Sep 3, 1999 – Day 3 Summary of Motions & Activities

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Cocaine Anonymous World Service Conference 1999 Friday, September 3, 1999, Day Three Summary of Motions & Activities

  1. Serenity Prayer
  2. Roll Call
  3. 129 Voting members present at the roll
  4. The Quorum is 86
  5. Trustees: Walter Johnson
    1. One of our trustees did not attend the conference or the board meeting. We wanted to be sure the Midwest was not unrecognized in the way of a report. Each of our regional trustees did give reports and they are attached to the Quarterly minutes. In overview of the Midwest region in the Milwaukee area 36 meetings with H&I. They do have a website
    2. Illionois has109 meetings and they are Hosting Unity Convention in 2000 April 28- 30 and November 3-5 Midwest Regional Convention in 2000
    3. Ohio has 5 districts 107 meetings Midwest regional will be there in 1999
    4. Minnesota area has 10 meetings. Mostly in Minneapolis
    5. 13 meetings in Nebraska
    6. Missouri has two districts one in Kansas City and one East St Louis. 62 regular and 40 H&I meetings. 3rd annual show me recovery convention held in August.
    7. Michigan has 33 meetings 3 districts and 2 H&I
    8. Indiana has 36 meetings 7 H&I. In the youth correctional facility. Saskathchewan area.
  6. Statement: “The WSBT intend to fill the 2nd trustee at large position at the next conference, 2000. The circumstances of this year, the resignation of a Trustee-At-Large midyear, one Trustee unable to attend several meetings due to personal circumstances and another Trustee missed the quarterly meeting and the conference have led the trustees to believe that it is in the best interest of Cocaine Anonymous to fill the second Trustee- At-Large position to ensure that the Board of Trustees can provide a broad based group conscience and enough people to do all of the work that is necessary to bed performed throughout the year. In addition it has become clear that at least a portion of the fellowship wishes to have that position filled.There is a general description of the Trustee-At-Large position on page 4.2 of the WS Manual. The trustees have been attempting to provide more details to that descriiption and hope to complete that task at the November quarterly meeting. In the interim the need to fill all the addict trustee positions has become clear to Board of Trustees.”
  7. WSOB: Scott Stephenson: received 15 referrals
  8. Referral: 3 referrals regarding the additional dissemination of starter kit mailinginformation . The Board passed a motion directing office staff to mail copies of the cover letter contained in the starter kits to each delegate within the area that the starter kit was sent to. Note: These letters are going to be sent to the Trustee in each region as well per previous Board action.
  9. Items referred to the World Service Office which resulted in action without motions: Referral: That the Office Board seek and implement inclusion of members from outside the greater Los Angeles area. The Office Board currently seeks members from the greatest possible geographical area within Southern California. Currently the sitting members come from up to 60 miles away from the CAWSO. The Office Board believes that the impracticality of significantly extending the distance beyond that for members of the Board to travel to meetings exceeds the benefits. In addition, while the Board understands and is willing to implement electronic means of real time communication for

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Board meetings, the Office is not currently prepared to incur the costs to set up and maintain such a system.

