Sep 5, 2004 – Day 5, Daily Summary – Structure & Bylaws Committee – Closing Report

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Structure & Bylaws:

C.A. WORLD SERVICE CONFERENCE 2004

Structures & Bylaws

COMMITTEE REPORT

INTRODUCTION AND OPENING COMMENTS

Opening Comments_’

This committee s relentless commitment to ensure the most comprehensive 2005 WSM worked diligently through long late night hours to insure we delivered motions to the floor that did not include large, voluminous, convoluted, obstreperous and controversial motions that result in lengthy conference discussions from the 76 referrals. Which are from the 53 referrals received at the conference, 18 from the close of the 2003 WSC, 3 carried over from the 2003 S&B committee and 2 received from other committees during the 2004 WSC.

The responsible members of the 2004 Structure and By-Laws group are as follows:

Bryan S. Chair
Trevor S. Vice Chair
Bobbie H. Co-Secretary
Diane W. Co-Secretary

Bryan B.
Anne B.
Howard E.
Danny H.
Freeman H.
Howard P. J.
Danny L.
Jay B.
Gloria B.
Patrice F.
Kathrine H.
Jeff H.
David L.
Trevor S.

Jay F. Trustee

COMMITTEE WORK THAT RESULTED IN MOTIONS

1. Referral # 3223 and 3920: Insert into Standing Rule a new #22 to provide that at least 2 CAWS convention bids be considered at each conference and if there is only one the conference can either select it or not and then have a new bid the following conference for which if_’ no bid is accepted the WSO would take over planning and execution for that year s convention.

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MOTION: Insert into pg. 3.7 WSM a new Standing Rule #22:

Each Conference shall select a C.A. World Service (CAWS) convention host area for the CAWS convention to be held in the fourth year following such Conference. Each year a minimum of two bids for the CAWS Convention should be presented to the Conference for consideration. If two bids are not received, the Conference may approve a single bid. If a single bid is not approved, the host for CAWS convention for the proposed year will be left vacant until the next Conference. If sufficient bids are not received and no host is selected at the next Conference, the CAWS convention for that year will be turned over to the World Service Office and the World Service Office Board to plan and execute.

Second

Kevin M. – Point of Information. Last sentence – what is a sufficient bid, does that mean two or more?

Bryan S. – Sufficient is defined earlier.

John B. – Point of Information. Timeline questions. Was it the intent to allow a three year timeline assuming the convention slot was left vacant?

Bryan S. – Yes.

Pilar R. – Friendly amendment – Change “sufficient” to “qualified”.

MOTION: Insert into pg. 3.7 WSM a new Standing Rule #22:

Each Conference shall select a C.A. World Service (CAWS) convention host area for the CAWS convention to be held in the fourth year following such Conference. Each year a minimum of two bids for the CAWS Convention should be presented to the Conference for consideration. If two bids are not received, the Conference may approve a single bid. If a single bid is not approved, the host for CAWS convention for the proposed year will be left vacant until the next Conference. If sufficient qualified bids are not received and no host is selected at the next Conference, the CAWS convention for that year will be turned over to the World Service Office and the World Service Office Board to plan and execute.

Accepted

Bob C. – Friendly Amendment – Delete portion after…

Not accepted.

Dorian C. – Friendly Amendment – Change and to or.

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MOTION: Insert into pg. 3.7 WSM a new Standing Rule #22:

Each Conference shall select a C.A. World Service (CAWS) convention host area for the CAWS convention to be held in the fourth year following such Conference. Each year a minimum of two bids for the CAWS Convention should be presented to the Conference for consideration. If two bids are not received, the Conference may approve a single bid. If a single bid is not approved, the host for CAWS convention for the proposed year will be left vacant until the next Conference. If sufficient qualified bids are not received and or no host is selected at the next Conference, the CAWS convention for that year will be turned over to the World Service Office and the World Service Office Board to plan and execute.

Accepted.

Trevor S. – Speaks in favor of motion. This motion is made to avoid the problem that we had this year. This is to simplify and clarify the process.

Bob L. – Point of Information – Did Structure & Bylaws consult with WSO regarding executing their charge in the proposed motion?

Bryan S. – Someone from the office was actually on the committee.

Jason S. – Point of Information – Please explain how you can have a qualified bid and no host?

Brian B. – We could have a qualified bid that is not selected by this floor.

John B. – Speaks against the motion in current form. It leaves too much room regarding selecting a host.

Brian B. – Call the question.

Second

With minor opposition the motion to close debate carries.

Main motion: Insert into pg. 3.7 WSM a new Standing Rule #22:

Each Conference shall select a C.A. World Service (CAWS) convention host area for the CAWS convention to be held in the fourth year following such Conference. Each year a minimum of two bids for the CAWS Convention should be presented to the Conference for consideration. If two bids are not received, the Conference may approve a single bid. If a single bid is not approved, the host for CAWS convention for the proposed year will be left vacant until the next Conference. If sufficient qualified bids are not received and or no host is selected at the next Conference, the CAWS convention for that year will be turned over to the World Service Office and the World Service Office Board to plan and execute.

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Chair – This is a new Standing Rule so we need 2/3 majority.

With some opposition, the motion passes with substantial unanimity.

2) Referral # 3750 Clarify definitions of open, closed, step study, book study and participation meetings.

MOTION: Delete definitions of speaker meeting and participation meeting from third paragraph from bottom of page on pg. 2.1 WSM and replace and amend list on pg. 2.2 WSM as follows:

MEETING/GROUP TYPES:

OPEN: Attended by C.A. members, their families, friends and other interested people.

CLOSED: Attendance is limited to C.A. members only.

MEETING/GROUP STYLES:

STEP STUDY: Study and discuss the Twelve Steps with the Group.

BOOK STUDY: Study and discuss with the Group any of these books: Alcoholics Anonymous (the “Big Book”), Twelve Steps and Twelve Traditions (the “12 and 12”), Hope, Faith & Courage Book Stories from the Fellowship of Cocaine Anonymous (the “C.A. Story Book”).

PARTICIPATION: Attendees discuss their experience, strength and hope with the meeting/group one member at a time.

SPEAKER: One or more C.A. members share their personal experience, strength and hope with the meeting/group at length.

And

3) Referral # 4628 and #4707 Create a new pg. 3.3 list of conference approved literature, statement regarding use of AA materials.

a) Insert the following on pg. 3.2 WSM prior to list of conference committees:

Conference Approved Literature – a full list of Conference approved literature appears in the Appendix to this Manual.

b) Insert following as a new Appendix in WSM:

APPENDIX LIST OF WSC APPROVED LITERATURE:

The following literature has been approved by the World Service Conference:

Books:

Hope Faith and Courage: Stories from the Fellowship of Cocaine Anonymous

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Pamphlets:

To the Newcomer

The First 30 Days

Tools of Recovery

Choosing Your Sponsor

Tips for Staying Clean & Sober

Self Test for Cocaine Addiction

A Higher Power

What is C.A.?

. . . And All Other Mind Altering Substances

Crack

A Guide to the 12 Steps

The Home Group

Unity

The 7th Tradition

A New High from H&I

Reaching Out to the Deaf and Hard of Hearing Being of Service

C.A. Infoline Numbers

 

Other Materials:

C.A. Fact File

Traditions Group Inventory

c) Insert new section at bottom of pg. 3.2 in WSM as follows:

WORLD SERVICE CONFERENCE APPROVED LITERATURE

And

6) Referral # 3555 Define the nature of what constitutes an H&I Meeting

Add after list at top of pg.2.1 WSM

H&I meetings are often restricted to patients or residents only, and not open to the community as a whole. These meetings are brought into facilities by local CA

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members through the H&I committee. H&I meetings are basically beginners meetings; with the chairperson of each meeting providing the speakers. They are not usually listed in the area or world directory; and they do not observe the 7th Tradition. Certain facilities may require H&I participants to be subject to sobriety requirements, dress and conduct codes.

