advance preparation we can do now versus when we get to the Conference to be ready to help at the delegate orientation (the play and more)? (Jay)

We all give an individual report of the past year that is different from our quarterly reports.
Suggestion of combining all of these into one handout with a goal to have these to Jay one week before the WSC- we can then copy together and circulate.
Jackie will ask the conference coordinator when she sees her next week
Discussion of what types of issues and concerns might be brought up during the question and answer segment of the WSBT report and how can we be prepared to respond

Hold until copies can be printed and reviewed. We need hard copies of these please –hard copies are nice when we are traveling and do not have email access along the way.

Discussion: We have one referral left that has been give to the WSBT for the last year.

Discussion of order of appearance, there was a draft of the order of the reports, so that can be the order. It would be appropriate for the chair to do the closing.

Motion to postpone approval until a definite time –being when we can all read the opening report draft. Second. Passed unanimously.

Referrals We Intend to Make:

Referral to the Internet committee to deal with the issues of:

Online Forums or Chat Rooms,
Online Meetings hosted by area or district websites,
Ability to have email lists that members can sign up on for announcements and upcoming events both on the world website and area/district websites.
- Status of referral? (Tony to write)

Tony has written this and it has been completed.

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Referral to S&B: Guidelines for when an Area wishes to change their Area name
- Status of referral? (Jay to write)

Done

Approval of non-English web sites
- Status of referral to Internet Committee? (Tony to write)

This was resolved by the referral response that Tony wrote for number 8 above.

Sales by members and timing of sales of items with the wrong CA logo at area and world conventions (Jay)
- Moved to online to draft a referral to the WSCCC related to the CAWS conventions

Motion to accept the following language for this referral: Second.

Referral to WSCCC, please insert into the guidelines that all CAWS convention memorabilia items have the correct approved CA logo including trademark as set forth in the WSM.

Motion to postpone to a time definite: until something can be re-crafted. Second.

Passed.

Second referral below:

Referral to WSOB, that a letter be created to send to the respective areas about which logo to use for area conventions and that such letter be sent after a convention when the improper logo including trademark has been used. Example, CALA and Arizona.

Withdrawn.

What is the approval process for media? (Jackie, Cynthia, John)
- What is definition of media – it is not clear yet to all what exactly we are talking about here.

Might need separate processes for P.I. and H&I which define how materials move through each committee in conjunction with the Conference, WSBT and WSOB. Moved to online to work on referrals from this discussion.

Referral to Convention Committee regarding speaker selection (Cynthia, Jay)

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Discussion – this is a problem – what is appropriate to say and how do we share our concerns to the WSCCC on this matter?

There were problems in Memphis and concerns – this was a referral possibly to the WSCCC re this issue.

Draft response:

Please consider adding to the CAWS Convention Committee Guidelines (under the Speaker Chairperson description, General Guidelines, or both) a recommendation that a wide variety of speakers be selected in order to reflect the diversity within our fellowship, in terms of each speaker’s gender, ethnic background, geographic location, individual speaking style, and experience, strength and hope.

Discussion: If we get this published, there seems to read too much control in the way it is worded. But we should still be very concerned with the messages it could give to the newcomers. This could be something that needs to be put in the speaker selection guidelines; the suggestion for this referral was to include this verbiage in the speaker selection committee guidelines. Lengthy discussion on what to do with this concern.

Motion to make a referral that reads as follows:

Motion was seconded and motion passes with one opposed.

Lunch Break from 1:30pm till 2:15pm

After lunch Comments/Updates:

In regards to the last motion, Cynthia has already written this referral.

Updates on then interview times: Bob at 11am, Kathy at 10am, Judy at 9am.

Re proxy discussion from earlier. The printer was hooked up and all read the proposed response.

Motion to accept the response. Second.

Proxy motion passed with one abstention.

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Jay will take this forward to S&B.

Postponed motion regarding opening Conference report:

Some changes made to proposed language. Final language is:

C.A. World Service Conference 2005

World Service Board of Trustees Report

INTRODUCTION AND OPENING COMMENTS:

We would like to thank you all for a great year of service to and by the fellowship. Thanks, too, to the entire World Service Board of Trustees (WSBT) for their hard work this year.

Between our quarterly meetings and conference calls, the WSBT has continued to work on many matters of business by e-mail. In our ongoing efforts to communicate with the Fellowship we are now providing records of all motions which are passed as a result of our online business.

