Minutes of the Meeting of
CA World Service Office Board of Directors
February 23, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:00pm by Chair, Teresa N.
II. Tradition 5 – read by Richard L.
A. Bob C. & Elizabeth S. commented.
III. Concept 5 – read by Elizabeth S.
A. Bob C. & Elizabeth S. commented.
IV. WSM, p.68-69: Bylaws of Cocaine Anonymous World Services, Inc. – read by Peter D.
A. Bob C. commented.
V. Birthdays – None
VI. Roll Call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Elizabeth S. (WSOB Vice-Chair), Richard L. (WSO Trustee), Susan D. (Secretary), Linda F. (DOO), Peter D. (WS Trustee), Barry J. (WSOB Treasurer), Bob C. (Director at Large). A quorum is established.
B. Board Members Absent: Janice C. (Director at Large), DRPD (vacant).
VII. Guests Present: None
VIII. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from February 9, 2012, as amended. Seconded by Barry J. Motion passes unanimously.
IX. Seventh Tradition
X. Guest Reports: Kathy-Jo R. made report via phone, discussion of revisions to convention guidelines. Discussion will continue online.
XI. Online Business: None
XII. WSOB Director Openings
A. We will have 2 openings after this Conference, and are always accepting applications!
XIII. Website – Ryan E.
A. No New Report
XIV. Publication Projects – Linda F. / Elizabeth S.
A. French publications – Elizabeth S.
1. Awaiting official communication from our French Canadian members in order to move forward with our French Publications. We will check in with them. Refer to Richard L.’s report below regarding the motion on the French HFC II.
B. HFC II – Linda F.
C. Barry J. motions that we consult an attorney to find out if we need to re-copyright the international edition of HFC II, and to find out if we need to re-copyright the HFC II with the new changes for spending up to $1500. Seconded by Bob C. Motion passes unanimously.
XV. Vendor Licensing Agreements – Linda F.
A. Renewed one vendor!
XVI. Royalty Agreements – Linda F.
A. Request from Ontario, Canada for Royalty Agreement
B. Elizabeth S. suggests we have an annual review of all Royalty Agreements. Peter D. will review the royalty agreements to see if they need to be updated, and we will try to find out how the accounting have taken place in the past. This will be moved to the FinFun, who will have a report for the next meeting.
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Break 8:17pm
Resume 8:22pm
XVII. Translations – Elizabeth S., Richard L., and Teresa N.
A. Reaching Out to the Deaf – Susan D. is still in contact with Russell S. who is working on gathering a local translation committee to work on this.
B. Received back from our translation company, Choosing Your Sponsor and What is C.A., this has been forwarded to Holland for the next step in the process.. Waiting to receive a Home Group from the translation company.
C. Much communication from our members in Spain. Also received a wonderful news piece from their area, celebrating the first anniversary of their group. Motion made by Elizabeth S. to approve request for Spain to begin translation HFC II. Seconded by Linda F. Motion passes unanimously.
D. Farsi – Working on incorporating new disclaimer into literature.
XVIII. PSA Ad-Hoc Committee – Linda F., Elizabeth S., Teresa N., and Richard L.
A. Deadline for PSA bids is tomorrow!
B. Received the first one, which seems extremely viable.
C. In two weeks we will make a decision.
XIX. Financial Fundraising Ad-Hoc Committee – Bob C., Elizabeth S., Barry J., Peter D., Kathy Jo R., Richard L., Allen S., Brian T., Janice C., Linda F., Jason L., Susan D., and Teresa N.
A. Bob C. reviewed the royalty agreement files. Serveral agreements will expire this June, and should be reviewed more extensively. The last payment from Montreal Area was received in October 2007, for the time of August-October 2007. Linda F, Bob C., and Teresa N. will draft a letter to the Area chair (CC Regional Trustee), to clarify more.
XX. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached)
1. Barry J. motions to follow through with the PayChex Premier as negotiated by Peter D. Seconded by Peter D. Motion passes with substantial unanimity.
B. Chair – Teresa N. – Submitted verbal report (see committee and ad-hoc reports)
C. Vice Chair – Elizabeth S. – submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written report (see attached)
1. Operating $24,974.70
2. Even Year $33,569.41
3. Odd Year $6,242.17
4. Savings $102,159.55
5. HSBC $500.00
6. Barry J. will research the prudent reserve. Bob C. mentions it is valuable to have AA’s information on prudent reserve on hand. He suggests we have something prepared for the next meeting.
7. Bob C. also notes he is in favor of a book reserve of $25,000 which will be replenished as books are sold.
8. Barry J. will compile a monthly Profit and Loss and Balance Sheet for the WSOB.
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
1. Thank you to Janice C. for taking the minutes for the last meeting.
2. Currently working with an attorney on the CAWSO Drug & Alcohol Prevention Policy. This will be submitted for review as soon as it is complete.
