Minutes of the Meeting of
CA World Service Office Board of Directors
October 11, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:00pm by Vice-Chair, Richard L
II. Tradition 5 – Read by Ira L.
III. Concept 5 – Read by Ira L.
IV. Birthdays – Linda F. natal birthday!
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (WSOB Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), Kathy-Jo R. (WSOT), Ira L. (WST). A quorum is established.
B. Board Members Absent: DRPD (vacant), Teresa N. (Chair, absent with prior notification), Bob C. (Director at Large, absent with prior notification)
VI. Guests Present: Shelia S. (Special Worker)
VII. Approval of the minutes of the prior meeting
A. Kathy J. motions to approve the minutes from September 13, 2012. Seconded by Linda F. Motion passes unanimously. Linda F. motions to approve the minutes from September 27, 2012. Seconded by Ira L. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports:
X. Online Business: None
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
1. Ira L. suggests we place the openings in the NewsGram.
B. Website
1. Ryan E. gave a report on the status of the new website. He is working with the LCF committee on reviewing the literature for the website.
C. C.A. Trademark Challenge – Scotland – Bob C.
1. Ira L. is concerned that he and Kathy Jo R. have not received this information yet. Linda F. will forward the information she has to Ira L. and Kathy Jo R. to insure they are updated.
D. Corporate Standing – Linda F.
1. WSBT corporate standing is now current, and back in place.
II. Online Business
A. Barry J. motions to approve the online business since the last meeting. Seconded by Susan D. Motion passes, abstentions noted.
III. Financial Fundraising Ad-Hoc Committee – Richard L., Bob C., Susan D. & Kathy-Jo R.
A. The committee will be meeting on the every other Thursdays, when the WSOB is not meeting.
IV. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Barry J. motions that we pursue the backblaze remote backup service for backing up the network server. Seconded by Kathy Jo R. Motion passes unanimously.
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2. Barry J. motions that we accept the proposal as offered by Richard S. Seconded by Ira L. Motion passes unanimously.
3. Discussion regarding printing the Swedish books in the US vs Sweden. Until we know how many pages will be in the translated book, we will not know how much it will cost to print/ship.
4. Kathy Jo R. will send an email to the WSBT to get their thoughts on placing the CA logo on the front door.
B. Chair – Teresa N. – Absent, with prior notification
C. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written and verbal report (see attached)
1. Operating $22,461.33
2. Even Year $13,170.94
3. Odd Year $7,058.74 OY Petty Cash $488.00
4. Savings #862 (Prudent Reserve) $50,101.75
5. Savings #364 $546.79
6. Savings #372 (Publications Fund) $25,000.79
7. Savings $58,450.03
8. WFUK 1702.92 GBP as of 9/31/2012
9. Barry J. motions to transfer the equivalent of $1,520.00 from WFUK to Odd Year account for Florida memorabilia. Seconded by Kathy Jo R. Motion passes unanimously.
10. Barry J. motions to transfer the remaining balance of the WFUK account into savings, and close the account. Seconded by Ira L. Motion passes unanimously.
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – absent, with prior notification
V. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – submitted written and verbal report (see committee and ad-hoc reports)
1. Discussion regarding the starter kit process. Linda F. explained the procedure, which Kathy Jo R. will take this information back to the WSBT to insure they are clear on the procedure.
B. WS Trustee – Ira L. – submitted written and verbal report (see committee and ad-hoc reports)
1. Ira L. motions that he signs the Watson Land proposal. Seconded by Barry J. Motion passes unanimously.
2. Discussion regarding creating a youtube account in order to post the PSA properly. Kathy Jo R. and Ira L. will bring this to the WSBT.
VI. Barry J. motions to extend the meeting past our normal meeting time. Seconded by Susan D. Motion passes unanimously.
VII. Committee Reports –
A. Finance: Teresa N., Linda F., Bob C. & Barry J. – Nothing New
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N. – Nothing New
E. Unity: Susan D. (Kathy Jo R.) – Nothing New
F. Literature, Chips & Formats: Teresa N. (Ira L.)
G. Hospitals & Institutions: Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
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I. I.T.: Linda F. – Nothing New
J. Archives: Richard L., Linda F. – Nothing New
VIII. CAWS 2013 – Linda F. – Nothing New
IX. CAWS 2014 – Linda F. – Nothing New
X. CAWS 2015 – Linda F.
A. Seeking chair resumes
XI. New Business
A. Discussion regarding audio recorder for the Convention and Conference. Ira L. believes we could look into recording ourselves, or finding local bids where the convention will be held at that time. Kathy Jo R. reminds us that some local people might not have CA CDs to sell at our Convention.
XII. Next meeting: October 25
XIII. 10:52pm Motion to Adjourn made by Ira L. Seconded by Barry J., Passed unanimously.
XIV. Meeting closed at 10:52pm by Vice-Chair, Richard L., with the “we” version of the Serenity Prayer.
For all attached documents and reports see: WSOB_10.11.12_min_Final.pdf
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