Minutes of the Meeting of
CA World Service Office Board of Directors
April 12, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:04pm by Chair, Teresa N.
II. Tradition 8 – read by Peter D.
III. Concept 8 – read by Janice C.
IV. WSM, p.69: Bylaws of Cocaine Anonymous World Services, Inc. – read by Elizabeth S.
V. Birthdays – Teresa N., 10 years! Janice C., 10 years!
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Elizabeth S. (WSOB Vice-Chair), Richard L. (WSO Trustee), Susan D. (Secretary), Linda F. (DOO), Barry J. (WSOB Treasurer), Janice C. (Director at Large), Peter D. (WS Trustee), Bob C. (Director at Large). A quorum is established.
B. Board Members Absent: DRPD (vacant).
VII. Guests Present: Richard S. (TAL)
VIII. Richard L. motions to take the 2012 CAWS Convention business out of order. Seconded by Susan D. Motion passes unanimously.
IX. CAWS 2012 – Linda F.
A. Elizabeth S. motions to transfer $17,124.00, pending trustee approval, ($11,664.00 for rooms for WSBT & WSOB, $1,500 for airfare, $3,200 for WSBT per diem, $400 for WSOB per diem, $360 for DOO per diem.) Seconded by Susan D. Motion fails
B. Richard L. motions to transfer $11,664 from savings to operating, pending trustee approval, to pay the Hilton hotel. Seconded by Bob C. Motion passes unanimously
C. Elizabeth S. motions to transfer $6,000, pending trustee approval, for WSOB travel expenses, & WSBT & WSOB per diem. Seconded by Bob C. Motion passes unanimously.
D. Spending/Check Requests:
1. SR99 Motion by Barry J. to approve check request, in budget, for the amount of 282.00 GBP (approx. $451.20 [conversion rate: 1.6]) Payable to the Hilton Hotel for speaker accommodation (Chris R.). Seconded by Richard L. Passes unanimously.
2. SR101 Motion by Barry J. to approve check request, in budget, for the amount of 828.00 GBP (approx. $1324.80 [conversion rate: 1.6]) Payable to the Hilton Hotel for hotel accommodation (Geoff C., Shawn H., Norma Jean C.). Seconded by Richard L. Passes unanimously.
3. SR90 Motion by Barry J. to approve check request, in budget, for the amount of 3,600.00 GBP (approx. $5,760.00 [conversion rate: 1.6]) Payable to Robanna Studios for sound, lighting, stage drape, etc. Seconded by Richard L. Motion passes, opposition noted.
4. SR91 Motion by Barry J. to approve check request, in budget, for the amount of 240.00 GBP (approx. $384.00 [conversion rate: 1.6]) Payable to Robanna Studios for surround sound to monarch room. Seconded by Richard L. Passes unanimously.
5. SR92 Motion by Barry J. to approve check request, in budget, for the amount of 220.00 GBP (approx. $352.00 [conversion rate: 1.6]) Payable to
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Paul Mears for corex signage for main stage, hospitality stage, and general directions signage. Seconded by Richard L. Motion passes, opposition noted.
6. SR93 Motion by Barry J. to approve check request, in budget, for the amount of 210.00 GBP (approx. $336.00 [conversion rate: 1.6]) Payable to Paul Mears for banners for above main stage and either side of the manarch main speaker hall. Seconded by Richard L. Motion passes, opposition noted.
7. SR94 Motion by Barry J. to approve check request, in budget, for the
amount of 659.00 GBP (approx. $1,054.40 [conversion rate: 1.6]) Payable to Nick S. for reimbursement of committee travel expenses for meeting March 24, 2012 in Birmingham. Seconded by Richard L. Motion passes, opposition, and abstention noted.
8. SR96 Motion by Barry J. to approve check request, in budget, for the amount of 71.06 GBP (approx. $113.69 [conversion rate: 1.6]) Payable to Mary-Anne Thompson for Marie Claire interview expenses, eg train travel, props, tights, breakfast and lunch for interviewee/writer, tea/coffee for Marie Claire team. Seconded by Elizabeth S. Passes unanimously.
9. SR97 Motion by Barry J. to approve check request, in budget, for the amount of 219.59 GBP (approx. $351.34 [conversion rate: 1.6]) Payable to Julie Polok for printing. Seconded by Richard L. Passes unanimously.
10. SR98 Motion by Barry J. to approve check request, in budget, for the amount of 3,048.00 GBP (approx. $4,876.80 [conversion rate: 1.6]) Payable to Evan Evans Tours to secure the tour operators services for the London Special Events tour. Seconded by Richard L. Passes unanimously.
11. SR100 Motion by Barry J. to approve check request, in budget, for the amount of 1000.00 GBP (approx. $1,600.00 [conversion rate: 1.6]) To create a paypal account for use of the Auction Chair to purchase CA/Recovery related items on Ebay and like websites. Seconded by Linda F. Motion fails.