Second

Bryan S. – Speaks in favor of combined motions. We are just bringing to the floor the same verbiage into our manual. The list in the motion came from approved literature.

Carl W. – Speaks in favor of the motion. Friendly amendment:

Not accepted.

Rudy – Friendly amendment regarding the word attendees.

Declined

Barry H. – Friendly Amendment

Rejected, because it is housekeeping.

Ivan L. – Call the question.

Second

With some opposition, the motion passes with 2/3 majority.

Johnnie– E. – Point of order.

Chair – That is not a point of order. main motion.

We have closed debate and we are voting on the

MOTION: Delete definitions of speaker meeting and participation meeting from third paragraph from bottom of page on pg. 2.1 WSM and replace and amend list on pg. 2.2 WSM as follows:

MEETING/GROUP TYPES:

OPEN: Attended by C.A. members, their families, friends and other

interested people.

CLOSED: Attendance is limited to C.A. members only.

MEETING/GROUP STYLES:

STEP STUDY: Study and discuss the Twelve Steps with the Group.

BOOK STUDY: Study and discuss with the Group any of these books: Alcoholics Anonymous (the “Big Book”), Twelve Steps and Twelve Traditions (the “12 and 12”), Hope, Faith & Courage Book Stories from the Fellowship of Cocaine Anonymous (the “C.A. Story Book”).

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PARTICIPATION: Attendees discuss their experience, strength and hope with the meeting/group one member at a time.

SPEAKER: One or more C.A. members share their personal experience, strength and hope with the meeting/group at length.

And

3) Referral # 4628 and #4707 Create a new pg. 3.3 list of conference approved literature, statement regarding use of AA materials.

a) Insert the following on pg. 3.2 WSM prior to list of conference committees:

Conference Approved Literature – a full list of Conference approved literature appears in the Appendix to this Manual.

b) Insert following as a new Appendix in WSM:

APPENDIX LIST OF WSC APPROVED LITERATURE:

The following literature has been approved by the World Service Conference:

Books:

Hope Faith and Courage: Stories from the Fellowship of Cocaine Anonymous

 

Pamphlets:

To the Newcomer

The First 30 Days

Tools of Recovery

Choosing Your Sponsor

Tips for Staying Clean & Sober

Self Test for Cocaine Addiction

A Higher Power

What is C.A.?

. . . And All Other Mind Altering Substances

Crack

A Guide to the 12 Steps

The Home Group

Unity

The 7th Tradition

A New High from H&I

Reaching Out to the Deaf and Hard of Hearing Being of Service

C.A. Infoline Numbers

 

Other Materials:

C.A. Fact File

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Traditions Group Inventory

c) Insert new section at bottom of pg. 3.2 in WSM as follows:

WORLD SERVICE CONFERENCE APPROVED LITERATURE

And

6) Referral # 3555 Define the nature of what constitutes an H&I Meeting Add after list at top of pg.2.1 WSM

H&I meetings are often restricted to patients or residents only, and not open to the community as a whole. These meetings are brought into facilities by local CA members through the H&I committee. H&I meetings are basically beginners meetings; with the chairperson of each meeting providing the speakers. They are not usually listed in the area or world directory; and they do not observe the 7th Tradition. Certain facilities may require H&I participants to be subject to sobriety requirements, dress and conduct codes.

With some opposition, the motion carries.

Chair – Minority opinions will be heard at the end of the S&B report.

4) Referral # 3994 To change language about friendly amendments on pg. 6.9 WSM

MOTION: Amend pg. 6.9 WSM on Friendly Amendments to strike “Although not supported in Robert’s Rules of Order.” Change third sentence to read “As practiced by the Conference, if accepted by the maker of the Main Motion and there are no objections from the floor, the changes are added to the Main Motion without a separate vote.”

Second

No debate.

Motion carries unanimously.

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5) Referral #4707 The use, display, distribution or sale by groups or meetings of non-conference approved materials, books or literature is inappropriate and is therefore strongly discouraged.

MOTION: Insert the following sentence to pg.1.9 WSM between the two boxes:

Second

(With spelling correction made to the motion is above motion.)

MOTION: Insert the following sentence to pg.1.9 WSM between the two boxes:

Not accepted.

Rick D. – I was at a convention that had numerous books that are not CA approved literature, and that is concerning.

Billy H. – Point of Information – Regarding pg. 5, referral 4707. Will this include what was approved at this conference?

Lynn N. – Speaks against motion. I do not believe that a group or meeting can approve a flyer.

Trevor S. – Yield to Bryan B.

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Bryan B. – The reason that wording is here is because in the other boxes the reference is that the Areas, District, Regions, or WSO must approve all meeting/group flyers. They have already had the flyers approved.

Vinny M. – Speaks against the motion. The maker mentioned something about legalities and I am worried that things will be displayed and we will have legal issues.

John B. – Speaks against the motion in present form. With regard to our trademarks, copyrights, etc., I understand the need for structure. It is the nature of enforcing this. It could potentially cause disunity.

Trevor S. – Motion to call the question.

Second

With some minor opposition the motion carries with 2/3 majority.

MOTION: Insert the following sentence to pg.1.9 WSM between the two boxes:

With some minor opposition, the motion clearly passes.

Kevin M. – Did that have substantial unanimity?

Chair – No.

John W. – Parliamentary Inquiry. At what point can I make a motion to suspend the rules to 5 for and 5 against?

Chair – Not at this point.

8) Referral 4006 & 4698 Add WSOB Director Interview Process.

World Service Office Board of Directors Interview Process

1. The WSOB Chairman

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2. The WSOB Treasurer
3. The WSO Paid Director(s)

Directors or Volunteers of the World Service Office Board (WSOB) to be interviewed by the current World Service Office Board:

1. All Directors other than the WSOB Chair, WSOB Treasurer and WSO Paid Director(s).
2. The Newsgram Editor
3. The Web master
4. Archives

Process of the Candidate Interview:

1. The potential candidate must have attended at least two WSOB meetings prior to submitting their resume to either the WSBT or the WSOB.
2. Complete a service resume and submit it to either the Chair of the WSBT or WSOB. 
3. Chair of either Board to set time of interview with the entire WSBT or WSOB board. 
4. Chair of either Board introduce the process of the questions to the candidate.
5. Chair of the interviewing Board shall contact candidates not selected during the process and advise them of the outcome prior to notifying the candidate chosen.
6. The list of interview questions for the candidates shall remain confidential.

Second

Jay F. – Speaks in favor of the motion. This document was created, reviewed and approved by the WSO.

