Minutes of the Meeting of CA World Service Office Board of Directors
January 23, 2014
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:10 pm by Chair, Richard L.
II. Tradition 8 – Read by Kathy Jo.
III. Concept 8 – Read by Ira L.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Phyllis C. (Secretary), Bob C. (DAL), Morgan T. (DAL), Laurie R (Treasurer), Ira L. (WST) & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant), Susan D. (Vice-Chair – absent with prior notification)
VI. Guests Present: David B. Chair- 2014 CAWS Convention
VII. Approval of the minutes of the prior meeting
A. Linda F. Motions to approve the minutes from January 11, 2013 with corrections. Seconded by Kathy Jo. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports
X.
A. David B. Report submitted and discussed. Presented Artwork for Beachin!, also asking for help about webpage having issues, Ira will sent him some information. Programs almost done. Upcoming events Salsa Class Saturday February 15 at 1003 S. Prairie.
XI. Online Business: None
Old Business
A. WSOB Director Openings – Still have opening for Directors,
1. Please invite guests and see if we can get people on WSOB.
B. Laurie will have one report a month and we will be getting P& L monthly.
1. 1st of month balance sheet and P&l
2. 2nd Meeting of the month budget vs actual, YTD
3. Protocol only goes thru treasure for reports and not Michael or Linda.
4. Linda will send balance sheet tomorrow
C. C.A. Trademark Challenge – Scotland – (Ira).
1. Reviewed invoice, Ira suggested we keep trustees involved in this matter because it’s a legal issue.
D. WSOB policy on mileage reimbursement
1. Linda will send out expense reports to Directors to add their mileage, we are all responsible for our own bookkeeping of our services. (If requested must be submitted within 90 days) FAQ- WSOB guideline this will need to be added to yahoo groups.
E. Leach vs. CAWSO et.al. – No Changes
F. Website
1. Linda current webserver resigned
2. Look at new IT consultant and webserver..
3. Still working and updating with John
4. Richard still negotiating, checking questions and verifying all is ready for new website.
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G. European Fulfillment Center
1. KJ Report submitted and discussed, KJ and Linda have a meeting this Saturday.
H. Meditation Book Status
1. Ira makes a motion to request from the LCF committee when can we expect the medication book for download to RR Donnelly for preparation for publication 2nd KJ. Motion passes unanimously, 1 abstention
I. Newcomer Booklet
1. Newcomer Booklet, no update still looking at price quotes. Morgan will help
J. Referrals from Conference 2013
1. Put on hold till next meeting on February 15, 2014
Office Director Reports
DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
2. CR#28.Linda motions to accept the CR for $1136.23 for up to $1400 to include shipping, 2nd by Ira. Motion passes unanimously
3. Will continue to work with Neopost, Ira motion WSO get contract and present to trustees, negotiation for TNC for consideration, 2nd by Linda F.
Director Reports
Chair – Richard L. – Submitted written & verbal report (see committee and ad-hoc reports)
Vice-Chair – Susan D. (absent with prior notification)
Treasurer – Laurie R. Submitted written & verbal report (see committee and ad-hoc reports)
1. Laurie motions to transfer $5000 from saving to operations, 2nd by Kathy Jo.
2. Laurie motions to transfer an additional $5,000 per trustee’s approval from saving to operations, 2nd by Ira. Motion passes unanimously
Secretary- Phyllis C. No Report
Director at Large – Bob C. – No report
Director at Large – Morgan T. – No report
Trustee Reports
WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports)
WS Trustee – Ira L. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Ira has 3 suggestions since working with Linda F.
a. Ira motions that we sell HFCII (HC) with book cover and give coin of their choice for $25, 2nd by Linda F. Motion passed
b. Ira motions to sell the French metal coins at 2 for 1, 2nd by Linda F. Motion passed.
c. Ira motions we sell Skull posters for $1 each, 2nd by Laurie R. Motion passed.
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Ad-Hoc Committee Reports
Recording Equipment – Richard L., Ira L., Kathy Jo R.
Contracting the Taping Vendor is going to be done by convention at this time
Fin Fund (Financial Fundraising) – Richard L., Bob C., Susan D., Kathy-Jo R., Morgan T. & Linda F.
1. No Changes
Translations – Susan D. – (absent with prior notification)
Committee Reports – New committee assignments as follows
Finance: Linda F., Laurie R. & Bob C. – Nothing New
Structure & Bylaws: Bob C. – Nothing New
Convention: Linda F. & Kathy Jo R. – Conference call on Sunday the 12th Noon
Conference: Linda F. & Richard L. (Ira L.) – Nothing New
Unity: Phyllis C. (Kathy Jo R.) – Discussing vendor to use for conference, want to use same one as last year. Next online meeting January 26, 2014 Literature, Chips & Formats: Susan D. (Linda F. & Kathy Jo R.)
Hospitals & Institutions: Phyllis C. – Have a call in 2 weeks
Public Information: Morgan T. (Ira L.) – No update
I.T.: Linda F. – Nothing New
Archives: Richard L. & Linda F.
CAWS Convention
CAWS 2014 – Linda F.
1. Registrants: 79
CAWS 2015 – Linda F. – No report
CAWS 2016 – Linda F. – Minutes in package
CAWS 2017 – Linda F. – No report
New Business
A. Merchant Services Linda, Richard, Laurie- Credit card company sent a proposal that would save WSO approximately $80 to $200 per month (depending on activity), under no contract. Web site can be tied into Credit Card Company and International. Richard and Linda will make sure Ira gets information needed so he can get to trustees.
B. Tech Bids –
1. Kenny & Richard have found someone they want to work with. No contract at this time, just negotiating right now.
2. Morgan overall has spoken to 2 people and checked references and received good reviews.
3. Kathy Jo has spoken to 2 of 3 people as well still has one more person’s information she needs to verify.
4. Ira motion to table item. Do an online vote. 2nd by Morgan T. Motion passed.
C. Pamphlets
1. Laurie R. request to take 2 pieces of information into New Business.
2. Laurie R. motions to raise cost of CA pamphlets by $.05, 2nd by Ira L.
3. Laurie R motions to charge $.10 for free pamphlets, 2nd by Ira L.
4. Friendly amendment: $.25 for all pamphlets, 3 favor, 4 opposed
5. Linda F motions that we charge $.10 for all free pamphlets after we give 10 pcs. Free, 2nd by Laurie R – Motion passed
6. Linda F motions for prices to goes into effect July 1, 2014, 2nd by Morgan T – Motion passed
Next meeting: February 15, 2014 – 9 am
11:30 PM Motion to Adjourn made by Richard, 2nd by Ira L. Motion passes unanimously. Meeting closed at 11:30pm by Chair, Richard L., with the “we” version of the Serenity Prayer.
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