  1. Referral: Add a field on existing order form and H & I order form to specify language (English, French or Spanish). Bilingual forms (French only) will be available in the next 30 days. A draft form has been prepared by the Quebec Fellowship for use by the office. The office has a project on its agenda to prepare Spanish language bilingual order forms. It is expected that those forms will be available within a year.
  2. Referral: Check on UPS (shipping) discounts. The office is reviewing discounts and incentives with our shippers.
  3. Referral: Clarify the responsibility of the WSB PI committee including their interaction with the WSC PI committee and to include in the WS Manual. The WSB PI committee will review this referral during the year and have a report for the Conference next year. If the committee agrees that clarification needs to be documented it will also then refer to WSC Structure & Bylaws committee the language for including in the WS manual.
  4. Referral: Multiple copies of various documents given to new delegates. The office will review procedures to reduce possible duplication. However, the WSO Board believes that it is better to err on the side of inclusivity to ensure that delegates have a copy of all material.
  5. Referral: Develop guidelines for handling calls and/or contacts from addicts in areas where CA is not currently available. The office currently responds to such contacts via telephone or email with such meeting information that is available. In addition the office also sends out information to the suffering addict. The Office Board will review the materials and suggestions from the delegate submitting this referral. We will attempt to craft appropriate methods of handling such calls and forward the results of our work to the Trustees and the Public Information Committee for review and discussion.
  6. Referral: Correct the problems with the Meeting in a Pocket. The Office will change the Meeting in a Pocket as soon as the Chips Literature and Format Committee provides us with the changes. The typographical errors will be corrected as a matter of course with the next printing, however, the exclusion of a portion of Chapter 5 may have been made due to space considerations and to substantially change the literature the Office must receive direction from the appropriate Conference Committee.
  7. Referral: Review the possibility of having the Office handle certain early hotel registrations at the New York CAWS Convention (2001) including the actual booking of such rooms for a service charge. The Office will be contacting the appropriate legal and insurance sources for their take on this issue. Office Board members have already had discussions with certain members of the Host City Committee and sincerely appreciate their willingness to work with the Convention Bureau of the City of New York to nail down such open items as currently exist.
  8. Referral: Establish email aliases for specific Committees or Committee Chairs on ca.org. We will establish an alias for any requesting individual Committee Chair or for a Conference Committee. However, in accordance with current Office Web page policy, it is the responsibility of the addressee to keep the Webmaster informed of any changes in the address contained in the alias. If the connection should “die” the only action the Webmaster will take is to delete the alias until such time as he is notified of the change in the email address that the alias should be connected to.
  9. Items were referred to the World Service Office that resulted in no action: Referral: Limitation of Board members consecutive terms. The World Service Office Board of Directors does not have the authority to make such a change. That authority lies in the hands of the World Service Conference.

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  1. Referral: Appointment of outside trustees to WSOB. The World Service Office Board of Directors does not have the authority to make such a change. That authority lies in the hands of the World Service Conference.
  2. Referral: Create a district/area for the Internet. The World Service Office Board of Directors does not have the authority to make such a change. That authority lies in the hands of the World Service Conference.
  3. Referral: Funds raised at WS Convention go to the office only. The World Service Office Board of Directors does not have the authority to make such a change. That authority lies in the hands of the World Service Conference.
  4. Referral: Return the link to the HFC & KIS email meetings to ca.org. The World Service Office Board of Directors does not have the authority to make such a change. That matter is how in the hands of the Trustees and the Conference.
  5. Marie Pascale: Quebec: Re Point 2, there is confusion: what I have given Mary is a Canadian order form for Canadian groups to order french material There is not a field for the language on the form. CAWSO does not have the French literature, we do.
  6. Answer: we will incorporate the french box in the order form, so any person ordering literature can check the box indicated whether the order is for French, Spanish or English.
  7. Trustees: Walter Johnson: Referrals to WSBOT
    1. March 99 WSBT Meeting did not get in the Quarterly Report. The attachments are on the table in the back. Quarterly minutes are available
    2. Susan Turnbull: WSOBT: Referral on the errors in Meeting in the Pocket, being taken care of by the WSO.
    3. Steve Amelotte: WSBT SW Regional #45/21: Co-Anon Issue: It will be handled through the Convention Committee. Boundaries : may refer friends and family: Issue will be addressed in November Meeting.
    4. All funds raised and or collected at all WSCCC go directly to our WSO that passing baskets during the meeting dilutes CAWS stated purpose. Referred to handled by Convention
    5. Amy Beech: AN Regional: #64 to extend the term of the trustees or realign. The Board has been addressing. We need resolution and plan to report back sometime this year on that issue.
    6. Amy Beech: #61 to limit the number of consecutive terms from 3 to 2. Will be added to our agenda
    7. Trustree’s serving to the end of term: Sent to Structure & Bylaws
    8. Consider ruling that no survey can be put out to the fellowhsip without approval from the floor. Sent to S&B and will be reported on in that report.
    9. To appoint 2 Trustees outside of the PS region: We will research cost effectiveness/suggestion to remove the PS trustee and there is research being done on this issue and when we have that information we will deal it
    10. Long form of 12 Traditions : Permission applied for and we are waiting for that approval from A.A.
    11. Joe Stephens: PS Regional: #130: Removal of C-Anon link from Ca.org homepage: WSO maintains the link, and it has been removed.
    12. Andy White: PN Regional: #129: request to adopt 12 concepts illustrated and we will ask permission for that.
    13. 120: Consider putting 2 trustees on the Literature Chips and Format Committee. We currently have one member of the WSOB and WSBT on that committee and if there is a need at the next conference we will do that.
    14. Meredith Amos: WST: Book sales: Quebec area demand right to deal with printer: Board : CA owns the copyright to HFC book therefore it is our obligation to protect it. We supports the WSOB handling of this matter