Bob C. – Friendly amendments:

World Service Office Board of Directors Interview Process

Directors of the World Service Office_’s(WSBT):Board (WSOB) to be interviewed by the World Service Board of Trustee

1. The WSOB Chairman
2. The WSOB Treasurer
3. The WSO Paid Director(s)

Directors or Volunteers of the World Service Office Board (WSOB) to be interviewed by the current World Service Office Board:

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5. All Directors other than the WSOB Chair, WSOB Treasurer and WSO Paid Director(s). 
6. The Newsgram Editor
7. The Web master
8. Archives

Process of the Candidate Interview:

1. The potential candidate must have attended at least two WSOB meetings prior to submitting their resume to either both the WSBT or and the WSOB.
2. Complete a service resume and submit it to either the Chair of the WSBT or WSOB.
3. Chair of either Board to set time of interview with the entire WSBT or WSOB board.
4. Chair of either Board introduce the process of the questions to the candidate.
5. Chair of the interviewing Board shall contact all candidates and advise them of the outcome.
6. The list of interview questions for the candidates shall remain confidential.

Kevin M. – Friendly Amendment – Except for the paid director.

Not accepted.

Kevin M. – Motion to Amend.

World Service Office Board of Directors Interview Process

Directors of the World Service Office_’s(WSBT):Board (WSOB) to be interviewed by the World Service Board of Trustee

1. The WSOB Chairman
2. The WSOB Treasurer
3. The WSO Paid Director(s)

Directors or Volunteers of the World Service Office Board (WSOB) to be interviewed by the current World Service Office Board:

1. All Directors other than the WSOB Chair, WSOB Treasurer and WSO Paid Director(s).
2. The Newsgram Editor
3. The Web master
4. Archives

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Process of the Candidate Interview:

1. Except for the paid director, the potential candidate must have attended at least two WSOB meetings prior to submitting their resume to either both the WSBT or and the WSOB.
2. Except for the paid director, complete a service resume and submit it to either the Chair of the WSBT or WSOB. The paid director candidate shall submit a professional resume. 
3. Chair of either Board to set time of interview with the entire WSBT or WSOB board.
4. Chair of either Board introduce the process of the questions to the candidate.
5. Chair of the interviewing Board shall contact all candidates and advise them of the outcome.
6. The list of interview questions for the candidates shall remain confidential.

Kevin M. – Speaks in favor of amendment. Discussion.

Bryan B. – Point of Information to maker of the motion to amend. Is the intent to preclude that position from being able to have a service resume as well as a professional resume?

Kevin M. – No.

Motion to Amend passes unanimously.

World Service Office Board of Directors Interview Process

Directors of the World Service Office_’s(WSBT):Board (WSOB) to be interviewed by the World Service Board of Trustee

1. The WSOB Chairman
2. The WSOB Treasurer
3. The WSO Paid Director(s)

Directors or Volunteers of the World Service Office Board (WSOB) to be interviewed by the current World Service Office Board:

1. All Directors other than the WSOB Chair, WSOB Treasurer and WSO Paid Director(s).
2. The Newsgram Editor
3. The Web master
4. Archives

Process of the Candidate Interview:

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1. Except for the paid director, the potential candidate must have attended at least two WSOB meetings prior to submitting their resume to either both the WSBT or and the WSOB. 
2. Except for the paid director, complete a service resume and submit it to either the Chair of the WSBT or WSOB. The paid director candidate shall submit a professional resume. 
3. Chair of either Board to set time of interview with the entire WSBT or WSOB board.
4. Chair of either Board introduce the process of the questions to the candidate.
5. Chair of the interviewing Board shall contact all candidates and advise them of the outcome.
6. The list of interview questions for the candidates shall remain confidential.

Main motion, as amended, carries unanimously.

9) Referral # 4014 & 007 & 4708 Insert new language to clarify use of the CA logo.

Motion – On pg. 1.9 of the WSM reflect the following changes:

Second

Jay G. – Speaks in favor of the motion.

Anne C. – Speaks in favor of the motion. Friendly Amendment. Not accepted.

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Bob L. – Friendly Amendment. Adding “type style”.

Motion – On pg. 1.9 of the WSM reflect the following changes:

John W. – Speaks against the motion as currently read. It creatively limits the use of the logo in memorabilia.

Trevor S. – Speaks in favor of motion. We are trying to set the guideline/standard to keep the integrity.

Dan S.M. – Point of Order.

Tad S. – Can the C conjoined with the A be acceptable.

Jay F. – No. The reason is because our trademark is the whole CA with the circle around it with the trademark. To protect the integrity we have to use the whole thing.

Jay G. – Friendly Amendment: Delete ” No other text or design element may touch, overlap or show through behind the logo other than a solid color.”

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Not accepted.

Tad S. – Speaks against the motion. I thought the C conjoined A was one of our trademarks.

Rick D. – Against the motion. Without this definition we are limiting ourselves. I think we should be flexible.

Freeman H. – Speaks in favor of motion. We_’ are just trying to protect what is ours, our registered trademarks. What is says is don t take our logo and put anything behind it, etc., use it as it is.

Elizabeth S. – Call the question.

With some minor opposition, the motion to call the question passes.

Motion – On pg. 1.9 of the WSM reflect the following changes:

With some opposition, that motion carries with substantial unanimity.

10) Referral # 4015, 3517, 4701, 4629, 4702 & 4705 Modify the WSM pg. 1.8 to include subcommittee descriptions.

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Motion – Strike and Remove Standing Committees Heading and bullets pg. 4.1 WSM and Replace with the WSBT approved documentation:

Standing Subcommittees

1. Public Information
2. Literature and Publications 
3. Hospitals and Institutions
4. Finance
5. World Service Conference
6. Legal
7. Trustee Negotiating
8. Trustee Election

RESPONSIBILITIES OF THE WSBT SUBCOMMITTEES

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of $500 USD or greater prior to engagement on the part of Cocaine Anonymous. A contract is defined as any signed document between Cocaine Anonymous and any other person(s) or business(es), that indicates a commitment of services or goods between the two defined entities.

Second

Sherri H. – Point of Information – will the outreach committee be added to this?

Teri K. – Yes, we can add a subcommittee at any time. The information was submitted before this conference, but we can update it before the next conference. Sherri H. – Is that a housekeeping item?

Teri K. – Yes.

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Jackie S. – Speaks in favor of the motion. This defines the scope of the committees. It provides information and clarity.

Teri K. – Speaks in favor of motion. Friendly Amendment:

Motion – Strike and Remove Standing Committees Heading and bullets pg. 4.1 WSM and Replace with the WSBT approved documentation:

Standing Subcommittees

1. Public Information
2. Literature and Publications
3. Hospitals and Institutions
4. Finance
5. World Service Conference
6. Legal
7. Trustee Negotiating
8. Trustee Election

RESPONSIBILITIES OF THE WSBT SUBCOMMITTEES

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is responsible for bids and contract negotiations in collaboration with the Trustee Negotiating Committee. It is suggested that the World Service Trustee and the Pacific South Trustee sit on this committee. Note: this committee is only active every two years.

Accepted.

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Ginger L. – Parliamentary Inquiry – Does SR 14 apply?

Bobbie H. – It complies with SR 14.

Motion – Strike and Remove Standing Committees Heading and bullets pg. 4.1 WSM and Replace with the WSBT approved documentation:

Standing Subcommittees

9. Public Information
10. Literature and Publications
11. Hospitals and Institutions
12. Finance
13. World Service Conference
14. Legal
15. Trustee Negotiating
16. Trustee Election

RESPONSIBILITIES OF THE WSBT SUBCOMMITTEES

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is responsible for bids and contract negotiations in collaboration with the Trustee Negotiating Committee. It is suggested that the World Service Trustee and the Pacific South Trustee sit on this committee. Note: this committee is only active every two years.