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F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
G. Director at Large – Janice C. – Absent with prior notification.
Bob C. motions to extend the meeting time. Seconded by Barry J. Motion passes.
XXI.Trustee Reports
A. WSO Trustee – Richard L. – Submitted written report (see attached)
1. The archive committee will be meeting this Saturday at CAWSO.
2. Trustee conference call this Sunday.
3. WSBT Board meeting held on 2/19/2012 Motion: that the WSBT, in order to be more financially prudent, send five trustees, rather than ten, to the Convention in the UK – Motion Failed
I. WS Trustee – Peter D. – Submitted written report (see attached)
A. Still has not heard from Edmonton of Hope, Faith and Courage society.
II. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – No Report
B. Structure & Bylaws: Janice C. – No Report
C. Convention: Peter D. & Linda F.
1. Making progress on the guidelines.
D. Conference: Linda F., Teresa N. & Peter D.
1. Reviewing guidelines
2. Discussing using regonline for registration.
E. Unity: Susan D.
1. Committee has collected two lunch proposals, working on a third
F. Literature, Chips & Formats: Bob C. & Elizabeth S.
1. Next conference call March 4th
G. Hospitals & Institutions: Susan D.
1. Next conference call: February 26, 2012
2. First two LifeLine meetings in Denver, CO. Over 30 people on their contact list to be of service!
H. Public Information: Richard L., Elizabeth S. & Linda F.
1. Moving forward with PSA
2. Linda F. and Richard L. will work on updating Fact File
I. I.T.: Linda F. – No Report
J. Archives: Bob C., Richard L. – No Report
III. CAWS 2012 – Linda F.
A. Spending/Check Requests:
1. SR64 Motion by Barry J. to approve check request, in budget, for the amount of 675 GBP (approx. $1080.00 [conversion rate: 1.6]) Payable to Natwest Bank for 50 Hoodies. Seconded by Richard L. Passes unanimously.
2. SR65 Motion by Barry J. to approve check request, in budget, for the amount of 288.90 GBP (approx. $462.24 [conversion rate: 1.6]) Payable to Natwest Bank for 30 Towels. Seconded by Susan D. Passes unanimously.
3. SR66 Motion by Barry J. to approve check request, in budget, for the amount of 176.40 GBP (approx. $282.24 [conversion rate: 1.6]) Payable to Natwest Bank for 300 wristbands. Seconded by Elizabeth S. Passes unanimously.
4. SR67 Motion by Barry J. to approve check request, in budget, for the amount of 661.90 GBP (approx. $1059.04 [conversion rate: 1.6]) Payable to Natwest Bank for 50 Polo shirts (Higher Powered). Seconded by Peter D. Passes unanimously.
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5. SR68 Motion by Barry J. to approve check request, in budget, for the amount of 314.32 GBP (approx. $502.91 [conversion rate: 1.6]) Payable to Natwest Bank for 100 lighters. Seconded by Linda F. Passes unanimously.
6. SR69 Motion by Barry J. to approve check request, in budget, for the amount of 253.10 GBP (approx. $404.96 [conversion rate: 1.6]) Payable to Natwest Bank for 50 phone socks. Seconded by Susan D. Passes unanimously.
7. SR70 Motion by Barry J. to approve check request, in budget, for the amount of 458 GBP (approx. $732.80 [conversion rate: 1.6]) Payable to Natwest Bank for 30 laptop bags. Seconded by Richard L. Passes unanimously.
8. SR71 Motion by Barry J. to approve check request, in budget, for the amount of 452 GBP (approx. $723.20 [conversion rate: 1.6]) Payable to Natwest Bank for 50 polo shirts (recovered). Seconded by Richard L. Passes unanimously.
9. SR72 Motion by Barry J. to approve check request, in budget, for the amount of 342.52 GBP (approx. $548.03 [conversion rate: 1.6]) Payable to Natwest Bank for 250 pens. Seconded by Elizabeth S. Passes unanimously.
10. SR75 Motion by Barry J. to approve check request, in budget, for the amount of 200 GBP (approx. $320.00 [conversion rate: 1.6]) Payable to Sarah E. Taylor for printing (66 GBP), train travel (99 GBP), postage (35 GBP). Seconded by Bob C. Passes unanimously.
B. General Committee Announcements:
1. 90 US registrants! 120 International registrants!
IV. CAWS 2013 – Linda F.
A. Teresa N. will talk to Tom P. and discuss best way of working with the steering committee.
V. CAWS 2014 – Linda F.
A. Site visit this weekend
VI. New Business – None
VII. Next meeting: March 8, 2012
VIII. 10:50pm Motion to Adjourn made by Elizabeth S. seconded by Linda F., Passed unanimously.
IX. Meeting closed at 10:51pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For attached documents and reports see: WSOB_02.23.12_min_Final.pdf
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