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    1. In support of our 7th tradition: Recommended CA stop selling storybook at profit. To the best of our memory we will follow up in delegate mailing.
    2. Walter Johnson: AS Regional: #35: Implement international trustee. Looking at that in Long term planning, we agree. And filling 2nd trustee at large psotion assists that. Referral #’d 121: regarding the Trustee at Large: same response
    3. 27: trustee to prepare statement of purpose to be included. Response: that is already in the manual on page 4.2.
    4. #18 Ohio area: this is a local issue that should be dealt with the assistance of the Midwest regional trustee. And also #19 is local issue.
    5. #110: 125 138 will be addressed at our next board meeting.
  1. Karen Sullivan: are they not required to put it in writing.?
  2. Walter Johnson: Sorry, did not have it prepared. Will have it prepared for you later.
  3. Kevin Murphy: listed a number of referrals, and we don’t know what the numbers refer to.
  4. Explanation from the Conference Secretary on how the numbering works.
  5. The numbers on the referral form are for the conference committee to go back to and not what item # is shown on the Summary of Motions & Activities. If possible, a committee should state both, but in the event that is not possible both #’s will be listed in Summaries of Activities the following day or in a revised version. The secretary will make sure both numbers are referred to in the actual minutes.
  6. Walter Johnson: Trustees will come back when better prepared.
  7. Break
  8. Trustees have a statement: Steve Amelotte: Trustee Election Committee Announcement: We have three Brand new Trustees: SW Regional: Hal Kelly; Midwest Regional Trustee is Spencer Barton; Trustee at Large: Leon Mason.
  9. UNITY, WSC COMMITEE REPORT: Steve Shaw: Chairperson: INTRODUCTION AND OPENING COMMENTS
  10. I first would like to take this time to thank the committee for all they have done to makemy job as Chair of Unity the best.
  11. We had four Referrals to our That we took a look at. We also wrote some voting procedures into our guidelines to committee. help move our process along.
  12. 2000 Conference Theme is: DIVERSITY: A SOURCE OF STRENGTH
  13. I would like to thank my committee for all the hard work at this conference and look forward to working with them throughout the year.
  14. The committee would like to thank Craig Schell for speaking at the Unity Lunch today.
  15. Contents: REFERRALS WHICH DID NOT RESULT IN MOTIONS ARE SHOWN ON PAGE 2, ITEMS WE REFERRED TO OTHER COMMITTEES ARE SHOWN ON PAGE 3.
  16. INFORMATION ON NEWLY SELECTED COMMITTEE TRUSTED SERVANTS AND EXISTING TRUSTED SERVANTS IS AS FOLLOWS: Existing
    Chairman: Steve Shaw
    Vice Chair: John LewisSecretary: Kellie FedericiIncoming:
    Chairman: Steve Shaw
    Vice Chair: John Lewis
    Secretary: Leida Toro

