Minutes of the Meeting of
CA World Service Office Board of Directors
September 13, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:00pm by Chair, Teresa N.
II. Birthdays – None
III. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Susan D. (Secretary), Richard L. (Director at Large), Linda F. (DOO), Barry J. (WSOB Treasurer), Bob C. (Director at Large), Kathy-Jo R. (WSOT), Ira L. (WST). A quorum is established.
B. Board Members Absent: DRPD (vacant)
IV. Guests Present: Shelia S. (Special Worker) & David B. (CAWS 2014 Chairperson)
V. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from August 23, 2012, as amended. Seconded by Susan D. Motion passes abstention noted)
VI. Tradition 3 – Read by Shelia S.
VII. Concept 3 – Read by Kathy-Jo R.
VIII. WSM, pp. 59 -60 & pp. 50-51 – CAWSO Board Qualifications and Responsibilities read by each member
IX. Seventh Tradition
X. Guest Reports:
A. David B. presented brought 4 estimates for preconvention fundraising t-shirts. He also brought artwork for the t-shirt designs.
B. Kathy-Jo R. motions to approve the artwork for the t-shirts and hats with the addition of the C.A. logo to the T-Shirts and the hat. Seconded by Barry J. Motion passes unanimously.
C. Kathy-Jo R. motions that we approve a budget for t-shirts, hats, dickies shirts up to $6,000. Seconded by Richard L. Friendly amendment made by Bob C. to raise the budget to $13,000. Accepted by Kathy-Jo R. Motion passes unanimously.
D. Barry J. motions to move $13,000 from savings to the even year convention account, pending trustee approval. Seconded by Richard L. Motion passes unanimously.
XI. Online Business: None
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
B. Website
1. Discussion regarding the chair address the webservant about what is needed to insure a launch of the new site within 60 days. This needs to be a firm commitment, and we need the webservant to expedite this. This is now considered urgent by the board, and if he is unable to do it in a timely manner, please just let us know.
C. Special Projects Position
1. Susan D. motions to approve the Special Projects Coordinator responsibilities and requirements, as amended. Seconded by Linda F. Motion passes unanimously.
D. C.A. Trademark Challenge – Scotland – Bob C.
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1. Bob C. updated the board, and continues to make progress.
E. Corporate Standing – Linda F.
1. Linda F. is working on getting all of the paperwork set up
II. Translations Ad-Hoc Committee – Linda F.
A. A letter will be drafted by Elizabeth S., Linda F., & Teresa N. to be sent to all of our friends overseas. This will inform them that translations is now moving to a paid position, and Linda F. will be filling in, until the new person is hired. Linda F. will utilize the translation yahoo group so Richard S. & Susan D. are able to support her, and keep everyone in the loop.
III. Financial Fundraising Ad-Hoc Committee – Richard L., Bob C., Susan D. & Kathy-Jo R.
A. Nothing New
IV. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. When reprinting an article from former connection or newsgrams, it should be noted that it is reprinted, where it is from, dated, property of CAWSO, Inc. Bob C. will work on this wording for the Archive committee.
2. Linda F. will work with Ira L. on the IT bids, and bring these to the board next week.
3. Linda F. motions to have Pamela Z. transcribe the CD’s received from HP Audio, of the WS Conference 2012, for the sum of $2400. Seconded by Barry J. Bob C. believes this is a waste of our money, and that our conference secretaries keep accurate minutes, so this is not needed. Barry J. explains California Corporations Code Section 1500, which states we are only required to keep minutes, and the hard disk which can be transcribe, if requested, but we do not need a written transcripts. Kathy-Jo mentions the WSM states “The World Service Office will oversee the preparation of the transcripts of Conference session, for delivery to the Conference Committee not later than 90 days following the Conference. The Conference Committee is to prepare and deliver the minutes of the World Service Conference to the World Service Office, for distribution to the delegates no later than 150 days after the close of the Conference.” After defining transcripts, the board has determined the minutes/dailies qualify as transcripts. Motion fails unanimously.
4. Barry J. commits that by the next meeting him and Ira L. will speak to the real estate agent and bring proposals for the board.
B. Chair – Teresa N. – Submitted verbal and written report (see committee and ad-hoc reports).
C. Vice Chair – Open Position
D. Treasurer – Barry J. – submitted written and verbal report (see attached)
1. Operating $31,752.32 (after open checks are cashed we have an approx. balance of $12,307.00)
2. Even Year $94,599.80
3. Odd Year $5,690.08 OY Petty Cash $488.00
4. Savings $73,552.57
5. Savings #862 $1,101.12
6. Savings #364 $546.75
7. Savings #372 $1,000.44
8. HSBC $500.00
9. WFUK 2,377.35 GBP as of 8/31/2012
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10. Barry J. motions to transfer $49,000 from savings to account #862 (then to be referred to as prudent reserve) as approved on the conference floor the balance then being $50,000, pending trustee approval. Seconded by Richard L. Motion passes unanimously.
11. Barry J. motions to transfer $24,000 from savings to account #372 (then to be referred to as publication fund) as was approved on the conference floor the balance then being $25,000, pending trustee approval. Seconded by Ira L. Motion passes unanimously.
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
G. Director at Large – Richard L. – submitted verbal report (see committee and ad-hoc reports)
V. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – submitted verbal report (see committee and ad-hoc reports)
1. Discussion regarding how the Trustee quarterly minutes are distributed to the fellowship. Linda F. explained that once the WSO receives the trustee minutes, they are forwarded to the delegates via delegate mailing, the delegates are then responsible to getting it to their area’s fellowship.
B. WS Trustee – Ira L. – submitted verbal report (see committee and ad-hoc reports)
VI. Committee Reports – Positions will be determined after the trustee board determines their positions
A. Finance: Teresa N., Linda F., Bob C. & Barry J. – Nothing New
B. Structure & Bylaws: ?? – Nothing New
C. Convention: – Nothing New
D. Conference: Linda F. & Teresa N. – Nothing New
E. Unity: Susan D. – Nothing New
F. Literature, Chips & Formats: Bob C.
G. Hospitals & Institutions: Richard L. & Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. – Nothing New
VII. CAWS 2012 – Linda F. – Nothing New
VIII. CAWS 2013 – Linda F.
A. Committee minutes submitted
IX. CAWS 2014 – Linda F.
A. Committee minutes submitted
X. CAWS 2015 – Linda F.
A. We are in the process of collecting resumes for the CAWS 2015 chair.
B. Linda F. suggests that each member of the board is matched with someone on the steering committee so each person has someone to communicate with.
C. Bob C. suggests we look at a $7,500-10,000 line item for committee expenses, including travel, hotel, etc.
XI. New Business
A. Vacant Officer Positions
1. Barry J. nominates Richard L. as vice-chair. Seconded by Linda F. Motion passes unanimously.
XII. Next meeting: September 27th at 7pm
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XIII. 12:20 am Motion to Adjourn made by Ira L. Seconded by Barry J., Passed unanimously.
XIV. Meeting closed at 12:20 am by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For all attached documents and reports see: WSOB_09.13.12_min_Final.pdf
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