Minutes of the Meeting of
CA World Service Office Board of Directors
March 22, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:24pm by Chair, Teresa N.
II. Tradition 7 – read by Bob C.
III. Concept 7 – read by Sheila S.
IV. WSM, p.69: Bylaws of Cocaine Anonymous World Services, Inc. – read by Elizabeth S.
V. Birthdays – None
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Elizabeth S. (WSOB Vice-Chair), Richard L. (WSO Trustee), Susan D. (Secretary), Linda F. (DOO), Barry J. (WSOB Treasurer), Janice C. (Director at Large), Peter D. (WS Trustee), Bob C. (Director at Large). A quorum is established.
B. Board Members Absent: DRPD (vacant).
VII. Guests Present: Sheila S. (Special Worker)
VIII. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from March 8, 2012 as amended. Seconded by Barry J. Motion passes unanimously.
IX. Seventh Tradition
X. Guest Reports: Kathy-Jo R. submitted the working version of the Convention Spending Committee guidelines for review by WSOB. Linda F. will send suggestions back to Kathy-Jo R.
XI. Online Business
A. Motion made by Peter D., seconded by Teresa N., to amend the previously adopted motion to state that CAWSO will purchase 1000 HFC I books. Motion failed.
B. Motion made by Elizabeth S., seconded by Richard L., to rescind the motion to order 2500 HFCI books. Passes unanimously.
C. Barry J. motions that when we deplete the inventory of HFC I softcovers, we substitute HFCI hardcover at HFC I softcover price. Seconded by Janice C.
XII. WSOB Director Openings
A. We will have 2 openings after this Conference, and are always accepting applications!
XIII. Website – Ryan E.
A. No New Report
XIV. Publication Projects – Linda F. / Elizabeth S.
A. French publications – Elizabeth S.
1. We are very excited to announce we have put together a draft proposal of a timeline of publications of HFC2. We have been in communication with the French translation local committee. Elizabeth S. met with 3 trustees, and communicated with 5 trustees regarding French translations and to answer questions. We are hopeful to have HFC2 to our lead publication liaison to begin the process of correcting HFC2, in order to have it published and in our hands at CAWS 2012 in the UK.
B. HFC II – Linda F.
1. HFC II International Edition is at typesetter.
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2. Linda F. will bring a motion online for a printer of the HFC II, second edition, for sale outside the US.
3. Looking into sending some books directly to UK, rather then to CAWSO then to UK.
4. Elizabeth S. suggests we make a decision on the cost of the book. Barry J. suggests we find out how many books the UK will commit to buying.
5. Elizabeth S. motions to sell HFC II second edition for $8.95, seconded by Janice C. Motion passes, opposition noted.
6. Elizabeth S. motions we sell a case of HFC II second edition for $220.00. Seconded by Susan D. Elizabeth S. notes his would give a $1.50 off each book, this would make it not entitled to any additional discounts. Motion passes, opposition noted
7. Elizabeth S. motions we make the price of HFC II $8.95 beginning May 24, 2012, at which time the second edition will be made public. Seconded by Barry J. Motion passes, opposition noted.
Break 8:35pm
Return from Break 8:50pm
XV.Vendor Licensing Agreements – Linda F.
A. Nothing New
XVI. Royalty Agreements – Bob C.
A. Bob C. is working on this and will have an update at the next meeting.
XVII. Translations – Elizabeth S., Richard L., Susan D., and Teresa N.
A. Elizabeth S. motions to accept the Home Group pamphlet, in Dutch, pending
B. Elizabeth has been in touch with Sweden delegates who will be beginning HFC II translation.
C. Elizabeth S. working with Spain to translate stories of HFC II into Spanish.
D. Elizabeth S. will be setting up a tea date with Teresa N., Linda F., Spanish, French Canadian, Swedish, Dutch, Farsi, and Polish speaking friends along with any other interested friends in the UK.
XVIII. PSA Ad-Hoc Committee – Linda F., Elizabeth S., Teresa N., and Richard L.
A. Elizabeth S. motions to accept the bid from Frogspawn Creative to produce the public information PSA at the approved budget of $8,000. Seconded by Barry J. Motion passes unanimously.
B. Elizabeth S. had a conversation with Luke, member and owner of frogspawn, who will be donating his time and products, he is also the most creative candidate, and is able to produce HD formats.
C. Bob C. mentions we need to insure the contract entered into through the state of California, is to enforced by the courts of California, and that he subjects himself and his company to jurisdiction by the courts of California.
XIX. Financial Fundraising Ad-Hoc Committee – Bob C., Elizabeth S., Barry J., Peter D., Kathy Jo R., Richard L., Allen S., Brian T., Janice C., Linda F., Jason L., Susan D., and Teresa N.
A. Nothing New
XX. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached)
1. New employee handbook, small edits will be made before finalizing.
2. Richard L. motions that we add one additional personal day, to bring the personal days up to two personal days per employee. This personal day would apply to all full time employees, after their probationary period.
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Seconded by Barry J. A few members speak in favor of the motion, noting this allows the employee to decide which date is important for them to take off.
Motion passes, opposition noted.
3. Linda motions to purchase Quark for 595.95. Seconded by Janice C.
Motion passes, opposition noted.
4. Linda F. motions to change our merchant services to Wells Fargo. Seconded by Barry J. Overall savings of $700.00 annually. Barry J. motions to table for online business or the next WSOB meeting.
