MINUTES COCAINE. ANONYMOUS GENERAL SERVICES BOARD MEETING
MAY 22, 1984
ATTENDEES
Ray Grossa
Candy Jordan
Gil Mosko
Johnny Segal
Mitch Sperling
Barbara Williams
I. A motion was made, seconded, And passed to remove Arthur Nidetz from the
General Services Board due to his lack of participation and poor attendance. Johnny Segal will notify him of the decision.
II. OLD BUSINESS
A. TREASURER’S REPORT
Mitch Sperling reported that the current balance in the General Services account is approximately $4399.99.
Candy Jordan explained that she has set up an accounting system for the General Services Organization, complete with a General Ledger, and the ability to create balance sheets and statements. She will be keeping track of all revenues and expenditures.
Candy and Mitch discussed a methodology for collecting money at monthly meetings: before the beginning of the mooting, G.S.R.s will be given nn envelope in which to put their donations, etc., and they will itemize the amounts on the envelope, and give them back to Candy and Mitch. Both will count the money, and Candy will complete a deposit slip the same night, and will post to the General Ledger.
Mitch will contact John Olivera to discuss the whereabouts of the $100 still outstanding for the Laker tickets.
Johnny will check with Robin Warga to find out if he is picking up mail from the C.A. Post Office Box.
The Board approved rgw acquisition of a $50 – $70 tape- producing; adding machine. Candy will make the purchase.
Gil will prepare and send a letter from C.A. to Sue, Candy’s friend, to thank her for her assistance In netting up C.A.’s accounting system.
B. PUBLIC INFORMATION REPORT
Gil Mosko got the names of people in other cities to whom Tom Kenny sent starter kits. Gil will send them National Directories. There will 11 cities involved.
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MINUTES – COCAINE ANONYMOUS BOARD MEETING – MAY 22, 1984
B. PUBLIC INFORMATION REPORT (continued)
Bruce M., Gil’s assistant, is working on programming hospital notification letters on his word processor, lie will let Gil know when it is set up. It was agreed to include a meeting directory and Fact File along with the letter. Ray will prepare the Fact Files.
Elizabeth Bailey from Newsweek said that the cocaine story is coming out next Monday. It will be a cover story.
The first purchase of C.A. literature has been made by an outside entity, ion “To The Newcomer” and “First 30 Days” were sold to Centinela Hospital.
C. LITERATURE COMMITTEE REPORT
Mitch will look inLo the copyrighting of literature.
Mitch stated that Marshall will go ahead with the literature committee project. He will be reporting to Johnny, who will report to the Board.
D. OFFICE MANAGER’S REPORT
Ray Grossa handed out copies of the volunteer list for review and modification. Motions wore made, seconded, and passed for the following:
– to raise the Main speaker sobriety to a 1-year minimum.
– to leave the Panel speaker sobriety the same and change “C.A. Meetings” to “Institutions”
– to scratch publicist and day-care volunteer from the list
– to raise the 12-step telephone calls to a 6-month sobriety minimum
– to specify, next to Lawyer, specializing in trademark, copyright, or corporate
– to specify, accountant, C.P.A.
– to specify typist with typewriter or word processor
– change writer to literature committee with writing/editing skills and 1-year minimum sobriety
– at the top of the form say “RETURN TO GENERAL SERVICES REPRESENTATIVE”
Other needs and changes for the forum:
– C.A. Hotline volunteers with 1-year sobriety for 1 full day per week
– change the word “minimum” to “sobriety” for all requirements
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MINUTES – COCAINE ANONYMOUS BOARD MEETING – MAY 22, 1984
D. OFFICE MANAGER’S REPORT (continued)
– strike the words “and becomes more organized”
– strike the words “to improve C.A.”
– change “In the future” to “as needed”
Ray will make up the new volunteer list form.
Johnny suggested that the Board give instructions to the G.S.R.s on how to distribute the forms. It was suggested that they be left on chairs before the beginning of the meeting.
Ray will explain why the minimum is being raised on 12-step callers at the next monthly meeting (high drop-out rate).
Ray has started making copies of articles on C.A. He will hold onto them until C.A. gets a central office. He will make copies for the Board.
Ray talked to Nina regarding printing up a directory on her word processor. She will make up one copy and give to Misty Lozano. She will ask he supervisor about paper cost.
A policy was made that long-distance calls will not be reimbursed. They should be referred to Ray.
A motion was made, seconded, and passed to buy a backup telephone answering machine. It must be on IQ 3000 machine (sells for $200) like the current machine. Johnny will buy the
E. WORLD SERVICES/NATIONAL C.A.
Ray reported that a meeting is starting in Honolulu, Hawaii. There is a meeting started at Hawaii.