 

TRUSTEE NEGOTIATING

To assist the World Service Trustee by serving as a group conscience in the review of all contracts negotiated on behalf of Cocaine Anonymous, involving the amount of $500 USD or greater prior to engagement on the part of Cocaine Anonymous. A contract is defined as any signed document between Cocaine Anonymous and any other person(s) or business(es), that indicates a commitment of services or goods between the two defined entities.

 

4. TRUSTEE ELECTION

This committee coordinates and oversees the Trustee Election process. See Trustee Election Committee Guidelines for additional information.

5. LONG TERM PLANNING

To plan and guide the future of Cocaine Anonymous to insure that the addict that still suffers can receive the message of recovery. This committee is not limited in participation by current WSBT members and it is suggested that former Trustees be included in this committee.

6. ORIENTATION

To assist new members of the World Service Board of Trustees regarding the current matters being worked on by the WSBT, review the roles, responsibilities and guidelines for spending and subcommittee projects, board participation and meeting preparation and to serve as a point of contact for any questions regarding their new role as a member of the WSBT.

7. NEWSGRAM

To review all articles of the NewsGram for tradition violations prior to publication and distribution to the CA Fellowship. Work with the WSO, NewsGram Editor, Regional Trustees and designated NewsGram coordinators within the regions to generate articles, poems, anecdotes, etc. for the NewsGram. Topics should include those about; Steps, Traditions, and Concepts, CA Finances, Long Term Planning objectives, etc. It is suggested that the WSBT provide one article per quarter for submission to the NewsGram in addition to the Trustee Corner.

Motion passes unanimously.

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REFERRALS OR ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR

1. Referral #3795: Create a procedure for existing areas to jointly Petition for the creation of a new Region.

Action: Held in committee

2. Referral # 3771– Create a standing rule to not allow motions from committees toward other committees_– without consulting the other committee first. Action No Action Taken. Referred back to committee. (SR 14) It is suggested, however that a consultation be held between committees before any committee makes a motion which when presented to the conference floor, may affect another committee.
3. Referral #4043, #4073, #3791 & #4045: regarding Delegate votes carried per Area. Concerns stated regarding very small Areas, with as few as one or two meetings carrying the same number of votes on the Conference floor as Areas with up to 74 meetings. This seems to be disproportionate representation. Suggestion made to establish a low-end threshold number of meetings, say 5, which must be exceeded in order for that Area to carry more than one vote at the WSC; also to increase the number of Delegate votes to two when an Area has from 6 to 30 meetings; from 31 to 75 meetings would carry 3 votes. From thereon the acquisition of additional_– representation_– would follow the existing formula, as described on pg. 2.12 Item #1 lines 4 & 5. Action: To be held in committee for review and research for next year
4. Referrals #3652 and #4013 and #4626 and #4699 Re: voting procedures at the regional caucus for the TEC as it currently reads in WSM Action: To be held in committee for review and research for next year
5. Referral #3518: Insert the following into the WSM on pg. 4.5 to follow last paragraph

WORLD SERVICE TRUSTEE

DUTIES AND RESPONSIBILITIES

Overview

The World Service Trustee (WST) is a Trusted Servant that has been selected to serve_’ as a member of the World Service Board of Trustees from the Pacific South Region s slate of Trustee candidates.

The WST should have a working knowledge of 12 Traditions, 12 Concepts and the Cocaine Anonymous World Service Manual.

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The WST is an active director of the World Service Office Board (WSOB)

Ideally, The WST shall posses a working knowledge of general business practices, contract negotiations, copyright and trademark issues, the ability to read and understand financial statements, and to be able to communicate well both written and verbally.

Duties and Responsibilities

The WTS is designated chief contract negotiator and liaison between Cocaine Anonymous World Services, Inc. and any outside vendor or entity requiring any agreements or authorization in writing. Additionally, the WST is a designated signer on CAWSO, and CAWSO Convention checking accounts.

Attendance

The WST is to attend all WSBT conference calls, four quarterly meetings, the World Service Convention, and the World Service Conference. Additionally, as an active director of the WSOB, the WST is responsible to attend bi-weekly meetings of the WSOB and any special meetings such as board to board that may be scheduled from time to time, at the discretion of the Chairperson of the WSBT.

Reporting Responsibilities

Quarterly Reports

A quarterly report of all activities performed within the reporting period. These reports are passed out at the quarterly WSBT meeting in hard copy. A copy on disk is also to be provided to the WSBT recording secretary in preparation for the WSBT quarterly minutes, which will be mailed out in the quarterly Delegate mailings.

BI- Monthly Reports – WSOB

The WST provides Reports to the WSOB summarizing activities that have been preformed since the last meeting of the WSOB

Annual Report – Conference

At each World Service Conference, each Trustee provides an annual report regarding their individual activities during the year. This report is read on the Conference floor and submitted in disk to the World Service Conference Secretary.

Monthly Updates – World Service Board of Trustee’s

The World Service Office Trustee gives monthly updates on the Conference Calls or emails of the WSOB status. The World Service Office Trustee is always available to answer any questions or concerns from any of the Trustee members.

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RESPONSIBILITIES OF THE

WORLD SERVICE OFFICE TRUSTEE

Overview

The World Service Office Trustee (WSOT) is a Trusted Servant that has been an active director of the World Service Office Board (WSOB). The WSOT should have a working knowledge of 12 Traditions, 12 Concepts and the World Service Manual. The WSOT should also have the ability to understand small business practices, read and understand financial statements and the ability to communicate well. The WSOT must always remember to keep the Communication, Consensus, Coordination and Information together, as the WSOT is the direct communicator between the two boards (WSOB and WSBT). The primary responsibility is to_’ keep both boards informed of motions and information that is prudent to each other s existence.

The WSOT is to attend all WSOB meetings, all WSBT conference calls and quarterly meetings, the World Service Convention, and the World Service Conference.

The World Service Office Trustee is always available to answer any questions or concerns from any of the World Service Board of Trustee members or the Directors of the World Service Office Board.

Communication, Consensus, Coordination_’ and Information

As stated in the WSM the three C s and an I are imperative to the position of the WSOT. The WSOT is the person who shares the passed motions of each board. This is solely the responsible of the WSOT as this Trustee represents the WSOB on the WSBT. The WSOT is to bring the views, ideas and reports from the WSOB to the WSBT. The WSOT is also to coordinate a schedule of meetings to invite WSOB directors for individualized reports or the Board to Board meeting (Director of Operations, WSOB Treasurer, etc.)

Board to Board meetings

The WSOT coordinates with both boards a special time at a WSBT Quarterly meeting to invite all the WSOB Directors. The WSOT may help set the agenda and run the meeting as the WSBT Chairman sees fit. This meeting usually takes place at the first quarterly

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meeting after Conference. It may also be appropriate to have an additional meeting at the World Service Convention. –

At the World Service Conference the WSOT is to attend the WSOB meeting which usually takes place during the regional breakout sessions.

Reports

BI- Monthly Reports – WSOB

The WSOT provides Reports to the WSOB summarizing activities that have been preformed between the two boards. (i.e. motions passed, items referred, etc.)

Quarterly Reports

A quarterly report includes summarized activities and reports of the WSOB. These reports are passed out at the quarterly WSBT meeting in hard copy. A copy on disk is also to be provided to the WSBT recording secretary in preparation for the WSBT quarterly minutes, which will be mailed out in the quarterly Delegate mailings. Monthly Updates – World Service Board of Trustee’s

The World Service Office Trustee gives monthly updates on the Conference Calls or emails of the WSOB status. The World Service Office Trustee is always available to answer any questions or concerns from any of the Trustee members

RESPONSIBILITIES OF A REGIONAL TRUSTEE

Revised: May 2004

 

Overview

What is a region?