As always, the World Service Board of Trustees continues to strive to do what is best for Cocaine Anonymous as dictated by a loving God that guides us through the World Service Conference and our group conscience.. It is our great pleasure to be of service to the CA Fellowship.
WSBT INTRODUCTIONS:
WSBT Members:
Teri Knight, Atlantic South Regional Trustee & WSBT Chair
Cynthia Cronkhite, Pacific North Regional Trustee & WSBT Vice Chair
Jay Finesilver, Southwest Regional Trustee and WSBT Secretary
Jackie Schickler, Atlantic North Regional Trustee
Bobbie Harmon, Trustee at Large
Tony Drake, Midwest Regional Trustee
Carl Warlick, Pacific South Regional Trustee
John Bodkin, World Service Trustee
Earl Henderson, World Service Office Trustee

REFERRALS THAT WERE WORKED UPON DURING THE YEAR:
We will report on the referrals we have received and acted upon over this past year, in our Report to be given when the Conference reconvenes on Friday.

OTHER REPORTS BY INDIVIDUAL TRUSTEES:

We have attached to this Report, the respective individual Conference Reports to be given by each of the trustees.

CLOSING COMMENTS:

Thank you for allowing us to be of service. We now welcome any questions from the floor.

Respectfully,

The World Service Board of Trustees

Motion to approve this report. Second .

Motion passes with one abstention.

Next, some discussion about the questions which might come up re the storybook, what about the twelve point approval process for the book. Jackie will respond

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about the book and how this process is different for the book because the 12 point process was designed for pamphlets and not the literature.

Items Related to Positions Being Filled/New Trustee Orientation:

Future of the WST position (John, Tony, Carl, Jay, Cynthia)
- Moved to online; John will submit his thinking to us via e-mail. John will clarify and look at both financial and spiritual aspects.

Item withdrawn by John.

WS Trustee service as CAWS Conference Committee Trustee (John)
- Status of update to WS Trustee guidelines? Moved to online business

John discussed this and will work on this in his pass it on. This was from two quarterlies ago and we agreed that Conference Committee could be held by anyone from the WSBT versus just WST.

Review updated WSBT Chair responsibilities for approval (Teri, Cynthia)
- Moved to online

Motion to table until fall quarterly. Second.

Passed unanimously.

Revise WSBT reimbursement guidelines to include Conference registration fee
- Moved to online

Teri had modified some of this. Reimbursement also added to excess weight. WSOB also looked at this too and sent it back for WSBT to examine.

Motion to table to online. Second

Teri to get Jay copy and then work on on line

Motion passes with one abstention.

Earl, Jay, and Cynthia will work on this agenda item now.

Were comments received from WSOB regarding changes we made in May? Yes.

Please add internet access reimbursement to expense reimbursement policy (Carl). Also add modification of transportation reimbursement (Carl).

Revisit the WSBT Trustee Finance Subcommittee responsibilities (Teri)
- Update (Note: This is now in the WSM on page 4.1)

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Trustee Finance Subcommittee Responsibilities Description

Existing description

FINANCE

Oversees all WSO financial matters; ensures compliance with existing guidelines and budgets of CA World Services.

Proposed new description

FINANCE

Participates in the review and oversight of all WSO financial matters; ensures compliance with existing budgets of CA World Service.

Motion to accept. Second.

Discussion of what the word “participates” means here.

Passes unanimously.

Jay to do referral to structure and bylaws.

Items Affecting Our Process for this Quarterly

Further changes to pp 6.6 – 6.7 of the WSM (WSBT ratification) (Tony, Jay, Teri)

Add Jackie, Remove Teri.

Motion to table to online. Second. Passes unanimously.

Guidelines regarding taping of WSBT meetings (Teri, Jay, Cynthia)
- Moved to online

Remain online

Define timely completion of quarterly meeting minutes (Jay, Cynthia)
- Update

Teri speaks to that in the proposed WSBT Chair guidelines 2-3 weeks after the end of the Conference.

Move to online discussion.

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Follow-Up from Last Quarterly:

Trusted servants: when trust is lost (Jay, Jackie, John, Carl)

No discussion in the last quarter

Some momentum lost – hard to know what to deal with now.

Perhaps work with long term planning and present at fall quarterly.

