Minutes of the Meeting of
CA World Service Office Board of Directors
August 23, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:05pm by Chair, Teresa N.
II. WSM, p.5: Bylaws of Cocaine Anonymous World Services, Inc. – read by Susan D.
III. Birthdays – None
IV. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Susan D. (Secretary), Richard L. (WSO Trustee), Linda F. (DOO), Barry J. (WSOB Treasurer), Janice C. (Director at Large), Richard S. (TAL & Acting WST), Bob C. (Director at Large) Elizabeth S. (WSOB Vice-Chair, late with prior notification). A quorum is established.
B. Board Members Absent: DRPD (vacant)
V. Guests Present: Ryan E. (webservant)
VI. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from August 9, 2012, as amended. Seconded by Janice C. Motion passes unanimously.
VII. Seventh Tradition
VIII. Online Business:
A. Susan D. motioned to accept the bid for the new unity luncheon caterer. Seconded by Linda F. Motion passed, abstentions noted
II. Old Business
A. WSOB Director Openings – We will have 2 openings after this Conference, and are always accepting applications!
B. Website
1. Ryan E. has fixed many of the bugs, and will finish this up tonight.
2. The new site is almost ready, he does not want to launch it at conference, but he is hoping to demo it at conference.
3. Ryan E. also plans to present how the convention website has been improved. This also includes a core code for the auction. He has also improved the delegate mailing
C. Publication Projects – Linda F. & Elizabeth S.
1. See Linda F.’s report.
D. Vendor Licensing Agreements – Linda F.
1. We have received the vendor licensing agreement from Rule 62 Audio.
2. Richard S. motions to accept the vendor licensing agreement, applied for by Rule 62 Audio, subject to the clarification from Teresa N. regarding proper use of logo. Seconded by Richard L. Motion passes unanimously.
E. Royalty Agreements – Bob C.
1. Linda F. has sent out the new royalty agreement information. She is very excited that some of the areas are already using the new template. Linda F. will report on this at the conference.
F. Referrals – Nothing New
G. Commemorative Chips – Nothing New
H. Special Projects Position
1. The name “Special Projects Coordinator” as opposed to manager, because manager sounds like a more full time position.
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2. The manager of special projects is directly responsible to the DOO, and should also report to the chairperson of the WSOB. Teresa N. is concerned that if this person has to report to Linda, it will bee too much on the DOO’s plate. Linda F. thinks that since the position is part time, it is important for the DOO to know what is happening with the projects.
3. Richard S. mentions it is important that the things that are mandatory, which are not in the DOO job description, but the DOO is currently taking care of, are important things which should be in the description
4. The board agrees the following should be in the description: The coordinator of special project is directly responsible and reports to the CAWSO DOO, understanding that the WSOB chair requires reporting and communications from the special projects coordinator as well.
5. Contracted position, monthly, with a 90 day review. Person paid per week
6. Richard S. motions to accept the revised special project coordinator job description. Seconded by Barry J. Motion passes unanimously.
I. Linda F. motioned to accept the following disclaimer for the bottom of the concept banners that the office is making to sell: *The Twelve Concepts are reprinted and adapted with permission of Alcoholics Anonymous World Services, Inc.. Permission to reprint and adapt the Twelve Concepts does not mean that A.A. is affiliated with this program. A.A. is a program of recovery from alcoholism. Use of the Concepts in connection with program and activities, which are patterned after A.A. but which address other problems, does not imply otherwise. Seconded by Barry J.