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  1. ITEMS REFERRED TO UNITY COMMITTEE WHICH DID NOT RESULT IN MOTIONS:
  2. Referral: #100 (111) – The WSO Board – To consider forming a Sub-Committee on International Outreach. Recommendation: The unity Committee motioned to form a Sub- Committee called International Outreach. The election International Outreach Chair is Roger Hornback. International Outreach Statement of Purpose: To enhance our communication and outreach among the diverse elements within our fellowship in the interest of carrying the CA message and to promote CA unity at the International level.
  3. Referral: #004 (18)– Ohio Area – Define Unity The purpose more specifically – Present statement of purpose seems to generic. Recommendation: The Unity Committee motioned to refer the Area back to page 4 of the Unity Pack. The A B C’s outline the purpose more.
  4. ITEMS REFERRED TO UNITY COMMITTEE WHICH WERE REFERRED TO OTHER COMMITTEES:
  5. Referral: #091 – Kellie Federici – British Columbia Area. That in the spirit of unity CA adopt a version of “ What you see here, what you hear here, let it stay here” or develop a short reading that speaks to the importance of anonymity. Recommendation: The Unity Committee motioned to send the referral to Chips and Literature Committee with a suggestion to add it to the meeting format.
  6. Referral: #037 (52)– Rodney Davis – A member of the fellowship is concerned that some CA events single out the hard of hearing and deaf on flyers; ie. If signers needed please check here. Recommendation: To send the referral to the Structure & Bylaws Committee with a suggestion to use similar wording as registration form “CA Comes of Age”: Recommendation: Add to forms: If you have health concerns or special requirements please indicate here:
  7. Referral: #060 (68) – John Rosa – New York Area – What ever happened to the Unity Breakfast at conventions? Please address this issue. Recommendation: The Unity Committee motioned to send the Unity Breakfast to WSCC with a suggestion to include the Unity Breakfast in WSCC guidelines.
  8. ITEMS REFERRED TO UNITY COMMITTEE (AND OLD COMMITTEE BUSINESS) WHICH RESULTED IN MOTIONS
  9. MOTION 1 TO ACCEPT THE UNITY COMMITTEE BUDGET AS FOLLOWS: $600.00 Motion withdrawn, it is not necessary to present a budget to the floor unless your committee has gone 20% or more over the last years approved budget.
  10. Last, ITEMS TABLED UNTIL NEXT CONFERENCE WHICH HAVE NOT BEEN COVERED IN THE ABOVE DISCUSSION.
  11. The Unity Committee Pamphlet is at the 7th point of the12 point process and is waiting for acceptance from AA in using the long form of the 1st Tradition.
  12. The Unity Committee has written four Articles that will be published in the Unity Corner of the NewsGram . There titles are1) Just Me to Part of
    2) When the Rubber Meets the Road. 3) What is Unity
    4) Spiritual Progress through Unity
  13. Jim Gorman: Did not receive the referrals from your committee
  14. Steve Shaw: Apoligize, though you had those referrals. We did not send them to you yet.
  15. Steve Amelotte: When you referred the Unity breakfast to the Convention was that just for funding or were you going to have someone there to take care of it.
  16. Response: Both
  17. INTERNET WSC COMMITTEE REPORT: Dan Dickey:

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  1. John Sparks: Point of Order: Copy of your report, 2 rows did not receive it.
  2. We did not provide the group with the copy of the report. It is on the board.
  3. Will pass out the report at this time.
  4. Break
  5. INTRODUCTION AND OPENING COMMENTS
  6. This year the Internet committee had 8 members with varying computer and Internet knowledge. I thoroughly enjoyed working with this group, we were able to accomplish much more than I had imagined. We worked on 9 referrals and established a workbook for web site development which will be presented in our upcoming motions.
  7. Contents: REFERRALS WHICH DID NOT RESULT IN MOTIONS ARE SHOWN ON PAGE 1,
  8. ITEMS WE REFERRED TO OTHER COMMITTEES ARE SHOWN ON PAGE 1.
  9. REFERRALS WHICH RESULTED IN MOTIONS, OR WORK COMPLETED FROM LAST YEAR ARE SHOWN ON PAGES 2 TO 3.
  10. OUR PROPOSED BUDGET IS ON PAGE 3 AS MOTION 4.
  11. INFORMATION ON NEWLY SELECTED COMMITTEE TRUSTED SERVANTS AND EXISTING TRUSTED SERVANTS IS AS FOLLOWS:
    Chairperson: Leon Mason
    Vice-chairperson: David LaBell
    Secretary: Ivan Libson
  12. Point of information: Leon Mason cannot serve as chair since he will be a trustee at the next conference. The committee will re-elect that position.
  13. ITEMS REFERRED TO INTERNET COMMITTEE WHICH DID NOT RESULT IN MOTIONS:
  14. 1. Referral #130: Remove Co-Anon link from ca.org: Recommendation/Comment: It is WSO business to clarify Co-Anon’s status
  15. ITEMS REFERRED TO INTERNET COMMITTEE WHICH WERE REFERRED TO OTHER COMMITTEES:
  16. Referral #135 : Make e-mail addresses for committees so chairpersons have their own mailbox : Recommendation/Comment: Internet committee sees no problem. Refer to WSO for mailboxes.
  17. INTERNET WSC COMMITTEE REPORT
  18. Brad Miller: It has been an honor to work on this committee with these people.
  19. ITEMS REFERRED TO INTERNET COMMITTEE (AND OLD COMMITTEEBUSINESS) WHICH RESULTED IN MOTIONS:
  20. Referral #012, 033
  21. #012: We need to establish an oversight protocol to be certain that areas are aware of what is on the web concerning them. Especially sites linked to the ca.org site. Set up a password e-mail system to each CA area’s Internet representative that would provide some form of security as to who is aware of site content and if there are questions it gives us a direct line of accountability to the area in question.
  22. #033: CA web sites be permitted to post on their individual web sites CA approved literature, without the necessity of linking out to ca.org
  23. Motion 1. To approve Internet Committee Workbook and Guidelines.
  24. Q.Are we talking about the guidelines and workbook you just gave us?
  25. A.That is in response to the two referrals.
  26. Caryl Faye: In favor, looked through it and its well done.
  27. John Rosa: Not enough time to read, against the motion unless we have enough time to read it.
  28. Scott Botz: Motion to Table
  29. Seconded