Storage on Yahoo group (Tony, John)

Tony talked to Jon F. – this has been ongoing on for 9 months with not much results. No changes yet and none coming for a while. A lower priority for now.

Possible problems to bandwidth – may be able to be resolved.

The switch will occur, it is just a question of when. Lave on agenda for ongoing quarterly updates.

WSBT statement regarding Co-Anon (Jay, John, Tony, Jackie, Teri)

We do have the minutes from the WSBT from that time – Carl is to be thanked for getting these

Motion to table to online – the first order of online business. Second.

Passes unanimously.

Worldwide trademark protection of the CA logo in other languages (John, Jackie, Jay)
- Motion passed in May that we provide the Finance Committee with a proposal and request that they budget to protect our English trademark CA logo in the European Union (was this done?)
- Will stay on agenda for August quarterly. Jackie will follow up with someone she met in Holland who works at the European patent office and then coordinate with John

Jackie to go to Holland

The WSOB Treasurer and the Finance Committee have this motion

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Motion to amend a previously passed motion to change in the “European Union” to worldwide protection, Second.

Motion passed in May that we provide the Finance Committee with a proposal and request that they budget to protect our English trademark CA logo to worldwide protection

Passes unanimously.

Table to fall quarterly after Holland trip

Tradition Six and listing on convention registration forms (Jay)
- Tabled to August quarterly

Motion to remove from the table. Second. Passes with one abstention.

Jay Carl, Tony, and Cynthia – will work on this item online .

Question: Should this discussion involve links for hotels too? Yes.

WSO wish list – is that earmarked funds? (Tony)
- Continuing agenda item for further discussion. Move to online and continue face-to-face discussion.

Move to online discussion.

Referral 006 (Jahi)
- Response to referral completed at August 2004 quarterly; Tony to get complete presentation to WSO for archives

Keep on for next quarterly. Tony.

Items to be Addressed at Each Quarterly Meeting:

We were going to leave on our agenda so that it would not slip away.

No current concerns on this quarterly – revisit next quarter.

Responses to Inquiries from the Fellowship – Selection of Members to Take Lead in Responding After Quarterly:

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CALA’s question from Arthur R. to Trustee Feedback Forum re use of personal prayer at meetings – 1^st posted 6/8/05 (Carl, Jay) Carl on this one – within next two weeks –Sept 9^th with vote to follow
Question from Vickie to Tony re Potawatomi Traveling Times printing “Who is a Cocaine Addict?” – 1^st posted 6/15/05

Reprinting for an ad.

Should we get opinion from WSOB- a good idea

Some information too in the PI handbook

The office grants to permission – note next WSOB meeting is September 22, 2005.

Earl to get response by the next WSOB meeting on September 22, 2005.

Oklahoma’s question from Barry H. to Jay re use of “As Bill Sees It” at meetings – 1^st posted 6/22/05

Jay asked for guidance –

Black and white for a reason- where is the line- when and where is it to be drawn.

Perhaps we reference the manual preface. Mixed discussion. As a board our job is to follow the WSM, we need to respond to that accordingly

Moved to online Jay to draft

Missouri’s question to Tony re step CDs for fund-raising – 1^st posted 6/30/05

This was a man who wanted to sell cd’s – Tony to respond online with draft

Utah’s question from Stan S. to WSO re correctional facility buying Big Books for inmates in treatment program – not formally posted due to missing information

Cynthia and Jay to post online

Question from Becky in Washington State re singleness of purpose – 1^st posted 7/10/05

Cynthia to take lead on.

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Question from Ken M. re Toronto meetings – 1^st posted 7/11/05

Bookies and muckers – Jackie to respond to.

Question from Greg U. in Calgary re Conference minutes online – 1^st posted 7/11/05
- Jay and Cynthia already sent individual responses; is one needed from entire Board?

One is needed from the entire board

We need to be careful of even responding with our own experience – the whole board should respond.

Cynthia and Jay to draft online to Greg.

Question from Kevin M. of Online Service Area re posting names and sobriety dates on CA web sites – 1^st posted 8/15/05

Carl to take the lead with Jay and Jackie respond on line.

Question from Calvin J. in Washington, D.C., re Area response to group’s lack of participation – 1^st posted 8/15/05

Jackie to work on.

Misc. Items Remaining on Online Agenda:

A more formal system of labeling documents for posting and circulating them among the WSBT (Jay)

Remain online Cynthia and Jay to work on.