Regional Meetings

• Regional Assembly
• Regional Caucus – Convention & Conference

Reports

• Area Contacts
• Quarterly Reports
• Annual Report – Conference

Area Visits

Starter Kits

7th Tradition

Guidelines for Area Newsletter Review/Approval

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CAWS Convention

Overview

The Regional Trustee is a servant to a more closely defined part of our fellowship. It is

here where the groups within the region actually experience_’ the spirit of the Traditions. This is an imperative component of our Fellowship s unit and service. One of the most important roles of the Regional Trustee has, is to maintain two-way communications in order to avoid communications break down which may occur between the Conference and Areas by their delegates.

1. Assist Areas in obtaining any information they require to reach their informed group conscience
2. Attend the annual World Service Convention
3. Attend Regional Caucus and Assemblies

What is a region?

A region is defined in the CA_” World Service Manual (WSM) as “a loosely structured geographic division of areas , from which a Regional_’ Trustee comes to the World Service Board of Trustees (WSBT). A region s purpose is inter-Area communications, selection of CAWS Regional, At-Large and Non-addict Trustee candidate nominees and World Service Trustee (from the Pacific South Region only). A region does not maintain a bank account or corporate structure nor shall it sponsor social events. It is however the responsibility of the Area(s) to do these things. The regions currently recognized by the World Service Conference (WSC) are: Atlantic North, Atlantic South, Midwest, Southwest, Pacific North, and Pacific South.

Reference: Pg. 2.14 of the WS Manual

Change of Area/Region Request

An Area requesting a change of Region must be approved by the WSC and must submit a completed Petition to Change Region request form. An Area or a group of Areas seeking recognition as a new Region must be approved by the WSC and must be submit a completed Petition to Become a Region request form. Forms are available from the World Service Office (WSO) or regional Trustee. Requirement to change region or become a region include: 1) Two-thirds approval or in writing of all GSRs from all Areas affected and 2) Two-thirds approval in person or in writing of all World Service Delegates from the Regions).

It is the responsibility of the regional Trustee to review the form for completeness and accuracy and to insure that the form to the WSO for distribution to the CA Fellowship 120 days prior to the WSC in keeping with Standing Rule 14. The trustee may be asked to make the motion at the WSC, where the petition will be voted on by the fellowship. It

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is the responsibility of the Trustee to support the petition from the conference floor. A change of Region or recognition of a new Region will become effective at the end of the World Service Conference at which it was approved.

Attached: Sample – Petition to Become an Area

Attached: Sample _–– Petition to Become a Region

Attached: Sample Petition for an Area to Change Regions

Regional Meetings

– Regional Service Assembly

As stated in the CA World Service Manual, a regional service assembly is held at least once per year, preferably five months prior to the annual WSC. The Regional Service Assembly should be hosted by one Area. Attendance is open to all CA members; however, voting is exclusive to those members representing the Region: Trustees residing in the Region, WSC Delegates and Area Chairpersons. WSC Delegates may carry no more than two votes at the Regional Service Assembly (one proxy pursuant to WSC voting procedures. Voting agenda should include only the selection of the Trustee Candidates pursuant to the procedures as outlined below and proposed locations for future Regional Assemblies. It is suggested that the Regional Service Assembly adopt the CA WSM to govern its proceeding and voting process. The Regional Service Assembly can then make appropriate modifications.

Other possible topics on the agenda may consist of:

• Area and District structure
• Finance
• Various committees
• Tradition violations
• How to carry the message
• Trustee nominees elected
• Area Reports
• Other regional issues

Regional Service Assemblies should be presided over by a Chairperson (a voting member) elected at the beginning of the Assembly and who shall preside for that Assembly only. A Regional Trustee, if selected by the group conscience of the voting members present can act as Chairperson for the Assembly if requested. A recording Secretary should also be elected at the beginning of the Assembly and who will hold this position for that Assembly only. It is the responsibility of the recording Secretary to submit a legible draft of the minutes and the regional sign in sheet with all voting members, which should include the full name, address, phone number and e-mail address, should be provided to the Regional Trustee within 30 days after the Regional Assembly. Regardless of who is selected as Chairperson, it is the responsibility of the Regional Trustee to create and provide copies of an agenda for the Regional Service Assembly to insure all necessary and pressing business/issues that have surfaced since the previous assembly or caucus are addressed.

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Expenses incurred by Delegates and Area Chairperson to the Regional Assembly are provided by their local Area.

The Regional Trustee should contact each WSC Delegate and Area Chair approximately 120 days prior to the Regional Service Assembly to remind the Areas to submit candidates for the Trustee Slate selected in accordance with the World Service Manual. The Regional Trustee should be prepared to provide each WSC Delegate and Area Chair with copies of the Service Resume form. WSBT candidates should only be accepted for presentation to the Regional Service Assembly having completed this Service Resume form. These candidates should come to the assembly after having been voted on by their Area that submitted their names.

The Regional Trustee shall maintain continuous contact with the Areas during the election process and_“ monitor the_”status of candidates in order to act accordingly if a candidate becomes unqualified or withdraws from candidacy. If a nominee candidate is not present at the Regional Service Assembly the candidate shall be contacted by his/her candidacy and be confirmed 7 days prior to the Assembly. The Regional Trustee must submit names of the candidates to the Trustee Election Committee within 15 days after the Regional Assembly.

– Regional Caucuses – Convention & Conference

During the World Service Convention and the World Service Conference or at any other time necessary to conduct business of the Region, the Region may hold a Regional Caucus. Time is allocated at both events so that a region may hold a caucus. The Regional Trustee is required to attend, and should preside of over each of these. It is the responsibility of the Regional Trustee to create and provide copies an agenda for the Regional Caucus to insure all necessary and pressing business/issues that have surfaced since the previous assembly or caucus are addressed. A recording Secretary should also be elected at the beginning of the Caucus and who will hold this position for that Caucus only. It is the responsibility of the recording Secretary to submit a legible draft of the minutes, including the list of all voting attendees with phone, address and e-mail address, should be provided to the Regional Trustee within 30 days after the Caucus.

During the Regional Caucus at the WSC, attendees shall include all WSC Delegates, Alternate Delegates, Conference and Committee Officers and Trustee within the Region. The first order of business is to establish voting qualifications. Those persons who have a vote at the WSC should make this determination. It is suggested that voting shall be open to all of the participants. Another order of business shall be the election of the Delegate and Alternate Delegate to represent the Region in the Trustee Election Committee (TEC). Other business that can be discussed during this Caucus may include:

• Traditions and Concepts
• Area Updates/Events
• Finance (7th Tradition)

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• Various committees
• Tradition violations
• How to carry the message
• Regional convention location

Reference: Pg. 2.15 of the WS Manual: Election of Trustee Candidates by Regional Assembly

Reference: Pg. 2.16 of the WS Manual: Election Procedures for Regional Trustee Candidates by Regional Assembly

Reference: Pg. 4.3 of the WS Manual: Regional Slate

Reference: Pg. 4.4 of the WS Manual: Trustee Election Committee

Reports

• Area Contacts

In order to maintain contact with each area, it is helpful to maintain contact information for as many trusted servants in each Area as possible. These include Area Delegates, the Area Executive Committee members and various individuals that are involved with districts and groups in each area. This data can also be shared among the Areas within a Region or with CA as whole to promote unity and communication. Four times per year, it is suggested that a questionnaire be provided to the Area Delegates and/or Area Chairs for completion and follow-up. These contact sheets can then be collected to for the creation of a Regional contact database.