There was discussion of the formation of C.A. World Services as a new and separate entity. Its function would be to cake care of selling literature, printing, distribution, mailings, and to handle C.A. business as a whole. A motion was made, seconded, and passed for Mitch to reserve the name Cocaine Anonymous World Services for 90 days with tho Secretary of State.
Mitch said that the next step is is prepare the Articles of Incorporation and the bylaws. Ray will give Mitch a copy of the N.A. bylaws next week. Lionel Brown and Gary are working on the C.A. Organization. They are preparing a set of bylaws for the General Services Organization. Mitch will contact them to work on World Services bylaws, also.
It was requested that the subject of donating money to the World Services Organization be placed on the agenda for the next monthly meeting.
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MINUTES – COCAINE ANONYMOUS BOARD MEETING – MAY 22, 1984
F. JULY 4TH MARATHON MEETING/BEACH PARTY
Johnny talked to Robin, and ho is waiting Tor Tom Kenny to find out about tho mooting place. Me needs money from the G.S.O. for food, and coffee, and will set up the meeting formats at the next meeting.
G. NEW COMMITTEES
Pia a will get a softball field, and Johnny will tell Steve that we will buy equipment. Steve will buy the equipment.
Laurie and Christa are looking into manned phones. Christa will take a 12-hour AA orientation on phones. Laurie will take a 12 – 6 a.m. shift.
Johnny reported that all or the committees have chairpersons at the present time. Some of the chairpersons mentioned were:
– Hospital, Institutions – Arthur Nidetz and Tom Dickson
– Taping meetings – Matt Seegers
– Newsletter – Mitch and Gil
– Structure – Lionel and Gary
– Accreditation – Malk Regina
It was agreed that the next step In organizing the committees was to get all of the chairpersons together with the Board for a Tap” session. It was agreed that the meeting would he held June 19, 1984 at Beverly Glen Hospital and would he comprised of the Committed Chairpersons’ G.S.O. Board, and their assistants. The committee heads should be prepared to propose their ideas on the functions of their committee.
Gil will call Beverly Glen and reserve the room for 7:00 p.m.
H. MEETING CHANGES/ADDITIONS
Gil mentioned that Randy was starting a meeting in Huntington Beach and wanted to put it on the- C.A. Directory. It was agreed that the meeting would not be listed until the other Orange County meetings ore listed on the directory.
I. NEW CENTRAL OFFICE
Mitch said that HobIn called him in regards to a Laurel Canyon office with a good conference room. It is not in the 553 phone- area, however.
Mitch will call the phone company and find out what areas the current number covers, and what the boundaries are.
Robin also gave Mitch the phone numbers of 13 other potential offices.
Johnny mentioned that a good way to find an office is to have people drive through the area and look for places, possibly above stores. It was requested that items be placed on the next monthly meeting agenda to recruit people for this task.
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MINUTES – COCAINE ANONYMOUS BOARD MEETING – MAY 22, 1984
III. NEW BUSINESS
A. TREASURER’S ASSISTANT
A motion was made, seconded, and passed to have Candy Jordan, the Treasurer’s assistant, come to the board meetings for the next month while she is setting up the accounting system.
B. GUIDELINES FOR MEETING SECRETARIES AND TREASURERS
A motion was made, seconded, and passed to table until next week the discussion on sobriety and guidelines for meeting secretaries and treasurers.
C. GENERAL SERVICES MEETING SCHEDULE
The schedule of meetings is as follows:
1st Tuesday of month – General Services Monthly meeting – all reps
2nd Tuesday ” – General Services Board meeting
3rd Tuesday ” – No meeting
4th Tuesday ” – General Services Board meeting
A motion was made, seconded, and passed to observe the above schedule.
D. C.A. GRATITUDE MEETING TAPES
Johnny handed out copies of the meeting tape to the Board members. At the next meeting, the Board will discuss editing and disbursement of the tapes.
Barbara Williams will find out the cost per tape, how many copies can be made, and how fast. Also, she will ask if the “processed by” and name can be left off.
E. WOODLAND HILLS TUESDAY MEETING
There have been complaints about cross-talk, no format, and the meeting being run by PADAP personnel. The meeting will be checked out.
F. NEW COCANON PHONE NUMBER
Ray will get Jeanine’s new telephone number and give it to the telephone people.
G. Laurence Bulleit of Orange County will attend the next Board meeting.
The meeting was adjourned at 10:25 p.m. The next meeting is scheduled for May 29, 1984 at 7:30 p.m. at Johnny Segal’s house.