Regional NewsGram coordinator guidelines (Jay)

Add editor to the newsgram to the loop

There is a draft pending of guidelines

To get this back on track, we can get the draft look it over, then get to newsgram editor for comment and then we get to finalize

CAWS 2006 use of banquet photographer (Jay)

Refer to contract process, vendor and then spending committee –

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From a traditions standpoint this is acceptable in the form that it was explained.

Request from Heroin Anonymous to Sun Valley Intergroup to use/modify its bylaws/guidelines (Jay)

This is a local area issue and has been resolved at the time of this response

World Services mission & vision statements (Jay)

Collaborate for WSBT Outreach subcommittee then online

When legal questions arise at the local level (district, areas, etc) is the legal counsel currently available to the WSBT also available to the local Fellowship? If so, then what the process to obtain to access to the legal counsel? (Teri)

We have a pro bono attorney. When these local levels come to the WSBT and it is not state directed, is this something can be taken to the pro bono attorney and respond appropriately. Discussion of only being able to offering this legal advise to the United States.

Discussion of other legal issues.

It was determined that this item will remain at the WSBT level and will be removed from the agenda.

What we can/should share in CAWS 2006 outreach (Jay)

Moved and combined with online number 26

Orlando drug court meeting
- Bobbie to follow up online re budgeting for TAL to attend similar functions in the future (TAL guidelines specify “Represent CA at Drug related conferences to promote our fellowship with the professional community”)

Cost to be sent to finance committee for this current budget and next budget.

Remain on agenda for the next quarterly.

Modification of E-Mail Guidelines to shorten discussion and/or voting period in certain instances (Jay, Cynthia)

Stay online.

Items to Remain on Quarterly Agenda Beyond August:

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Trustee section in the Delegate notebook (Teri)

To remain until after close of 2005 Conference pending inclusion in the Delegate notebook and the WSM.

Legal committee recommendations regarding vendor licenses (Jay, Jackie, John, Earl, Carl)
- Jackie and Jay have discussed and are hoping to meet with NA again in September
- Tabled to November quarterly

Do we need to again formally decide not to fill the second TAL? (Jay)
- Motion passed in November 2004 to not fill TAL #2 at the conference in 2005 to be revisited the following year

End of old business

Dinner break

NEW BUSINESS

Approval of the proposed WSOB transfer of $15,000 from the Operating Account to the Prudent Reserve (Earl)

Motion to approve WSOB transfer of $15,000 from the Operating Account to the Prudent Reserve. Second.

Passes unanimously.

Approval of the proposed WSOB transfer of $15,000 from the Operating Account to the Conference Reserve Account for their upcoming expenses (Earl)

Motion to approve WSOB transfer of $15,000 from the Operating Account to the Conference Reserve Account for their upcoming expenses. Second.

Passes unanimously.

Who provides us the requisite background information to support future WSOB Director positions, and in what form? (Jay)

This is the responsibility of the WSOT to bring the written or electronic resume, requisite background information, and other pertinent information to the WSBT.

We may need to add this to the WSOT responsibilities if not there already

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Actually the WSOB Chair in the WSM has the responsibility to forward resumes.

What efforts is the WSOB undertaking to find a qualified secretary and a qualified treasurer? (Jay)

Situation not fully resolved with at the office board level, Susan may be willing to do this but there may be remuneration involved. Right now there is no one, position is vacant.. Earl went to meetings for at least 4 months and the whole board will do so this Fall.

As to treasurer position, there is at least one candidate that will be evaluated this fall, that is promising but a wait and see approach. Brian will support this effort too.

A WSBT review process for the WSOB officers and paid director (Jay)

General discussion – may have some merit in the long run. The WSOB chair should review the paid director and should report to the WSBT. If do it at all, perhaps not quarterly. Maybe at the mid point of the 2 year term. Only for the Chair position not the whole board.

Suggestion to move to fact to face in November quarterly and then with some action by February. Tony, Jay, Earl, Carl to draft some first framework for next quarter.

Comments regarding meeting with WSOB Chair in Memphis (Jay)

Comments made and removed from agenda.

Discussion of the identified needs of the WSBT as they relate to vacant trustee positions (Jay)

Possible strong financial or accounting background, more detailed business experience, how to read financial reports. For the WST, perhaps some detailed contract negotiation skills. Organizational skills. Some literary or publishing experience. But some balance too of what our primary purpose is too.