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  1. Motion to table is defeated
  2. We passed this out at 7:30. We have had breaks since then. I think it is sufficient time toread this during those breaks. I understand why people want to review this, there areconditions on area websites in here.
  3. Kevin Murphy: Speaking for motion.
  4. Jim Holder: WS Manual page 3.7 Standing Rule 14 proposed material to be reviewed bythe delegates must be received at least 90 days prior to the WSC so they can review the material prior to the conference. Am I to understand that this document was produced at this conference in 2 days?
  5. Dan Dickey: That is Correct.
  6. Kelli Federici: does it have guidelines about music on the website?
  7. Dan Dickey: No direct mention of music, per se. there is discussion on infringement ofcopyrights, and most music is copyrighted.
  8. Joe Stephens: Thank the committee, I speak in favor.
  9. Roy Rowan: Call the Vote (2/3 vote required)
  10. Carried.
  11. Main Motion 1. To approve Internet Committee Workbook and Guidelines.
  12. Opposition noted. Motion carried.
  13. Referrals # 108, 109, 125 and 138: #108: Create a district/area or region for Internet. On-line meetings are currently found by word of mouth or links on local area sites only. This makes it very difficult for newcomers and other addicts to find them. #109: To devise a solution in which we can refer addicts to other places for help on the CA web site when CA is not present in that area, without compromising our Traditions or bylaws. #125: Put the link to HF&C and KISCA e-mail meeting back on ca.org so that can be found. It can provide CA meetings where there are no face to face meetings #138: Allow creation of “on line meetings Intergroup” with supervision from either Trustee at Large or WSO Trustee. Allow link to Intergroup page from ca.org.
  14. Motion 2. To create an “online service committee”, directly responsible to those they serve, that provides links to online meetings. Allow ca.org to link to this online service group’s page.
  15. Jeff Schachter: Can you explain that?
  16. Leon Mason: Decision made last year to remove the links from ca.org as WSO site doesnot link to meetings. There are currently 2 online meetings and people on the web find our site and they used to get the link, members from the two meetings plan to be on the service committee and they will create a page that has the links that are separate from ca.org that will bring you to links for the online meetings. Therefore, they are outside of the ca.org website.
  17. John Sparks: The online service committee is a subcommittee
  18. Kevin Murphy: Online meetings currently do not have a place in the service structure.Normally a meeting would be listed in the directory. How do you credit a meeting? Create a powerless district, controlled or overseen by a trustee until we figure out what we are doing with the online meetings but not having the WSO handling this.
  19. John: You didn’t answer my question. It is in quotes, that this is a “service committee”, is it a subcommittee?
  20. Kevin: No it is not a committee on the conference.
  21. John Sparks: Whom do they report to?
  22. Kevin Murphy: no one
  23. Leon Mason: with the meetings on line currently, we have business meetings, and themembers of those meetings can take part of that committee. They are responsible to those two meetings. They are providing a service, so they are serving the two meetings. Overseen by the trustees.

