Minutes of the Meeting of
CA World Service Office Board of Directors
July 26, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:08pm by Chair, Teresa N.
II. Tradition 1 – read by Elizabeth S.
III. Concept 1 – read by Susan D.
IV. WSM, p.3: Bylaws of Cocaine Anonymous World Services, Inc. – read by Bob C.
V. Birthdays – None
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Susan D. (Secretary), Elizabeth S. (WSOB Vice-Chair), Richard L. (WSO Trustee), Linda F. (DOO), Barry J. (WSOB Treasurer), Richard S. (TAL & Acting WST), Bob C. (Director at Large). A quorum is established.
B. Board Members Absent: Janice C. (Director at Large, absent with prior notification),
VII. Guests Present: Shelia S. (Special Worker), Jace B.
VIII. Approval of the minutes of the prior meeting
A. Barry J. motions to approve the minutes from July 12, 2012, as amended. Seconded by Bob C. Motion passes unanimously.
IX. Seventh Tradition
X. Guest Reports: Shelia S. brought a rough draft of a logo for conference memorabilia.
XI. Online Business: None
XII. Old Business
A. WSOB Director Openings – We will have 2 openings after this Conference, and are always accepting applications! Teresa N. has contacted a few members, some are interested and will be in touch with the board.
B. Website
1. Linda F. is working on uploading pamphlets to the website.
2. Elizabeth S. suggests the CAWSO move all publications into a secure literature site, which CAWSO can access, and give access as needed.
C. Publication Projects – Linda F. & Elizabeth S.
1. Linda F. is working with members on the meditation book. They are getting close to finalizing the book, and working on sizing the book.
D. Vendor Licensing Agreements – Linda F.
1. Teresa N. & Richard S. will contact Rule 62 audio, to see if they will be signing a vendor agreement.
2. Bob C. suggests we add to all contracts, that none of them assignable or transferable in whole or in part without written consent from the WSOB.
E. Royalty Agreements – Bob C.
1. Bob C. has approved the letter regarding the royalty agreement payment options, and Linda F. will work on sending the letter to
F. Referrals – Nothing New
G. Commemorative Chips
1. The Archive committee has published a new ad in the NewsGram.
2. Barry J. motions that we offer a conference special of 2 chips for $18. Seconded by Linda F. Linda F. mentions we have 300 of the 24 hour chip, and400 of the 30 day. Barry J. notes that this is a great way to be sure the fellowship
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across the world know about these products. Elizabeth S. makes a friendly amendment is to sell the chips for 2 chips for $12. Barry does not accept the friendly amendment. Susan D. makes a friendly amendment to sell the chips for 2 chips for $15. Barry J. accepts the friendly amendment. The motion now reads motion that we offer a conference special of 2 chips for $15. Richard S. motions to move this to online business. Seconded by Barry J.
Motion passes.
3. Richard S. suggests we need to be clear what the vote was at the conference, when they decided to create the chip, and determine if they voted on a set price. Bob C. notes that if something is not working, we should not continue doing it, and maybe we should suggest to the conference that we pull the plug on the plan. Bob C. motions that the WSOB asks the conference for their consent for the authority to change the price of any inventory, once the WSOB believes that a price adjustment is necessary. Seconded by Richard S. Motion passes unanimously.
4. Bob C. motions that after our review of the sales of the first 2 commemorative chips the WSO recommends to the conference to discontinue the commemorative chip program. Seconded by Barry J. Motion passes, oppositions and abstention noted. 5th concept statement made by Elizabeth S., she suggests we go to the Archive committee to discuss this with them, and that we should remember how long it takes to put projects like this together, and they should be included in these types of decisions. 5th concept statement made by Richard S., he also suggests we work with the Archive committee prior to taking this to the conference floor.
XIII. Break 8:32pm Resume from break 8:37pm
XIV. Translations Ad-Hoc Committee – Teresa N., Elizabeth S., & Linda F.
A. Swedish book will spend the next 6 months in the verification process. We are very excited for this!
XV. Financial Fundraising Ad-Hoc Committee – Richard L. & Bob C.
A. The ad-hoc committee had a meeting, and discussed designs for memorabilia. Richard S. brought designs for the WSOB to review.
B. Richard S. motions to accept the road to happy destiny (#1) as memorabilia artwork which can be adaptable to use any portion of the artwork. Seconded by Susan D. Motion passes, abstention noted.
C. Richard S. motions to accept the wings (#2) as memorabilia artwork, which can be adaptable to use any portion of the artwork. Seconded by Linda F. Motion passes, abstention noted.
D. Richard S. motions to accept the 30 years of service (#3) as memorabilia artwork, which can be adaptable to use any portion of the artwork. Seconded by Susan D. Motion passes, abstention and opposition noted.