Question- when would this be discussed with the delegate members of the TEC – perhaps at the second ballot when the candidates might be discussed if there is a second ballot.

The CAWS Convention bid process and bid substantiation (Jay)

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Discussion of concerns re the process and the cart before the horse of having detailed commitments and numbers even before a steering committee is in place.

Suggest possible inclusion in the guidelines that there be a host planning committee

Some concern re the process this summer – some of this is not in the bidding guidelines.

Questions re WSC Conference Chair (Jay)

Discussed and removed

LCF story review per Point 7 (Cynthia)

Motion to approve stories numbered 131, 210 and 401. Second.

Passes with one abstention

Process of receiving, tracking and assigning a lead trustee to respond to e-mail questions/concerns received from the fellowship (Jay, Cynthia)

Motion to move online new business items 11-14. Second.

Passes unanimously.

Discussion of Memphis and what we can learn going forward (Jay)
WSBT “statements/positions” in one place in hard copy and on the web (Jay)
Anonymity issues, outside issues and more on the internet – expansion on the one recent question from a member (Jay)
Possible acquisition of CA’s own taping equipment for use by WSBT at quarterlies and by the WSOB (Jay)

Asked WSOT to investigate the cost and reasonableness of our own purchase.

Some concern about not even having a tape of this, urge this info to be deleted once the minutes are approved.

What line would it come out of, how would that money be split up if we decide to buy it.

Why cross this now when we do not have to.

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Definitely need to get on top of the matter of security – who deletes the files, etc and work on guidelines for this matter.

Ratification of WSBT (All)

Ratification was held by secret ballot as set forth in the WSM. All members of the WSBT were ratified.

Ratification of WSOB (All)

Ratification was held by secret ballot as set forth in the WSM. All members of the WSOB were ratified.

Election of new WSOB Director (All)

Motion to approve Howard E. as the new WSOB director. Second.

Passes unanimously.

Earl will contact Bob with this information.

Election of WSBT Officers:

Chair nominations. Tony, Jackie, Jay, Cynthia

Motion that nominations be closed. Second. Passes unanimously.

Process is that the statement of willingness be made and then secret ballot.

Cynthia is the new Chair.

Vice Chair nominations. Jackie, Jay

Motion to close nominations. Second. Passes.

Jackie is the new Vice Chair.

Secretary nominations. Jay, declined – in the spirit of rotation. Bobbie H.

Motion that nominations be closed. Second. Passes.

Bobbie elected as new WSBT Secretary.

Election of CAWS, Inc. Officers:

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President nominations Tony, Jay

Motion to close nominations, Second. Passes.

Tony elected as president of CAWS, Inc.

Vice President nominations Jay

Motion that nominations be closed. Second. Passes

Jay elected as vice president of CAWS, Inc.

Secretary nominations Carl

Motion to close nominations. Second. Passes.

Carl is elected as secretary of CAWS, Inc.

Treasurer nominations Earl

Motion to close nominations. Second. Passes.

Earl is elected as treasurer of CAWS, Inc.

Signature of annual corporate documents

Motion to table to November. Second. Passes.

Jay to get to Cynthia.

Date/time to meet with new trustees

Motion that assuming that it has been announced to the Conference that we have dinner with the new trustees at the dinner break Saturday night. Second.

Motion passes with one no vote.

Date/time for the next WSBT conference call (All)

October 2^nd 9 gmt 4pm est 3 pm central 2 mountain 1pm pacific

Date/time for next WSBT quarterly meeting (All)

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Motion passed in May that we meet November 18-20 of 2005 (start at 7:00 p.m. Friday and end at 1:00 p.m. Sunday)

Location discussion

It is in our contract that the Four Points contract counts on the revenues from the quarterly also , it would not be in the best interests to not have it.

Temporary Conference Committee assignments (to cover gap until first conference call)

Vacancies on Conference and Unity

Jay – will cover the gap on the Conference Committee. Carl will cover gap on the Unity Committee.

Group Inventory (All)

Motion to table to next quarterly.,Second.

Motion fails

Motion to table group inventory to last item of new business. Second.

Passes with 2 no votes.

Added Letter from Denver Area member to trustee mailbox (John)

Discuss online Cynthia to scan

Added letter to trustee mailbox from central California CA from Dennis N. (John)

Discuss online Cynthia to scan

Conclusion of negotiations re Utah contract CAWS 2008. (John).