It is the responsibility of the regional trustee to provide updates to area delegates to insure that the area delegates are accurately reflected on the WSO Delegate Mailing List.

• Quarterly Reports

A quarterly report summarizing the activities within a Region is required by each Regional Trustee quarterly. These reports are passed out at the quarterly WSBT meeting in hard copy, on copy for each board member. A copy on disk is also to be provided to the WSBT recording secretary in preparation for the WSBT quarterly minutes, which will be mailed out in the quarterly Delegate mailings.

Details to be included in these quarterly reports: highlights of any Area visits during the quarter, number of open and H&I meetings in each Area; Area help line numbers; highlights of activities and summary of issues and how they have been resolved; number of starter kits sent to each Area during the quarter and summary of 7th Tradition contributions.

• Annual Report – Conference

At each World Service Conference, each Trustee provides an annual report regarding their individual activities during the year. This report is read on the Conference floor and submitted in disk to the World Service Conference Secretary. Details to be included in this annual report: summarized highlights of the work and activities

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performed by the regional Trustee throughout the year. It is suggested that the highlights be summarized in the following order: highlights of work completed on the WSBT sub-committees, officer responsibilities (as applicable), special projects, and personal contributions to the WSBT that result in growth or improvements to the CA fellowship. This update should be followed by a regional activities and updates summary; summary of area visits and 7th Tradition summary of contributions and if possible, a comparison from the previous year.

Area Visits

Area visits are designed to promote unity and communications between the Regional Trustee and the Areas in which they serve. They can also be used in times of crisis or unrest within an area, to mediate and resolve conflict. Although, based on the financial condition of CA and budget allocated to each Regional Trustee, it is strongly suggested each Area be visited not less than once during their four-year term. These visits may or may not include the annual Regional Assembly. When visiting an Area, it is important to remain ever mindful that your presence and_“conduct reflects the WSBT as a whole_”. It_“is therefore important to review_” both the Trustee Policy on Conflict of Interest and Suggested Trustee Demeanor prior to each Area visit. A Regional Trustee should never travel to an Area or attend any service meeting without the current edition of the CA World Service Manual.

Starter Kits

Each time a request for a CA Starter Kit is sent by the World Service Office, a copy of the starter kit cover letter is sent to the Regional Trustee and the Area Delegates in the Area the starter kit was requested. If a starter kit is requested in an Area that does not have an Area Delegate(s) or geographical location that has not been recognized as an Area by the World Service Conference, Area Delegates in the location proximity of the request will receive a copy of the cover letter. It is the responsibility of the Regional Trustee to contact the individual that has requested the Starter Kit and to also follow-up with the Area Delegates and the _’individual from time to time afterwards to receive updates on the new group s progress. Outreach to these new groups re-enforces our Traditions and the principle of the 12th Step.

7th Tradition

Every quarter, the World Service Office summarizes the contributions of each group, district and/or Area of each Regional in a report_’ that is available to all Regional Trustees, upon request. A report of a region s 7th Tradition contribution is helpful especially during times when financial contributions are down. Armed with the facts, a Regional Trustee can work to solicit cooperation with financial support.

Guidelines for Review of Area Newsletters

In an effort to make sure that the respective area newsletters are reviewed by the Regional Trustees to ensure compliance with the Traditions and other requirements, the following guidelines have been developed.

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1. All newsletters should be reviewed promptly, in a timeframe agreed upon between the regional Trustee and the newsletter editor, so that distribution can be made to the fellowship as quickly as possible after completion of the issue.
2. Items to watch for:

• obvious affiliations with any business, outside enterprise, treatment facility or other fellowship
• articles or submissions from sources outside the fellowship itself
• articles or submissions which are copied from some other source which may be included without permission of the copyright holder
• references in the articles to issues which CA may have no opinion about editorials of any sort should not be included no last names
• any pictures should be carefully considered if of any person references to any website which is not CA linked reference to events which are not CA sanctioned events
• if there is any reference to the AA big book or the 12×12 or the CA story book of any type add the following: The AA Big Book, AA 12 Steps and 12 Traditions, and the book Hope Faith and Courage are used with permission.
• if there is any reference to any other book or any material otherwise copyrighted by someone else, it cannot be used, quoted or referenced unless that writer or the area have specific permission to use it in our publication. This permission is often in writing and the author should have that in the area files before the newsletter is finalized.

3. The newsletter should have some sort of copyright language, such as:

The _______________________(insert name of newsletter) is a monthly, bi monthly, quarterly publication (select one) published by Cocaine Anonymous of ____________________ (insert full legal name of area entity if incorporated) . It is intended solely to provide information for the fellowship of Cocaine Anonymous. We hope to communicate the experience, strength, and hope of C.A. members reflecting recovery, unity, and service, within the bounds of friendliness and good taste. This Newsletter presents experiences and opinions of Cocaine Anonymous members. Those opinions expressed herein are of the individual contributors and are not to be attributed nor taken as an endorsement by Cocaine Anonymous, Cocaine Anonymous World Services, Cocaine Anonymous World Service Office, Inc., Cocaine Anonymous of __________________(inset name again) or_______________(insert the name of this newsletter here) . The editors reserve the right to edit any submissions in adherence to the Twelve Traditions of Cocaine Anonymous. If you would like to know more about Cocaine Anonymous, the Twelve Steps and the Twelve Traditions, please write and ask for C.A. World Service Conference approved literature at CAWSO, 3740 Overland Ave., Suite C, Los Angeles, CA 90034. E-Mail to: info@CA.org or by Fax to: (310) 559- 2554, Contact CA by phone at (310) 559-5833. Also note that the C.A. World Service Office web page is: www.ca.org. Please also note this publication and all its contents are

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copyrighted by Cocaine Anonymous of _______________________(same name). Any unauthorized duplication or publication is prohibited.

4. Preferably, the newsletter will be circulated for review in a pdf format, so it cannot be altered except by the editor and newsletter committee.
5. After approval of the newsletter by the Regional Trustee, the Trustee would also forward a copy to the current WSOB NewsGram editor as a possible resource for future articles.

Action: Held in committee for review

6. Referral #3519 Insert into WSM after “the officers of the WSBT are:

Chairperson

Vice Chairperson

Secretary

Role and Responsibilities of the World Service Board of Trustees (WSBT) Chairperson

1. Presides over quarterly meetings and conference calls. Requires working knowledge of Robert’s Rules of Order, The Twelve Traditions, The Twelve Concepts and the AA and CA Service Manuals. Only votes in event of a tie.
2. Executes the responsibilities as defined in the WSBT E-mail Guidelines.
3. Working with the Vice-Chair, and create agendas for all board meetings and conference call to be submitted to the WSBT at least one week prior to each meeting or call.
4. Insures the availability of a recording secretary for each WSBT board meeting; the timely delivery of the draft minutes of all WSBT board meetings for approval by the WSBT. Also, insure the timely completion of all approved minutes and signature to the WSO for distribution to the CA Fellowship.
5. Assumes responsibilities of coordinating all activities within the WSBT.
6. Assists and encourages Trustees to work interactively on the World Service Conference Committee they are assigned and to work on all WSBT of Trustees subcommittees.
7. Regularly communicates with the WS Conference Chairperson and WS Conference Vice-Chairperson (Parliamentarian) regarding matters of the World Service Conference.
8. Approve all Trustees Reimbursement form and submit to WSO for reimbursement in compliance with the WSBT reimbursement policy.
9. Regularly communicates with the WSOB Chair to insure there is clear, open lines of communication and understanding existing between the two boards.