E. General Committee Announcements:
1. 303 registrants!
F. Barry J. motions that Barry J. will pay the CAWS 2012 hotel bill with his chase bankcard and will be reimbursed by CAWSO within 30 days. Seconded by Richard L. This will save money and time. Motion fails.
Break 8:50pm
Return from break 9:00pm
X. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from March 22, 2012 as amended. Seconded by Peter D. Motion passes unanimously.
XI. Seventh Tradition
XII. Guest Reports: None
XIII. Online Business: None
XIV. Old Business
A. Square Chips
XV. WSOB Director Openings
A. We will have 2 openings after this Conference, and are always accepting applications!
XVI. Website – Ryan E.
A. Bob C. suggests a referral to the finance committee for a budget for a webservent.
XVII. Publication Projects – Linda F. /Elizabeth S.
A. French publications – Elizabeth S.
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1. Moving forward, we are very excited for all the support we are receieving!
B. HFC II – Linda F.
1. Contacted to translate HFC II in Swedish. There will be a forum at the 2012 CAWS Convention to get everyone inline to the procedures and guidelines.
2. The WSOB will review the HFC II book within the next week, before we go to printing.
XVIII. Vendor Licensing Agreements – Linda F.
A. Nothing New
XIX. Royalty Agreements – Bob C.
A. Linda F. has created a royalty agreement reporting system.
XX. Translations – Elizabeth S., Richard L., Susan D., and Teresa N.
A. Much excitement regarding translations!
B. Waiting on trustee approval of Dutch translation of the Home Group pamphlet.
XXI. PSA Ad-Hoc Committee – Linda F., Elizabeth S., Teresa N., and Richard L.
A. Working with Frogspawn Creative on storyboard.
B. Working with members of the fellowship to insure correct translations and voiceovers.
C. Discussion of whether to create a 30 second or 45 second, and what will be best for the television market. The WSOB believes a 30 second time slot would be most appropriate for television PSA.
Barry J. motions to extend the meeting time. Seconded by Susan D. Motion passes unanimously.
XXII. Financial Fundraising Ad-Hoc Committee – Bob C., Elizabeth S., Barry J., Peter D., Kathy Jo R., Richard L., Allen S., Brian T., Janice C., Linda F., Jason L., Susan D., and Teresa N.
A. Susan D. is working on t-shirts to bring to the 2012 Conference with the square chip image.
XXIII. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached)
1. Waiting for Teresa N. to review the employee handbook for final approval.
2. Linda F. motions to switch over to Wells Fargo Merchant Services. Seconded by Peter D. Motion passes unanimously.
B. Chair – Teresa N. – Submitted verbal report (see committee and ad-hoc reports)
C. Vice Chair – Elizabeth S. – submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written report (see attached)
1. Operating $22,047.25
2. Even Year $34,652.16
3. Odd Year $6,293.17 OY Petty Cash $488.00
4. Savings $100,184.67
5. HSBC $500.00
6. WFUK 5,144.86 GBP as of 3/31/2012
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
1. Created RegOnline page for 2012 Conference
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
G. Director at Large – Janice C. – submitted verbal report (see committee and ad-hoc reports)
XXIV. Trustee Reports
A. WSO Trustee – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
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1. Richard L. would like to remind everyone their quarterly reports to the trustees is due the first week of May.
B. WS Trustee – Peter D. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Peter D. motions to purchase a new computer for DOO at the cost of $843.88. Seconded by Barry J. Passes unanimously.
I. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – No Report
B. Structure & Bylaws: Janice C.
1. Working on referrals
2. Getting input on how to go about adding “electronic media” to the traditions, based on a referral.
C. Convention: Peter D. & Linda F.
1. Making progress on the guidelines.
D. Conference: Linda F., Teresa N. & Peter D. – No Report
E. Unity: Susan D. – No Report
F. Literature, Chips & Formats: Bob C. & Elizabeth S.
1. Conference call April 14
G. Hospitals & Institutions: Susan D. & Janice C.
1. Completed guidelines for Lifeline program.
2. Working on how to present Lifeline to different institutions they are going into.
H. Public Information: Richard L., Elizabeth S. & Linda F.
1. Conference call April 14
I. I.T.: Linda F. – No Report
J. Archives: Bob C., Richard L.
1. Meeting at the office April 28 II. CAWS 2013 – Linda F.
II. CAWS 2013 – Linda F.
A. Teresa N. and Linda F. are continuing to work with Randy G. and Kenny W.
III. CAWS 2014 – Linda F.
A. Site visits continue
IV. New Business
A. Barry J. motions to bring to the WSBT un-suspending the DRPD position. Seconded by Janice C. Motion passes, opposition noted.
V. Next meeting: April 26, 2012
VI. 11:05 Motion to Adjourn made by Barry J. seconded by Janice C., Passed unanimously.
VII. Meeting closed at 11:06pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For attached documents and reports see: WSOB_04.12.12_min_Final.pdf
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