Susan D. motions to extend the meeting time. Seconded by Janice C. Motion passes.
B. Chair – Teresa N. – Submitted verbal report (see committee and ad-hoc reports)
C. Vice Chair – Elizabeth S. – submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written report (see attached)
1. Operating $26,473.74
2. Even Year $34,191.70
3. Odd Year $6,328.17 OY Petty Cash $46.51
4. Savings $102,171.72
5. HSBC $500.00
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
G. Director at Large – Janice C. – submitted verbal report (see committee and ad-hoc reports)
XXI. Trustee Reports
A. WSO Trustee – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
I. WS Trustee – Peter D. – Submitted verbal report (see committee and ad-hoc reports)
II. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – No Report
B. Structure & Bylaws: Janice C.
1. Working on referrals
C. Convention: Peter D. & Linda F.
1. Making progress on the guidelines.
2. Conference call Sunday.
D. Conference: Linda F., Teresa N. & Peter D.
1. Conference call last Sunday.
E. Unity: Susan D.
1. Working on setting up a conference call
2. Lots of communication between Unity committee members, Susan D. is thankful for all of their hard work.
F. Literature, Chips & Formats: Bob C. & Elizabeth S.
1. Conference call April 14
G. Hospitals & Institutions: Susan D. & Janice C.– No Report
H. Public Information: Richard L., Elizabeth S. & Linda F.
1. Conference call in April
I. I.T.: Linda F. – No Report
J. Archives: Bob C., Richard L. – No Report
III. CAWS 2012 – Linda F.
A. Spending/Check Requests:
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1. SR73 Motion by Barry J. to approve check request, in budget, for the amount of 142.44 GBP (approx. $227.90 [conversion rate: 1.6]) Payable to The Bookmark Shop for bookmarks for preconvention sales. Seconded by Richard L. Passes unanimously.
2. SR78 Motion by Barry J. to approve check request, in budget, for the amount of 600.00 GBP (approx. $960.00 [conversion rate: 1.6]) Payable to Kristy Badham for 40, 9”x4” hand thrown fired and glazed bowls with the CAWS keyhole logo for center pieces at the banquet. Seconded by Susan D.
Passes unanimously.
3. SR83 Motion by Barry J. to approve check request, in budget, for the amount of 1390.00 GBP (approx. $2224.00 [conversion rate: 1.6]) Payable to Mark Williamson for Bill & Bob play. Seconded by Linda F. Barry J. questions why we have a Bill & Bob play at our convention. Motion passes, opposition noted.
4. SR84 Motion by Barry J. to take 162 GBP from print and design budget and apply it to the speaker travel after this the will need an additional 40.00 GBP (approx. $64.00 [conversion rate: 1.6]), over budget. Seconded by Richard L. Passes unanimously.
5. SR85 Motion by Barry J. to approve check request, in budget, for the amount of 422.50 GBP (approx. $675.20 [conversion rate: 1.6]) Payable to Natwest Bank for convention t-shirts (12 Step Bus). Seconded by Elizabeth S. Passes unanimously.
6. SR86 Motion by Barry J. to approve check request, in budget, for the amount of 250.00 GBP (approx. $400.00 [conversion rate: 1.6]) Payable to W. Delieu for travel expenses for the Phoenix Brother 7 piece Rhythm & Blues Band, playing for 60-75 minutes Sunday night. Seconded by Richard L.
Passes unanimously.
7. SR87 Motion by Barry J. to approve check request, in budget, for the amount of 200.00 GBP (approx. $320.00 [conversion rate: 1.6]) Payable to Terry Clemmett & Band for Travel expenses, 60 minute band set Sunday night, as well as solo performances on Friday and Saturday as required. Seconded by Susan D. Passes unanimously.
8. SR88 Motion by Barry J. to approve check request, in budget, for the amount of 625.00 GBP (approx. $1000.00 [conversion rate: 1.6]) Payable to Natwest Bank for 50 hoodies. Seconded by Richard L. Passes unanimously.
9. SR89 Motion by Barry J. to approve check request, in budget, for the amount of 469.50 GBP (approx. $751.20 [conversion rate: 1.6]) Payable to Natwest Bank for 30 Skyline Soccer Shirts. Seconded by Richard L. Motion passes, opposition noted.
B. General Committee Announcements:
1. 116 US registrants! 147 International registrants!
C. Linda F. will follow up with the hotel to see what type of credit rating is needed.
D. Bob C. says if this is not signed off on and approved by next meeting, we will need to set up a sub committee for this
E. CAWS2012 will be having a general committee meeting March 24, 2012.
F. Elizabeth S. requests a copy of the program, for review and approval.
IV. CAWS 2013 – Linda F.
A. Business meeting in the next few weeks. Teresa N. will be available if they need anything.
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B. Linda F. will see if Kenny W. will call or video chat into our next meeting to update the board.
V. CAWS 2014 – Linda F.
A. Site visits continue
VI. New Business
A. Susan D. motions to change the cost of the square 24-hour to $5.00 per chip. Seconded by Bob C. Barry J. motions to table this until we have time to look through the dailies from Conference.
VII. Next meeting: April 12, 2012
VIII. 10:48pm Motion to Adjourn made by Richard L. seconded by Peter D., Passed unanimously.
IX. Meeting closed at 10:53pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For attached documents and reports see: WSOB_03.22.12_min_Final.pdf
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