Minutes of the Meeting of
CA World Service Office Board of Directors
March 8, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:04pm by Chair, Teresa N.
II. Tradition 6 – read by Linda F.
III. Concept 6 – read by Janice C.
IV. WSM, p.69: Bylaws of Cocaine Anonymous World Services, Inc. – read by Teresa N.
V. Birthdays – None
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Elizabeth S. (WSOB Vice-Chair), Richard L. (WSO Trustee), Susan D. (Secretary), Linda F. (DOO), Barry J. (WSOB Treasurer), Janice C. (Director at Large), Bob C. (Director at Large). A quorum is established.
B. Board Members Absent: Peter D. (WS Trustee), DRPD (vacant).
VII. Guests Present: Kathy-Jo R. (WSC Convention Secretary)
VIII. Approval of the minutes of the prior meeting
A. Elizabeth S. motions to approve the minutes from February 23, 2012 as amended. Seconded by Barry J. Motion passes unanimously.
X. Guest Reports: Kathy-Jo R. made report regarding Convention Committee Guidelines. She submitted and described new flow charts she is developing to help explain the convention spending committees
XI. Online Business: Linda F. motioned to order 2500 HFC books, seconded by Elizabeth S. Motion passes.
XII. WSOB Director Openings
A. We will have 2 openings after this Conference, and are always accepting applications!
XIII. Website – Ryan E.
A. No New Report
XIV. Publication Projects – Linda F. / Elizabeth S.
A. French publications – Elizabeth S.
1. Elizabeth S. has been in communication with Yves and Teresa N., and Linda F. is developing a timeline for the printing of HFC II French.
2. Bob C. motions to ask the trustees to approve the revised French translation of the twelve steps and the twelve traditions for printing of HFC II French. Seconded by Janice C. Motion passes unanimously.
Break 8:00pm
Resume 8:16pm
B. HFC II – Linda F.
1. HFC II international edition printing timeframe: 5 weeks
2. Elizabeth S. motions we move forward in printing, HFC II 2nd edition revised 2012 with the ii page to read:
Twelve Steps and Twelve Traditions reprinted with adaptation by permission of A.A. World Services, Inc.
Cocaine Anonymous World Services, Inc. P.O. Box 492000
Page 1
Los Angeles, C.A. 90049-8000
www.ca.org
Seconded by Richard L. Motion passes unanimously.
XV.Vendor Licensing Agreements – Linda F.
A. Nothing New
XVI. Royalty Agreements – Bob C.
A. Currently have standardized agreements with Holland, Montreal, Scotland, and UK. These all expire in June 2012. All will need to be renewed.
B. Linda F. mentions Ontario would like a royalty agreement. Linda F. has informed them we are working on updating the agreements and will get them and agreement as soon as possible.
C. Bob C. sees five items, which need to be looked at with the royalty agreements. First, do we have all areas covered, and what are the areas? The second item is pricing, how much do we want to charge, should we have uniform pricing? Third, do we need to make any changes in standard licensing agreements, and what should the new renewal date be? Fifth, how are we going to get the money to CAWSO?
D. Bob C. thinks we need to create a new agreement with Montreal, and believes we should ask for an accounting of total pamphlets printed from all areas.
E. Linda F. suggests increasing the agreement length to 3 or 4 years.
F. Richard L. will contact the Regional trustees to ensure they are in the loop with the agreements.
XVII. Translations – Elizabeth S., Richard L., Susan D., and Teresa N.
A. Reaching Out to the Deaf – Susan D. has been in touch with Russell S., who has informed us he has been researching this and contact the British Sign Association, and he was told there is no ‘official’ sign for faith or courage, and they do have a sign for hope. They also informed him that sign language was never intended to be put into graphics (drawn/written), as many of the signs are a number of collective gestures. Therefore, I do not think the referral to change Reaching out to the Deaf to BSL will be possible at this time.
B. Spain is requesting our current Spanish literature to be sent to them. Linda F. will forward these to Elizabeth S. to send to their translation committee.
XVIII. PSA Ad-Hoc Committee – Linda F., Elizabeth S., Teresa N., and Richard L.
A. Received and reviewed four bids. One was over our price. The committee will contact the other three companies with follow up questions.
B. The committee would like to extend the time to make a final decision until March 23.
XIX. Financial Fundraising Ad-Hoc Committee – Bob C., Elizabeth S., Barry J., Peter D., Kathy Jo R., Richard L., Allen S., Brian T., Janice C., Linda F., Jason L., Susan D., and Teresa N.
