Minutes of the Meeting of
CA World Service Office Board of Directors
February 28, 2013
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:00pm by Chair, Teresa N.
II. Tradition 12 – Read by Barry J.
III. Concept 12 – Read by Ira L.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Richard L. (WSOB Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), Bob C. (Director at Large), Ira L. (WST), Kathy-Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant)
VI. Guests Present: John W. (Special Projects Coordinator), Earl H (CAWS 2015 chair), & Carol S. (Guest)
VII. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from February 7, 2013. Seconded by Ira L. Motion passes, abstention noted.
VIII. Seventh Tradition
IX. Guest Reports:
A. John W. reported the Swedish book has arrived. Unfortunately, the color was 49% more yellow than our CA green on the cover. Additionally, our logo was incomplete on the cover. Linda F. and Barry J. are working on resolving this issue.
B. Susan D. motions that the board creates a book publication process which includes a physical proof of the book, which the DOO signs off on prior to the printing. Seconded by Richard L. Motion passes unanimously. Richard L. will work on this for the next meeting.
C. Teresa N. will work with Linda F. and Ira L. to communicate with the book printer and try to work things out.
D. David B. brought an idea for the theme and artwork, he will have this for us by the next meeting.
E. David B. is hoping the video presentation will be compete by the end of March for the WSOB’s approval.
F. Earl H. reported about the boards visit to Las Vegas to look at hotels. They looked at 6 hotels. Additionally, he has received 10 resumes from members who would like toserve on the convention committee.
X. Online Business: None
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
B. New Contributions to Prudent Reserve/Savings
1. This item should be a constant on the board to board agenda
C. Website
1. LCF is working on the website and we are waiting for it to be sent to the trustees. Linda F. will contact them and let them know it has been 60 days and time to pass the site along.
D. C.A. Trademark Challenge – Scotland – Bob C.
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1. This agenda item is staying on to ensure it is not dropped, but no additional action is being taken at this time
II. Online Business – None
III. Financial Fundraising Ad-Hoc Committee – Richard L., Bob C., Susan D., Kathy-Jo R., Barry J. & Linda F.
A. The book covers are selling!
B. Ad-hoc meeting tentatively set for March 21 at Bob’s house
IV. Recording Contracts – Ira
A. Susan D. motions to use Vision Audio for the 2013 CAWS recorder. Seconded by Barry J. Motion passes unanimously.
B. Kathy-Jo R. will work on RFP for the recording the conference to pass to Ira L. andthe conference committee.
V. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Difficulty with the 800 number, we need a new program to run the number because it is constantly falling off. Linda F., Richard S., & Earl H. will work on this.
2. Linda F. will be holding the opportunity drawing during the CALA unity event this Saturday at 4:30pm
3. Bob C. would like the commemorative chips to be added to the board to board agenda
4. Linda F. and Barry J. will continue collecting information on the credit card swipes. Bob C. suggests Linda F. tests in the hotel prior to the convention.
5. Linda F. will continue looking into editors for the meditation book editor options.
B. Chair – Teresa N. – Submitted verbal report (see committee and ad-hoc reports)
1. Teresa N. attended the most recent 2013 CAWS committee meeting.
2. Teresa N. suggests that opportunity drawings in the future do not offer airfare, in order to make the prize more equal.
3. Discussion regarding the opportunity drawing. It was determined if the winner is from ft. Lauderdale the board will work with the member as to what they will receive, since multiple things were told to them.
4. Teresa N. will contact the committee regarding the decorations and center pieces
C. Susan D. motion to extend the meeting past the normal meeting time. Seconded by Barry J. motion passes unanimously
D. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
1. Richard L. brought more information regarding a vendor for the meditation book editor. Linda F. is still working on collecting additional bids.
E. Treasurer – Barry J. – submitted written report (see committee and ad-hoc reports)
1. Operating $21,025.55
2. Even Year $13,111.14 EY Petty Cash $546.98
3. Odd Year $19,173.40 OY Petty Cash $388.00
4. Savings #862 (Prudent Reserve) $50,118.64
5. Savings #372 (Publications Fund) $23,641.21
6. Savings $39,590.45
7. Barry J. will work on collecting bids for a paid webservant/IT person.
F. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
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1. Worked with Linda F. on regonline training and set-up
2. Completed proofing of multiple versions of the convention program as well the NewsGram.
G. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
VI. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – submitted written and verbal report (see committee and ad-hoc reports)
B. WS Trustee – Ira L. – submitted written and verbal report (see committee and ad-hocreports)
VII. Committee Reports –
A. Finance: Teresa N., Linda F., Bob C., & Barry J. – Nothing New
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N.
1. Negotiating with the hotel on shortening the conference one day. Working on the addendum to do this.
E. Unity: Susan D. (Kathy Jo R.) – Nothing New
F. Literature, Chips & Formats: Teresa N. (Kathy Jo R.)
1. The trustees are in the review process for the meditation book
G. Hospitals & Institutions: Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. & Linda F. – Nothing New
VIII. CAWS 2013 – Linda F.
A. 159 Registrants!
B. Check Requests:
1. SR012 Motion by Linda F. to approve check request, in budget, not to exceed $1700.00, payable to Minuteman Press, for program booklets. Seconded by Barry J. Motion passes unanimously.
C. Linda F. motions to approve the CAWS 2013 3 pieces of artwork presented, provided changes are made to ensure the logo follows the guidelines. Seconded by Richard L. Motion passes
D. Discussion regarding the credit card machines for the convention
E. Barry J. motions that we rent two wireless machine for a minimum of one month. Seconded by Ira L.
F. The committee is looking into closed captioning as opposed to a signer for the meetings.
IX. CAWS 2014 – Linda F. – Nothing New
X. CAWS 2015 – Linda F. – Nothing New
XI. CAWS 2016 – Linda F. – Nothing New
XII. New Business
XIII. Executive Session
XIV. Next meeting: March 14 & 28
A. Board to board meeting: March 9, 2013 1:00pm
XV. 11:40 pm Motion to Adjourn made by Susan D. Seconded by Richard L. Passed unanimously.
XVI. Meeting closed at 11:40 pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
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For attached reports and documents see: WSOB_2013-02-28_minutes-final.pdf