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  1. Your trying to get permission to route through the site. But you want to eventually be autonomous, is that correct?
  2. Leon Mason: its so the people on the internet can find the ca online meetings. Because the office and the web site does not link directly to the online meetings.
  3. Scott Botz: meetings we have now use suggested formats. Do your guidelines have guidelines to conduct the online meetings.
  4. Leon: one meeting is a discussion meeting. The other is participation. Do we have readings? No.
  5. The suggested formats are suggested.
  6. Roger Hornback: in favor of the motion, does a great job of recognizing these meetings.
  7. Steve Edwards: Call the vote
  8. Motion to call the vote is Carried.
  9. Motion 2. To create an “online service committee”, directly responsible to those theyserve, that provides links to online meetings. Allow ca.org to link to this online servicegroup’s page.
  10. Motion carried.
  11. Minority Opinion: Jim Gorman: Part of one of the online meetings, but the way it comes across…..I don’t believe they followed the correct format for the referral.
  12. Joe Stephens: Minority: On line service committee should be a part of the internet committee, I would have been in favor if they were directly responsible to the WSO who keeps that page.
  13. Committee is set up to not be responsible to anyone.
  14. INTERNET WSC COMMITTEE REPORT
  15. Referral #032: CA web sites to provide a link to a PDF file viewer.
  16. Motion 3. To post the PDF file viewer software on the ca.org site for download, withpermission, nd with disclaimer of non-affiliation. No logos or links to other sites may beused.
  17. Roger Hornback: explain what a PDF file is.
  18. For posting visual items onto the web so they can be printed from any type of computer.
  19. Rick Hoffman: More appropriate to place it on the ca.org than to place it on the onlinesite.
  20. Would like to have it close as possible to the document they are going to read.
  21. John Bodkin: In favor: applaud the efforts of the committee. What is a new and everchanging form of communication.
  22. Can we ascertain clearly that this is in a public domain.
  23. No it is not. The software is copyrighted. However, 3rd party may use for downloadingfrom web page.
  24. Michael: For the motion:
  25. Bryan Seid: against the motion. Is this unmentioned software the only thing on themarket that can be used.
  26. Y es, it is the only one.
  27. Jim Gorman: website, when we click will it directly download?
  28. Y es.
  29. Call the vote:
  30. Motion to call the vote Carried.
  31. Main Motion 3. To post the PDF file viewer software on the ca.org site for download, with permission, and with disclaimer of non-affiliation. No logos or links to other sites may be used.
  32. Main Motion carried.
  33. Minority Jean Ferretti: the logo of the unnamed PDF viewer company appears when Iuse the PDF viewer.

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  1. Jay Statland: wondering why we are not using a format for each type of computer.
  2. David Choate: Due to the Minority Opinion on Motion 2, I changed my mind and wouldlike to place a motion to reconsider on Motion 2, of the Internet Committee.
  3. Second
  4. David Choate: Motion to reconsider Motion 2 of the Internet Committee
  5. Jeff Schachter: Motion to suspend the rules in order to hear the motion to reconsiderationof Motion 2.
  6. Seconded.
  7. Motion to suspend supercedes the motion to reconsider.
  8. Motion to suspend passed
  9. Motion to extend the time to hear the reconsideration of Motion 2.
  10. Kevin Murphy: Is a friendly amendment in order?
  11. Extend the time to hear business related to motion 2. Why not finish all the business inmotion 2.
  12. If the motion to reconsider is passed the motion is back on the floor.
  13. Accepted.
  14. Motion to extend the time to hear all business related to Motion 2.
  15. Opposition noted. Motion carried.
  16. Motion to reconsider is on the floor.
  17. David Choate: friendly amendment can take care of this.
  18. A friendly amendment to motion 2 is not in order at this time, we must first talk about themotion to reconsider.
  19. Joe Stephens: motion to reconsider, I thought this committee was vaguely described. Iwould like to see if the committee is willing to accept a friendly amendment from thefloor or if they want to be more detailed about their service.
  20. John Rosa: I would like more information on this committee. I don’t feel comfortablewith things being so vaguely written
  21. Roy Rowan: Call the vote
  22. Opposition noted. Motion to reconsider passed.
  23. David Choate: Motion to reconsider motion 2 of the internet committee,
  24. Discussion
  25. Main Motion (to reconsider motion 2 of the Internet committee) FAILS.
  26. Committees: when you get their paperwork tomorrow, you need to read it.
  27. Did not go over their previous years budget.
  28. Session adjourned.

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