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10. Performs all of the duties of the trustee position for which they were elected.

– Refer to the role/responsibilities of the applicable trustee position.

11. Works with the Vice-Chair and Secretary to create final WSBT Conference report and presents said report to the Conference except where not appropriate. (This report is a summary of work provided by all Trustees during the year.) WSBT Conference report should include but not limited the following details:

• Confirmation of ratification for both WSBT and WSOB. If any member is not ratified, this too will be documented in the report. NOTE: Any member that is not ratified should be notified prior to the WSBT Conference report.
• Status on all referrals that are worked during the year
• Announcement of newly elected WSBT Executive officers (Chair, Vice-Chair, Recording Secretary)
• Announcement of newly elected CAWS Corporate officers (President, Vice-president, Secretary)

Role and Responsibilities

of the

World Service Board of Trustees (WSBT) Vice-Chairperson

1. Requires working knowledge of Robert’s Rules of Order, The Twelve Traditions, The Twelve Concepts and the AA and CA Service Manuals.
2. Assists the WSBT Chairperson

• Works with the WSBT Chairperson to create the agendas for all WSBT board meetings and conference calls.
• Coordinates with the recording secretary for each WSBT board meeting to insure their availability for each meeting. All activity is reported to the WSBT Chair for their action.
• Perform other duties at the request of the WSBT Chairperson.

3. Be present at all WSBT board meetings and conference calls
4. Chair WSBT board meetings, conference calls and/or e-mail business when the Chair is not present, is required to leave during a board meeting or conference call and/or is unable to access e-mail when online voting being called.
5. Becomes chairperson and assume all of the WSBT Chairperson responsibilities for the balance of the Chair term in the event of a Chairperson vacancy.

• Refer to the roles/responsibilities of the WSBT Chairperson
• When filling the balance of the term for a Chairperson vacancy, the Vice-Chairperson is eligible to stand for a full term as Chairperson provided their term as Trustee has a minimum on one year left on their commitment.

6. Serves as World Service Conference Committee coordinator for the WSBT.

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• Holding the position of WSBT Vice-Chairperson does not prevent participation on a WSC Committee.
• Serves on a WSC committee
• Assist the WSBT Chairperson by working with each Trustee to insure that all committee deadlines are met in accordance with the WSC and to follow-up to insure that committee work is being conducted throughout the year.

7. Works with the WSBT Chair and Secretary to create final WSBT Conference report. (This report is a summary of work provided by all Trustees during the year.)
8. Performs all of the duties of the trustee position for which they were elected. Refer to the role/responsibilities of the applicable trustee position
9. Responsible for conducting the New Trustee Orientation when new Trustees are elected and for maintaining the New Trustee Orientation documentation as changes occur.

Role and Responsibilities

of the

World Service Board of Trustees (WSBT) Secretary

1. Requires working knowledge of Robert’s Rules of Order, The Twelve Traditions, The Twelve Concepts and the AA and CA Service Manuals.
2. Must have access to and working knowledge of Microsoft Word software.
3. Performs the responsibilities of Secretary as outlined in the Trustee E-Mail Guidelines. Creates a quarterly record of action specifically for the use of online motions to include the motion, the status of the motion and a minority opinion as applicable.
4. Works with the Recording Secretary during WSBT quarterly board meetings to answer questions about format and procedure. Works with said Recording Secretary and the WSBT Chair on the timely delivery of the draft minutes of all WSBT board meetings for approval by the WSBT.
5. Attends and records minutes of all WSBT conference calls. Submits a draft of the recorded minutes not later than two weeks after the conference call for review by the WSBT. When revisions by the WSBT are returned to the Secretary, a final draft is created and distributed to the WSBT, via e-mail for approval. Once approved, the Secretary will provide the WSBT Chair with a final approved document and will post the approved minutes in the WSBT Yahoo Group.
6. Sends e-mail reminder notifications to the WSBT for quarterly meetings and conference calls at least one week prior to each meeting or call.
7. Receives and reviews all e-mail communications addressed to the WSBT via the ca.org web site and as appropriate, brings to_’ the WSBT for a response. When uncertain regarding the nature of the e-mail s ownership, the Secretary will consult

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with the WSBT Chair and will forward the e-mail to the appropriate Conference committee(s), World Service Office or World Service Office Board (with a cc to the WSOT) if not appropriate for the WSBT. All e-mail to be answered by the WSBT will receive an acknowledgment including commitment of a response by the WSBT within 30 days of receipt.

8. Sends out correspondence approved by the WSBT as directed by the Chair.
9. Performs all of the duties of the trustee position for which they were elected (refer to the role/responsibilities of the applicable trustee position).

Works with the WSBT Chair and Vice-Chair to create final WSBT Conference report.

Action: To be held in committee due to SR14 and presented next year.

REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES

1. Referral #4009 & #3707: Regarding change in when World Service Conference is held Action: These items have been referred to the Conference Committee.
2. Referral #4109 & #4110: World Service Convention Statement of Purpose wording change. Action: These items have been referred to the Convention Committee.
3. Referral #3562: Create new region to include: Holland, Sweden, Hong Kong, Scotland and the U.K. Areas. Action: This item was referred to the Trustee Committee.
4. Referral #4005: Regarding WSBT budget and spending. Action: This item has been referred to the Trustee Committee.
5. Referral #4007: Where C.A. tapes are allowed to be sold. Action: This item was referred to the Trustee Committee.
6. Referral #4084: Trustee ratification process as worded in World Service Manual, Action: This item was referred to the Trustee Committee.
7. Referral #4114: Concern regarding “addict” appearing on T-shirts with CA logo. Action: This item was referred to the Trustee Committee.
8. Referral_“ #4122:_” Question regarding “The Truth”, “The Light”, The Way wording in violation. Action: This item was referred to the Trustee Committee.

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9. Referral #4689: Question of proxy for Trustees. Action: This item was referred to the Trustee Committee.

REFERRALS THAT DID NOT RESULT IN MOTIONS

1. Referral #3772, #3922, & #4012: Addition of Holland, Sweden, Hong Kong, Scotland, Spain, & South Africa Areas to Atlantic North Region in World Service Manual. Action: No action taken. Areas already added to Regions after Floor approval.
2. Referral #4003: Housekeeping issue of Midwest Region listing In World Service Manual. Action: No action taken. Housekeeping to handle alphabetizing, and Saskatchewan never was an Area.
3. Referral #4085: Wording change in paragraph concerning Directors in an Area (currently pg. 2.9 WSM). Action: No action taken. Housekeeping for clarification.
4. Referral #3992: Concern of 5^th Concept abuse. Action: No action taken. This referral was discussed at length by the Chair at the opening of the conference.
5. Referral #3836: Qualification and terms of Co-secretaries in WSM, as worded in WSM 3.5 & 3.9. Action: No action taken. These are two different areas. One being about Committee Co-secretaries, and the other about the Conference Co-secretaries.
6. Referral #3833: Splitting 5c in the Conference section under Standing Rules in WSM. Action: No action taken. This was a housekeeping issue.
7. Referral #3694: Rotation of secretaries at WSC as reflected in WSM. Action: No action taken. No wording could be added to the manual to accommodate all unexpected vacancies. Secretaries should be voted in as needed.
8. Referral #3554: WSM to reflect Area’s ability to decide the length of Term of Delegates. Action: No action taken. Each Area is autonomous.

