Minutes of the Meeting of
CA World Service Office Board of Directors
January 12, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:00pm by Chair Teresa N.
II. Tradition 2 – read by Janice C.
III. Concept 2 – read by Elizabeth S.
IV. WSM, p.67: Bylaws of Cocaine Anonymous World Services, Inc. – read by Peter D.
V. Birthdays – Barry J., 25 years!
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Elizabeth S. (WSOB Vice-Chair), Richard L. (WSO Trustee), Susan D. (Secretary), Linda F. (DOO), Peter D. (WS Trustee), Janice C. (Director at Large), Bob C. (Director at Large). A quorum is established.
B. Board Members Absent: Barry J. (WSOB Treasurer), DRPD (vacant).
VII. Guests Present: Richard W., Ryan E. (Webservant), Greg L.
VIII. Guest Reports: Richard W. brought up some issues he is dealing with in his area, the WSOB suggested he speak to his regional trustee.
IX. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from December 8, 2011. Seconded by Susan D. Motion passes unanimously.
X. WSOB Director Openings
A. We will have 2 openings after this Conference, and are always accepting applications!
XI. Website – Ryan E.
No Report
XII. Publication Projects – Linda F. /Elizabeth S.
A. Pamphlets – All pamphlets have been updated with new design, PO box, and
disclaimer. This will begin to be distributed once we go through our current inventory.
B. Linda F. informs the WSOB that there are currently 5000 copies of Self-Test and 300 copies of Being of Service with the old address in the inventory. We currently keep 500 of each pamphlet on hand. Linda F. motions to write off this current literature from inventory and begin reproducing it with the new information. Seconded by Bob C. Richard mentions we should donate this to H&I if we are not going keep it, Peter D. notes we should not give something with the wrong address away. Motion passes, abstention noted.
C. French publications – Elizabeth S./Linda F.
1. After the WSOB motion to approve Elizabeth S. attending the Convention in Montreal (to meet and discuss French Translations with the local committee) After no response to three emails to the local translation committee, and the cost to the fellowship to purchase a last minute ticket, Elizabeth S., with our WSOB Chair made a decision that Elizabeth S. will not to attend. She is still available to the committee to continue to dialogue on how we can be supportive.
D. HFC II – Linda F.
1. Working with Ad-Hoc committee to add the 3 new pamphlets into HFC II. Elizabeth S. notes there are some other pamphlets not currently in our book, and suggests we communicate with publication liaison to verify the approved table of contents.
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2. Reached out to European Trustee to see if he has any idea what the demand for HFC II will be. We currently have inventory, which will only be sold in the US. The new printing will be sold outside the US.
XIII. Vendor Licensing Agreements – Linda F.
Nothing Pending
XIV. Royalty Agreements – Linda F.
Nothing Pending
XV. International Banking
A. Received checks and deposit slips for UK bank account!
B. International Donations/Payments – Discussion ensued regarding international areas sending payments/donations.
Break 8:12pm
Return from break 8:20pm
Elizabeth S. motions to respond to Joakim H. with the following letter: Thank you Joakim for your email. After further discussion tonight at the C.A. WSOB meeting, we are reminded of tradition 4 “Each group should be autonomous except in matters affecting other groups of CA as a whole”. The current CAWS finance guidelines do not address international money handling. We appreciate and thank you ahead for the contribution, however you choose to donate. If we can assist you any further, please contact Linda, the director of operations CAWSO. In love and service, WSOB. Seconded by Bob. C. Motion passes unanimously.
XVI. Translations – Elizabeth S., Richard L., and Teresa N.
A. Reaching Out to the Deaf – In progress.
B. Farsi – Working on incorporating new disclaimer into literature.
C. Elizabeth S. will set up a conference call with Russell S. and any other members who are interested. She will forward this date/time to the WSOB.
XVII. PSA Ad-Hoc Committee – Linda F., Elizabeth S., Teresa N., and Richard L.
A. Elizabeth S. suggests the committee sets up a time to meet to discuss a timeline for producing this video.
XVIII. Financial Fundraising Ad-Hoc Committee – Bob C., Elizabeth S., Barry J., Peter D., Kathy Jo R., Richard L., Allen S., Brian T., Janice C., Linda F., Jason L., Susan D., and Teresa N.
A. Contribution Program: UK
B. Memorabilia for Online Store
C. Marketing Strategy
D. Review of Literature Sales/Free Policy
XIX. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached)
1. Reserved booth for NADCP 2012. Richard S., Kenny L., and Linda F. will have a conference call to discuss this.
2. Ryan E. suggests we find a local company for computer support. Also he would like to see the back up solution addressed, and made recommendations on how to do this.
3. Inventory was completed with an adjustment of only -$66.00!
B. Chair – Teresa N. – Verbal report submitted in Executive Session
Break 9:25pm
Return from break 9:33pm
C. Vice Chair – Elizabeth S. – submitted written and verbal report (see attached and committee reports)
D. Treasurer – Barry J. – submitted written report (see attached)
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1. Operating $25,670.08
2. Even Year $21,863.70
3. Odd Year $5,267.70
4. Savings $102,146.54
5. HSBC $500.00
E. Secretary – Susan D. – No written report
F. Director at Large – Bob C. – No written report
G. Director at Large – Janice C. – No written report
XX.Trustee Reports
A. WSO Trustee – Richard L. – No written report
I. WS Trustee – Peter D. – Submitted verbal report
A. Working with Randy G. to speak with a member of Edmonton of Hope, Faith and Courage society,
II. Seventh Tradition III. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – No Report
B. Structure & Bylaws: Janice C.
1. Manual has been completed and forwarded to trustee.
2. Conference call this Sunday
C. Convention: Peter D. & Linda F. – No Report
D. Conference: Linda F., Teresa N. & Peter D.
1. Conference call January 22
E. Unity: Susan D. – No Report
F. Literature, Chips & Formats: Bob C. & Elizabeth S.
1. Conference call only had 4 members in attendance, therefore only did reporting.
G. Hospitals & Institutions: Susan D.
1. Conference call January 22
H. Public Information: Richard L., Elizabeth S. & Linda F. – No Report
I. I.T.: Linda F. – No Report
J. Archives: Bob C., Richard L.
1. Committee will submit referrals for page protectors to office.
IV. CAWS 2012 – Linda F.
A. Spending/Check Requests: None
B. 62 US Registration and 73 European Registrations!
V. CAWS 2013 – Linda F. – No Report
VI. CAWS 2014 – Linda F. – No Report
VII. New Business – None
VIII. Next meeting: January 26, 2012
IX. 9:56pm Motion to Adjourn made by Elizabeth S. seconded by Susan D., Passed unanimously.
X. Meeting closed at 9:56pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
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For attached reports and documents see: WSOB_01.12.12_min_Final.pdf