Motion to ask John to remain involved in the negotiation for CAWS 2008 hotel contract through the completion. Second

Friendly amendment – this reserves execution of the contract for the newly selected WST. Passes unanimously

Kathy Jo asked some questions in her report – response (Jay)

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Move to online

Approval of Opportunity Drawing as Conference Committee Fundraiser (Jay)

Motion to approve the Conference committee fundraiser as explained.

Passes unanimously.

32 WSBT representation on Conference Committee – John

John shared his concerns about having multiple trustees on the committee

Discussed and can now be removed from Agenda.

Approve revised TEC questions and procedure Jay

Motion to approve questions as posted to yahoo group – 2 sets and procedural/informational handout. Second.

Motion passes unanimously.

Issues related to pamphlet of having fun in recovery – Cynthia

Error in transmission of the data – there is a problem with it

Earl will contact WSOB Chair with concerns and not have it distributed.

Discussion of how the printing occurred without WSOB one last look

Motion to ask that WSOB withdraw the piece “Fun in Recovery” until it can be produced in its correct form. Second.

Passes with one abstention.

Earl also to ask WSOB members their understanding of handoff process.

Posting of WSBT reports for quarterly meetings – Tony

Concern about a policy for a week before the quarterly – hard to do if it not a week out. Goes back to doing our work during the quarter.

Status of renewal of royalty agreement for CAWSO Jackie and John

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Moved to online

Group Inventory -completed off the record.

12:52 am adjourned

Close with Serenity Prayer.

WSBT reconvenes on September 1, 2005 at 12:30 pm. All WSBT members are present.

WSOB Election

Interviews were held for WSOB Chair, 3 interviews Kathy Jo, Judy W. and Bob C.

Voting by secret ballot occurred Bob C is returning chair of the WSOB.

Teri to inform Bob that he is elected and that the two other interviewees that they were not.

B. Selection of trustee to serve as the ASR for the coming year

Discussion of how the process should work

There is some reasonably robust minutes in this regard when Pacific North trustee resigned. Part of that debate was related to dynamic with Canadian fellowship plus the then upcoming CAWS convention in that region 6 months later. That board discussed those issues that the best trustee to install was the then WST. This is a good question and we might want to pick someone with some geographic proximity and the identified skills to meet the challenges of the region both from a fundraising, unity and spiritual needs of the region.

Discussion of the TAL to assume this position for the year, some provisions in the guidelines as well to point to this.

The region needs to know that they have a focal point to bring their needs, blessings and challenges to one person.

The TAL position was designed to cover just this situation, when there is a vacancy on the board.

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When the PST resigned a TAL filled the slot.

Here the TAL is available and most logical candidate because she lives in the South.

Motion that the TAL Bobbie H. fill the vacancy of the ASRT for the upcoming year. Second.

Friendly amendment rewrites the whole motion as follows:

Motion that the TAL provide on going support to the ASR so long as the ASRT position remains vacant, with travel to the Region to be decided on a case-by-case basis.

Friendly amendment to the end of Conference 2006 accepted.

Motion now reads:

Motion that the TAL provide on going support to the ASR to the end of the conference 2006, with travel to the Region to be decided on a case-by-case basis.

Current motion withdrawn.

New motion

Motion that the TAL Bobbie H. fill the vacancy of the ASRT for the upcoming year. Second

Friendly amendment –end of Conference 2006

Motion that the TAL Bobbie H. fill the vacancy of the ASRT through the end of the Conference 2006.. Second

Passes unanimously

C. Finances of WSBT 2005-2006 and 2006-2007

Budgets were reviewed for both years

Matter tabled until later that evening when WSOB Treasurer could meet with WSBT.

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WSBT re-convened September 1, 2005 at 7:30 pm.

Meeting with WSBT and WSOB Treasurer to discuss budget and answer questions re finance of CAWSO.

Broad discussion on many budgetary issues.

Motion to approve the WSBT segment of the 2006-2007 CAWSO budget as proposed by the WSC Finance Committee in the amount of $45,000. Second.

Passes unanimously.

WSBT adjourned 8:56 pm.

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For all other attached reports and documents see: 2005-08-25-29-WSBT-Quarterly-Minutes-Approved.pdf

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