WORLD SERVICE OFFICE BOARD AGENDA
April 11, 2013
SERENITY PRAYER 7:05PM
TRADITION 3- read by Barry. Discussion
CONCEPT 3= read by Ira. Discussion
BIRTHDAYS- None
ROLL CALL & QUORUM DETERMINATION Teresa(WSOB Chair), Richard(WSOB Vice Chair), Kathy Jo (WSOT), Ira(WST), Linda(DOO), Barry (WSOB Tres.) Bob C. (DAL)
GUEST – John W. (special Worker, Tom P. 2014 (Caws Convention Vice Chair)
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – March 28, 2013 Motion by Linda, second by KJ. Motion Passes
SEVENTH TRADITION-Done
GUEST REPORTS
A. Tom P. (2014 convention report) Written report Submitted. Motion to raffle one Suite and one room to offer as a online Auction for the 2014 CASWO Convention. Motion by Barry second by Bob C. – Motion passes . Discussion to add C.A. logo on Patch
B. John W. (Special Worker)written report submitted
OLD BUSINESS-
A. New Contributions to Prudent Reserve/Savings
B. WSOB Director openings- 2 openings
C. CA.ORG website (Linda)
1. New website status
2. Revisions from Conference that affect the website
3. Paid Web Service (Barry) Looking into a paid Webservent
D. C.A. Trademark Challenge – Scotland (Bob)-Remains on
E. WSOB policy on Director mileage reimbursement- Tabled till next meeting
F. RR Donnelly negotiations re: HFCII Swedish- Still in negations
G. European Fulfillment Center
1. Business Plan- The office is in the beginning of creating a business plan for this
Online Business: There has been a motion made by Linda F., seconded by Kathy Jo R., to accept this design for the Fun/Run T-Shirt for the 2013 convention-Motion Passes
OFFICE DIRECTOR REPORTS
Director of Operations-Written report submitted
- CR #08 – $243.00 for Blanchard Communications – Walkie Talkies for CAWS 2013 – Must pay prior to delivery with CK or CC. ($750 Deposit on CC for security deposit) These Radio’s were tested at both hotels and worked great. – No insurance is available – but replacement cost was reduced to from $525 to $450). Line Item: 907594 – In Budget – Current Budget: $1000 – Remaining Budget Balance : $ 747-Motion passed
- CR#15 – $5150 for Just a Friend Inc. fso/ Alonzo Boden for Entertainment – Line Item 807810 – In Budget. Current Budget – $8600 – Remaining Budget Balance: $3450 ***Revised contract to hours of performance and other items to be included. Motion Passed
- CR#17 – $800 for John Nichols – Line Item 807810 – In Budget. Current Budget – $1950 – Remaining Budget Balance $1150. ***Revised contract to show breaks and hours of performance. Motion Passed
- CR#19 – $1270 – for Sea Experience, Inc. (Glass Bottom Boat) $500 deposit needed immediately (Balance due day of event) This is the only attraction of this type (only bid for this event)– Special Events – Line Item 807812.3 – In Budget – Current Budget $2000 – Remaining Balance $729.50***Included pamphlet to show additional information regarding this event. Motion Passed
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- CR# 21 – $3795 – for Deep Sea Fishing (3 boats for Saturday and 3 boats for Sunday if needed) – Special Event Line Item: 807812.5/807812.6 In Budget – Current Budget – $4900 – Remaining Budget $1105 Motion Passed
- CR# 22 – $385.84– for Randy Denike (reimbursement for Speaker Gifts)– Line 907589 – In Budget – Current Budget – $400 – Remaining Balance $14.16 Motion Passed(pending copy of spent receipts)
- CR# 24 – $650 for Robert Cividanes. MC for Talent Show and Warm-Up for Headliner Comedian Line Item: 807810 In Budget – Current Budget – $650 – Remaining Balance $0 Motion Passed
- CR# 26 – $1733.60 – for ClubLink Corp. – Golf Course for Golf outing: Line Item: 807812.1 In Budget – Current Budget: $ 2400 – Remaining Budget $666.40 Motion Passed
- CR# 27 – $406 – to Replenish Petty Cash Motion Passed
- CR# 28 – $500 – to Judy Medina – To provide childcare up to 12 children on Sunday, May 26 from the hours of 6 – 11 pm (during Banquet). Judy is the only childcare provider authorized to use the faculty at the Westin. Line Item: 907606 In Budget – Current Budget: $500 – Remaining Budget $0- Sent back to Committee with recommended $5.00 service charge per child, per hour
- CR# 29 – $1100 – to Randy Denike. – Reorder on approved Pre-Convention T-Shirts in time for the Conference. Line Item: 807805.3 In Budget – No ($100 over) Current Budget: $1000 – Remaining Budget: – $100
- CR# 30 – $129.49 to Banner Buzz – Banner to be used on main stage. Line Item: 907599 – In Budget – Current Budget: $1000 – Remaining Budget: $870.51- Motion Passes
- CR# 31 – $430.36 to Adam’s Artwork – Shirts for the Security Team – Line Item: 907594 – In Budget – Current Budget: $757 – Remaining Budget: $326.64- Motion Passes
- CR# 32 – $1239.50 to – Don Guzzi – Reimbursement for components to build centerpieces. Line Item 907600 In Budget – Current Budget: $1250 – Remaining Budget: $10.50- Motion Passes(up to 35 tables)
- CR#33 – $4948.08 to Monograms American, Inc. – for Screen Printing on Memorabilia – (They will need a 50% deposit ($2474.04) immediately) Line Item: 907593 – In Budget – Current Budget: 16,000 – Remaining Budget: $11051.92- Motion Passes
- CR# 34 – $519.40 to Adam’s Artwork – for 2 pieces of artwork voted on by committee (Release Attached) Line Item: 907596 – In Budget – Current Budget: $600 – Remaining Budget: $80.60- Motion Passes
- CR# 35 = $2624 to Monograms American, Inc. – for Embroidery on Memorabilia – (They will need a 50% deposit ($1312) immediately) Line Item: 907593 – Current Budget: $11051.92 – Remaining Budget: $8577.78- Motion Passes
• CAWS 2014 – Long Beach
o CR# 07 – $1380 for Al Sylvester – Preconvention & Give Away Patches (1000) In Budget- Motion Passes
o CR #08- $561.35 for Got Print – Registration Forms for CAWS 2014 In Budget- Motion Passes
o CR #09 – $1330 for Los Angeles Turf Club Balance due for per contract for “Day at the Races” Fundraiser. In Budget- Motion Passes
DIRECTOR REPORTS
Chair – Teresa N.-See Written report
Vice Chair- Richard L.- No written report,( covering secretary position, keeping minutes)
Treasurer – Barry J. .-See Written report
Secretary – Susan D.
Director at Large — Bob C.-No Written report
Director at Large – open
Director at Large – open
TRUSTEE REPORTS
WSO Trustee – KathyJo R.-See Written report.
WS Trustee – Ira L. .-See Written report
NEW BUSINESS
Letter to request bid to edit the New C.A. Meditation book
Motion to send 5case HFCII (stickered) to be given away and 5 cases HFCII (stickered) to be included in part of the Book Cover sales- Motion passes
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EXECUTIVE SESSION
NEXT MEETING(s) –April 25 & May 9
Meeting closed at 11:30 PM -Serenity Prayer
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For attached documents and reports see: WSOB_2013-04-11_minutes-final.pdf