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9. Referral #3511: Concern that same committee presenting motion should not 2^nd that same motion. Action: No action taken.
10. Referral #4628   To insert a procedure to update the list of approved literature when new literature is approved. Action: No action taken. This is a housekeeping matter which is carried out as a matter of course.
11. Referral #4707 The use, display, distribution or sale by groups or meetings of materials, books or literature is inappropriate and is therefore strongly discouraged. Action: No action taken. Add the following sentence to 1.9 before where the logo is placed between the two boxes: Cocaine Anonymous groups, meetings and service committees should only use, display, distribute or sale the following literature and materials:_“ the WSC Approved Literature_” set_“ forth in the Appendix, the books ALCOHOLICS _” ANONYMOUS, and TWELVE STEPS AND TWELVE TRADITIONS, and Cocaine Anonymous World Service, Region, Area, District and group/ meeting approved flyers, meeting directories and other materials displaying the CA logo as described above.

12. Referral #3510: Prohibit an area to subdivide into new areas within 4 years of the original creation. Action:  Concept Right of Decision to evaluate need for new areas and we cannot artificially predict the growth and needs of booming areas of CA development – numerous examples – Scotland-Edinburgh and Glasgow, England itself, North and South Spain, South Africa, or somewhere the size of Russia.

13. Referral # 3783 and #4630: Recognize Big Book of Alcoholics Anonymous as an official text and accept it as our basic text; adopt the AA Service Manual and Twelve Steps for World Service book. Action: No action taken. – As a legal matter these books are copyright property of Alcoholics Anonymous World Services and the extent of our use is governed by the August 20, 1989 Advisory Opinion of the World Service Conference which is addressed in Motion under Referral 4628 and 4707.
14. Referral # 3785: Recommend that District and Area Service officers and delegates be a member of a local CA home group. Ref. 2.5, 2.8, 2.11, 2.12, 3.8, 4.1 5.1. Action: No action taken – A home group is not a universally adopted premise but it is up to each service entity to choose the individuals they desire to be in service. It is not the business of the WSC to

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decide how many meetings or which groups one attends determines the quality of sobriety and ability to be of service.

15. Referral # 4008: Have changes to WSM be effective only in odd or even years and publish manual in book form, distribute changes in pamphlet form. Action: No action taken. The dynamics of our evolution make this both cost prohibitive and susceptible of nearly instant obsolescence. As electronic publication develops in the S&B Committee, however, the current version of the Manual is now always available on the CA website for review and/or publication.

17. Referral #4010 Delegate Term – Two Years. Action: No action taken. We believe that there is too much information both procedural and committee specific to acquire in a two-year term. Also it would not provide for an adequate pass-it-on program. We do not believe that two years is enough time to properly educate delegates sufficiently to becomes trustees.

18. Referral #4011 & #4709 To extend vote at WSC to any one who has not yet achieved Area status. Action: No action taken. Any country not represented may petition to become an area and elect delegates. This referral would require a change to Standing Rule 1 which we feel is inappropriate. The chart on page 2.13 shows states that are already included in regions and have yet to be recognized as areas. Countries with regions will be treated in a similar fashion until a petition to become an area has been submitted and accepted.

19. Referral #4044 Concern that WSM does not address a member being on the slate of more than one Trustee position. Action: No action taken. It would be our first hope that an individual would not allow themselves to be placed on two separate slates simultaneously. It would then require the conference floor to approve the same individual as a candidate on two separate slates. Thirdly, it suggests that the TEC could mistakenly elect the same person for two positions at one conference. The WSM cannot include verbiage for every possible contingency.

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20. Referrals #4108 and #4096 Concern over voting process/removal for Delegates elections. Action: No action taken. The WSM does not speak to the issue of removal. Page 2.7 states “voting procedures:” determined by area. This issue should be covered by area bylaws and is not the purview of the World Service Manual.

21. Referral # 4692 & 4627 – Regional Trustee chair all assemblies and caucuses within the region unless the Regional Trustee is not present. Action: No action taken. Each Group/Area/Region is able to select its voting procedure as specified in the WSM.

22. Referral # 3545 – Add a summary of changes that were made in the manual to the front of the manual stating what was done in the years. Action – No action taken. Without a reference of changes, members will be encouraged to read the manual, since the most recent manual takes precedence.

23. Referral #3168 – Amend the last sentence of the second paragraph of pg. 2.6 of the WSM to read as follows:

Where a service structure exists, it is required that a copy of the area/district minutes showing separation has been addressed, be attached to any petition. Action – No action taken. This situation was addressed and resolved with the changes made in the current manual

24. Referral #3169: Regarding trustee clean time requirement. Wish to change continuous abstinence requirement from 5 years minimum to 8 years to be elected to the Trustee position. (See Page 4.2: Qualifications: #4) Action: No Action Taken. The committee feels the present qualifications adequately represent the combined conscience of the WSC.

25. Referral #3557 & 3559: Request that the sobriety requirement for a_“ delegate be increased by two years (currently_”suggested on p.2.12 Item #3 that Delegates have two years of continuous sobriety.) Action: No Action Taken. The committee feels the present qualifications adequately represent the combined conscience of the WSC.

26. Referral #4042: Insert language to clarify that the maximum number of votes a Delegate may carry is two (2).  Action: No Action Taken. See Page 3.5 #5 C Last line, which reads: “No Delegate can_” carry more than a total of two votes at the Conference.”

27. Referral_“ #3645: Page_”12 Item#1 Line Sentence Three (3) remove the following: (Or portion thereof)

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Action: No Action Taken. If we were to follow this suggestion, we would be left with an Area having 3 votes until they had 125 meetings, which does not represent the group conscience of this Conference. Group conscience_– is that Areas acquire_– 1 additional vote for every 50 meetings OR PART THEREOF after the original 3 votes for the first 75 meetings.

28. Referral # 4083: Create a new Conference_’ Committee to deal with fundraising at a World level. This would help small area s host the WSC Convention by reducing the financial expectations of a convention. Action: No Action Taken. Held in committee for review next year.

29. Referral # 4004 On page pg. 3.7 of the WSM, replace_” #20 with “all budget/cash needs will be presented by WSC Finance Committee. Action: No action taken. Held in committee for review.

NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE

Bryan S., Chair

Trevor S., Vice-Chair

Diane W., Co-Secretary

Bryan B., Co-Secretary

CLOSING COMMENTS:

I would like to thank the entire 2004 S & B committee for their extraordinary efforts in generating concise verbiage for your 2005 WSM. Just a little note about our report, under Referrals held in Committee there are many Referrals that will be coming to the Conference floor in 2005 with large voluminous material included with the Referral. Please make sure you study the material throughout the year, or if this is your last year make sure you pass it on to your new Delegate. Throughout the conference I have talked to many long standing members of the conference and we all agree in suggesting that all of the last year Delegates when returning to their area make recommendations to their new Delegates that they get involved with S & B for their first year. This will give new Delegates the opportunity to learn their WSM, so when they return to their Area they will have a working knowledge of the Manual. Then in the years to follow when they join other committees at the Conference they will bring with them their knowledge of the WSM.

Respectfully Submitted:

2004 WSC Structures & Bylaws Committee