E. Richard S. motions to accept the world service conference (#4) as memorabilia artwork, which can be adaptable to use any portion of the artwork. Seconded by Susan D. Motion passes, abstention noted.
F. Richard S. motions to accept the bird (#5) as memorabilia artwork, which can be adaptable to use any portion of the artwork. Seconded by Susan D. Motion passes, abstention noted.
XVI. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached and ad-hoc reports)
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1. Barry J. motions that we do not accept the CAWS 2013 opportunity drawing ticket, prize package, or pricing. Seconded by Susan D. Barry J. suggests we have the same pricing worldwide for the ticket, as well as the same amount for the cost of the airfare. Linda F. mentions that the committee thought about how the money system works internationally, when determining the price of the ticket. Motion passes, abstention noted.
B. Chair – Teresa N. – Submitted verbal and written report (see committee and ad-hoc reports).
1. The board to board has been rescheduled for Sunday, August 26th, at noon.
2. Discussion regarding the 2015 convention. Teresa N. reminds the board that we need an idea of where we would like the convention to take place, and come with something for the conference to see. Richard S. mentions he thinks it’s a great idea of what region we think the convention should be held in. Teresa N. has spoken to Randy G. who has spoke to some members in Houston, Texas, who might be interested in working with the WSOB in hosting the convention. Barry J. has spoken to members who might be interested in NY or NJ. Elizabeth S. mentions that it is important to remember we have a timeline, and we need to put something together in the next few weeks. Bob C. mentions that we need to make it clear that by the manual, this convention is the responsibility of the WSOB, and we need to find the right area to pass it off to. Bob C. says we need to be sure to take the time needed, to insure a proper hotel contract, which will include the right rate, and rebates.
3. Elizabeth S. motions that we consider holding the convention in Houston, TX and New Jersey. Seconded by Linda F. Elizabeth S. withdraws her motion.
4. Ideas of where the convention to go: NY/NJ (tri state area), Myrtle Beach, SC, New Orleans, LA, Arizona, Las Vegas, NV, San Diego, CA, Denver, CO, Houston, TX
After voting on these, the WSOB has determined that Las Vegas, NV and the tri state areas are the tope 2 choices. Teresa N. and Richard S. will contact Alan S. in the tri-state area and Dwight J. in Las Vegas.
5. Susan D. motions to approve the job description for the Special Projects Manager, as presented by Teresa N. Seconded by Elizabeth S. Bob C. suggests a 6 month probationary period, to insure we have enough time to figure out if this person, and position, works. Motion passes, abstention and opposition noted.
C. Susan D. motions to extend the meeting past it’s usual meeting time. Seconded by Richard L. Motion passes unanimously.
D. Vice Chair – Elizabeth S. – submitted verbal report (see committee and ad-hoc reports)
1. Working on PowerPoint presentation for Conference. Working with Shelia and Linda to get copies of the translations for the presentations.
E. Treasurer – Barry J. – submitted written and verbal report (see attached)
1. Operating $24,707.31
2. Even Year $96,706.29
3. Odd Year $5,007.27 OY Petty Cash $488.00
4. Savings $73,545.57
5. Savings #862 $1,100.93
6. Savings #364 $546.66
7. Savings #372 $1,000.27
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8. HSBC $500.00
9. WFUK 2356.77 GBP as of 7/11/2012
F. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
G. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
H. Director at Large – Janice C. – absent with prior notification
XVII. Trustee Reports
A. WSO Trustee – Richard L. – submitted verbal report (see committee and ad-hoc reports)
1. Working on negotiating lease.
B. WS Trustee – Richard S. – Absent
XVIII. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – Nothing New
B. Structure & Bylaws: Janice C. – Nothing New
C. Convention: Linda F. – Nothing New
D. Conference: Linda F. & Teresa N.
1. Will begin looking into new hotels, and renegotiating the contract
E. Unity: Susan D.
1. Unity committee will be canceling the Vegan option
F. Literature, Chips & Formats: Bob C. & Elizabeth S. – Nothing New
G. Hospitals & Institutions: Susan D. & Janice C. – Nothing New
H. Public Information: Richard L., Elizabeth S. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Bob C., Richard L.
1. Scheduling another in office visit prior to conference
XIX. CAWS 2012 – Linda F.
A. Nothing New
XX. CAWS 2013 – Linda F.
A. Nothing New
XXI. CAWS 2014 – Linda F.
A. Nothing New
XXII. CAWS 2015 – Linda F.
A. See chair’s report
XXIII. New Business – Nothing New
XXIV. Executive Session
XXV. Next meeting: August 9, 2012 at 7 p.m.
XXVI. 12:12 am Motion to Adjourn made by Richard L. seconded by Barry J., Passed unanimously.
XXVII. Meeting closed at 12:12 am by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For attached reports and documents see: WSOB_07.26.12_min_Final.pdf
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