C. Richard S. notes this is in our WS manual, and has been approved by the conference. Motion passes unanimously.
III. Translations Ad-Hoc Committee – Teresa N., Elizabeth S., & Linda F. – Nothing New
A. Contribution Program – Europe
1. Individual donations monthly
B. International Donations – Policy/Financial Guidelines
1. Policy set for easy money transfer for 7th tradition from meetings and areas outside the US.
C. Marketing Strategy
1. How can we best sell the current inventory.
D. New Items
1. Concepts Banner
2. Shirts, etc.
V. Office Director Reports
A. DOO Report – Linda F. – Submitted her draft of the written report which will be turned in at conference & submitted verbal report (see committee and ad-hoc reports)
B. Chair – Teresa N. – Submitted verbal and written report (see committee and ad-hoc reports).
C. Vice Chair – Elizabeth S. – submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written and verbal report (see attached)
1. Operating $17,690.41
2. Even Year $95,388.91
3. Odd Year $5,002.27 OY Petty Cash $488.00
4. Savings $73,552.57
5. Savings #862 $1,101.03
6. Savings #364 $546.66
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7. Savings #372 $1,000.36
8. HSBC $500.00
9. WFUK 2356.77 GBP as of 7/11/2012
10. Bob C. suggests we make it clear that we approved additional expenses for CAWS committee member expenses, because it is custom in their area, but this is not something we will be doing in following years.
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
G. Director at Large – Janice C. – submitted verbal report (see committee and ad-hoc reports)
VI. Trustee Reports
A. WSO Trustee – Richard L. – submitted verbal report (see committee and ad-hoc reports)
B. WS Trustee – Richard S. – submitted written and verbal report (see committee and ad-hoc reports)
1. Richard S. is working with Barry J. on the lease renewal options for the
VII. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – Nothing New
B. Structure & Bylaws: Janice C. – Nothing New
C. Convention: Linda F. – Nothing New
D. Conference: Linda F. & Teresa N. – Nothing New
E. Unity: Susan D. – Nothing New
F. Literature, Chips & Formats: Bob C. & Elizabeth S.
1. The LCF publications liaison brought a report to the WSOB.
2. Linda F. motions to respond to the LCF committee that the WSOB requests that the position be called literature update liaison rather than publications liaison for legal reasons because publications are owned solely by CAWSO, Inc. Seconded by Richard S. Motion passes unanimously.
3. Elizabeth S. motions to write a referral from the WSOB to remove the publication process from the LCF guidelines to the WSO. Seconded by Susan D. Motion passes unanimously.
Susan D. motions to extend the meeting past the normal meeting time. Seconded by Richard L. Motion passes unanimously.
G. Hospitals & Institutions: Susan D. & Janice C. – Nothing New
H. Public Information: Richard L., Elizabeth S. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Bob C., Richard L. – Nothing New
VIII. CAWS 2012 – Linda F. – Nothing New
IX. CAWS 2013 – Linda F.
A. Committee minutes submitted
X. CAWS 2014 – Linda F.
A. Nothing New
XI. CAWS 2015 – Linda F.
A. Teresa N. & Richard are working on developing a presentation for conference
B. The presentation includes possible events & hotel information in Las Vegas
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C. One of the hotels Richard S. is looking into is South Point. They have a bowling alley, and many other great things in the hotel. It also has a lot of past CA convention experience. This is one of many options we are looking into.
D. Barry J. motions that we make a presentation during the convention committee report presenting the Las Vegas Area as the proposed 2015 CAWS Convention.
XII. New Business
A. C.A. trademark challenge – Scotland
1. Our right to “C.A.” has been challenged by another organization in Scotland. They gave 2 conditions that would alleviate the problem: 1. We have nothing to do with accounting procedures. 2. They want us to agree to use cocaine anonymous in the close proximity anytime we use C.A. Bob C. will continue to work on this
B. CAWS Inc.
1. Cocaine Anonymous WS has 2 organizations (CAWS Inc. which is the trustees, and CAWSO Inc., which is the board) Organizations must file a statement every year to inform them who the contact information, or you can be suspended. A few years back, they missed their file date. All we need to do is file a piece of paper.
C. NADCP Budget
1. The board agrees we should put this on the board to board to discuss.
XIII. Next meeting: September 13th & 27th at 7pm
XIV. 11:05 pm Motion to Adjourn made by Janice. seconded by Barry J., Passed unanimously.
XV. Meeting closed at 11:05 pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For all attached documents and reports see: WSOB_08.23.12_min_Final.pdf
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