Minutes of the Meeting of
CA World Service Office Board of Directors
October 25, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:00pm by Vice-Chair, Richard L
II. Tradition 6 – Read by Susan D.
III. Concept 6 – Read by Ryan E.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (WSOB Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), Bob C. (Director at Large), Kathy-Jo R. (WSOT), Ira L. (WST). A quorum is established.
B. Board Members Absent: DRPD (vacant), Teresa N. (Chair, absent with prior notification),
VI. Guests Present: Ryan E. (webservant) & Phyllis C.
VII. Approval of the minutes of the prior meeting
A. Barry J. motions to approve the minutes from October 11, 2012. Seconded by Ira L. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports:
A. Phyllis C. introduced herself to the board, and might be interested in a position
X. Online Business: None
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
1. Ira L. suggests we place the openings in the NewsGram.
B. Website
1. Ryan E. has submitted the new website to Teresa N. and Linda F. for review and to pass along to the WSBT and LCF for review.
C. C.A. Trademark Challenge – Scotland – Bob C.
1. Bob C. sent as much material as possible showing prior use of CA in the UK to our lawyer. This is still a work in progress, and our lawyer is doing his best to work this out.
D. Computer/Networking Services – Ira L.
1. Rocky Mountain Networks, LLC crafted a contact at a discounted rate, month to month, which can be terminated with 30 days notice.
2. Ira L. motions that we sign the network support and service contract submitted by Rocky Mountain Networks, LLC. Seconded by Barry J. Motion passes unanimously.
E. Recording Contract – Ira L.
1. Since the last WSOB meeting, Ira L. has spoke to Teresa N. and Terry M. regarding the recording of conventions and conference. Nothing has been decided as of now. They discussed the possibility of owning the rights to the convention speaker CDs, and selling them out of the WSO. There is a possibility that we could separate out the conference and convention contract. They are also looking into how difficult it would be for the office to do their own recording at the convention and conference.
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2. Much discussion ensued regarding the speaker tapes. There was a lot of agreement on having a taping chair for the convention as well as for the conference. These can be separate contacts. Also, there was discussion regarding selling tapes and if this was or was not a tradition violation.
3. Kathy Jo R. will work on a request for proposal for the next meeting.
F. CAWSO lease agreement – Ira L.
1. Ira L. motions that we go back to our agent to provide Watson land company with a counter offer for new lease for CAWSO at $2407 including CAM charges for 3 years with a 2% increase per year for the second and third year and an additional 10×10 build out. Seconded by Barry J. Motion passes unanimously.
II. Online Business – None
III. Financial Fundraising Ad-Hoc Committee – Richard L., Bob C., Susan D., Kathy-Jo R., Barry J. & Linda F.
A. Susan D. motions for a budget up to $1,500 for the purchase of a mixture of book covers. Seconded by Linda F. Motion passes unanimously.
B. Susan D.
C. Ryan E. made a suggestion of creating a bookmark which holds a medallion.
D. Susan D. motions to approve the 30-for-30 artwork. Seconded by Barry J. Motion passes unanimously.
E. Susan D. motions to approve spending up to $400 for 30-for-30 marketing items. Seconded by Ira L. Motion passes unanimously.
IV. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Linda F. will work with Barry J. and Ira L. on negotiating an upgrade of our Neopost program
B. Chair – Teresa N. – Absent, with prior notification – Submitted written report
C. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written and verbal report (see attached)
1. Operating $16,382.20
2. Even Year $13,070.94
3. Odd Year $8,371.84 OY Petty Cash $388.00
4. Savings #862 (Prudent Reserve) $50,201.75
5. Savings #364 $646.79
6. Savings #372 (Publications Fund) $25,000.79
7. Savings $58,450.03
8. WFUK 1702.92 GBP as of 9/31/2012
Barry J. motions to extend the meeting past the normal meeting time. Seconded by Susan D. Motion passes unanimously.
E. Secretary – Susan D. – submitted written & verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
V. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – submitted written and verbal report (see committee and ad-hoc reports)
1. Kathy Jo R. discussed with Linda F. the policy for mail and email responses and the name or acronym of our name. Linda F. explained they were using our
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logo, but since the concern, the office has removed the logo from our return labels.
B. WS Trustee – Ira L. – submitted written and verbal report (see committee and ad-hoc reports)
1. Ira L. worked with Richard S. for the pass it on of the WST position
VI. Committee Reports –
A. Finance: Teresa N., Linda F., Bob C. & Barry J. – Nothing New
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N. – Nothing New
E. Unity: Susan D. (Kathy Jo R.)
1. Discussion regarding the CATW t-shirts and what the procedure is
F. Literature, Chips & Formats: Teresa N. (Ira L.) – Nothing New
G. Hospitals & Institutions: Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. & Linda F. – Nothing New
VII. CAWS 2013 – Linda F.
A. 35 Registrants!
VIII. CAWS 2014 – Linda F. – Nothing New
IX. CAWS 2015 – Linda F.
A. Seeking chair resumes
X. CAWS 2016 – Linda F.
A. Seeking chair resumes
XI. New Business
A. Custom fee for shipping – Discussion regarding the process of shipping internationally and how items are reported.
B. Loaning out banners – Discussion ensued. We need to be sure if damage occurs, the item needs to be paid for/ replace by the area borrowing the banners. Concern about small wear & tear overtime. Bob C. suggests we have them sign off on the value of each item, if they did need to replace the items
XII. Next meeting: November 8
XIII. 11:35 pm Motion to Adjourn made by Ira L. Seconded by Barry J., Passed unanimously.
XIV. Meeting closed at 11:35 pm by Vice-Chair, Richard L., with the “we” version of the Serenity Prayer.
For all attached documents and reports see: WSOB_10.25.12_min_Final.pdf
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