A. Nothing New
XX. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached)
1. HFC books should be ready for shipment by March 28!
2. Working with Ryan E. on bids for CAWSO IT computer and network support.
3. Linda F. motions to prepare and ship 275 packets and HFC II books for this year’s NADCP in Nashville, TN. Seconded by Barry J. Passes unanimously.
4. New front desk has been purchased and will be arriving next week!
5. Linda F. will bring three bids to the board for a new DOO computer.
B. Chair – Teresa N. – Submitted verbal report (see committee and ad-hoc reports)
1. Teresa N. has been in communication with Russell regarding CAWS 2012.
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2. Teresa N. continues to work with DOO regarding WSO items.
C. Vice Chair – Elizabeth S. – submitted verbal report (see committee and ad-hoc reports)
1. Elizabeth S. would like to thank Teresa N. and Linda F. for all their help recently, and thank you for Richard L.’s work and guidance.
D. Treasurer – Barry J. – submitted written report (see attached)
1. Operating $24,569.85
2. Even Year $32,660.70 + 1400GBP Wells Fargo UK
3. Odd Year $6,217.17
4. Savings $102,171.51
5. HSBC $500.00
6. Barry J. motions to transfer $5,000 from savings to operating to pay for the HFC printing. Seconded by Janice C. Motion passes unanimously.
7. Barry J. motions to open two savings accounts of $1,000 each, moving money from our current savings account, to two savings accounts, for the purpose of avoiding fees. These two new accounts will be connected to checking accounts. Seconded by Janice C. Elizabeth S. speaks against this motion. Motion passes.
Barry J. motions to extend the meeting time. Seconded by Susan D. Motion passes.
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
1. Submitted completed CAWSO Drug & Alcohol Prevention Policy to Linda F. and Teresa N.
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
G. Director at Large – Janice C. – submitted verbal report (see committee and ad-hoc reports)
1. Attended PSR assembly, gave report about translations.
XXI. Trustee Reports
A. WSO Trustee – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
I. WS Trustee – Peter D. – Absent with prior notification
II. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – No Report
B. Structure & Bylaws: Janice C.
1. Working on referrals
C. Convention: Peter D. & Linda F.
1. Making progress on the guidelines.
2. Conference call Sunday.
D. Conference: Linda F., Teresa N. & Peter D.
1. Conference call last Sunday.
E. Unity: Susan D.
1. Brought three bids for luncheon to WSOB, feedback submitted to committee
2. Brought two flyers for luncheon WSOB, feedback submitted to committee
F. Literature, Chips & Formats: Bob C. & Elizabeth S.
1. Conference call last Sunday.
G. Hospitals & Institutions: Susan D. & Janice C.– No Report
H. Public Information: Richard L., Elizabeth S. & Linda F. – No Report
I. I.T.: Linda F. – No Report
J. Archives: Bob C., Richard L. – No Report
III. CAWS 2012 – Linda F.
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A. Spending/Check Requests:
1. SR76 Motion by Barry J. to approve check request, in budget, for the amount of 280 GBP (approx. $448.00 [conversion rate: 1.6]) Payable to Rule
62 Audio for audio visual equipment for workshop presentations. Seconded by Richard L. Passes unanimously.
2. SR79 Motion by Barry J. to approve check request, in budget, for the amount of 280 GBP (approx. $448.00 [conversion rate: 1.6]) Payable to Natwest Bank for Convention T-Shirts. Seconded by Elizabeth S. Passes unanimously.
3. SR80 Motion by Barry J. to approve check request, in budget, for the amount of 280 GBP (approx. $448.00 [conversion rate: 1.6]) Payable to Natwest Bank for Convention T-Shirts (25 pink, 25 blue). Seconded by Bob C. Passes unanimously.
4. SR81 Motion by Barry J. to approve check request, in budget, for the amount of 280 GBP (approx. $448.00 [conversion rate: 1.6]) Payable to Natwest Bank for Convention T-Shirts. Seconded by Linda F. Passes unanimously.
5. SR82 Motion by Barry J. to approve check request, in budget, for the amount of 469.50 GBP (approx. $751.20 [conversion rate: 1.6]) Payable to Natwest Bank for 30 Rugby T-Shirts. Seconded by Susan D. Passes unanimously.
B. General Committee Announcements:
1. 104 US registrants! 136 International registrants!
IV. CAWS 2013 – Linda F.
A. Difficulty in communicating with the committee. Teresa N. will email Randy in Florida to set up a phone call.
V. CAWS 2014 – Linda F.
A. Site visits continue
VI. New Business – None
VII. Next meeting: March 22, 2012
VIII. 10:52pm Motion to Adjourn made by Richard L. seconded by Linda F., Passed unanimously.
IX. Meeting closed at 10:53pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For attached documents and reports see: WSOB_03.08.12_min_Final.pdf
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