Minutes of the Meeting of CA World Service Office Board of Directors
January 11, 2014
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 9:15 am by Chair, Richard L.
II. Tradition 7 – Read by Phyllis C.
III. Concept 7 – Read by Ira L. What the 7th means explained by Bob C.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Phyllis C. (WSOB Temp. Secretary& DAL), Bob C. (DAL), Morgan T. (DAL), Laurie R (Treasurer ), Ira L. (WST) & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant), Susan D. (Vice-Chair – absent with prior notification)
VI. Guests Present: Jay Parker (Southwest Regional Trustee) & Frank P.(Vice-Chair of Archives)
VII. Approval of the minutes of the prior meeting
A. Kathy Jo. Motions to approve the minutes from December, 12, 2013 with the change (Birthday for Bob C for 30 yrs.) added. Seconded by Kathy Jo. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports:
X.
A. Jay P. – wants to experience what our meetings are about.
B. Frank P. – no report
XI. Online Business:
A. Speaker List Accepted and need a motion to accept online business.
Old Business
A. WSOB Director Openings – Still have opening for Directors, and we need a Secretary.
1. Please invite guests and see if we can get people on WSOB.
B. Laurie new treasure now has access to all accounts.
1. Read only access to Linda (DOO) and Michael (Bookkeeper)
C. Website
1. Linda still working on it, but Richard has been reaching out to an outsource company
2. At this point everything we have asked for following the traditions will be done and they have a good platform.
3. We can also watch what they are doing in the event we need to tweak it.
4. Being turned over to trustees and waiting on approval, looking at a month to get site up and running if there are no changes needed.
5. 2 week turnaround but using a month to be safe.
6. Linda and John are updating and checking old site to make sure all is updated before the new team moves over information.
7. KJ asked for a list of requirements we need to make sure we are getting what we need from web designers.
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8. Bob just wants to verify references for the company we are thinking about using.
9. KJ stated we need to go back and check to see if there are any referrals from past conferences that we need to add to the list of requirements needed for new website.
D. C.A. Trademark Challenge – Scotland – (Bob).
1. Regarding our international acct.
2. Ira wants the WSBT to be kept informed of all business regarding Scotland and international business for the WSBT to handle it.. We need to check in with Bernie Gantz for updates.
3. Someone has hired a lawyer in Scotland to see if he can get this moving.
4. Ira suggested we keep trustees involved in this matter because it is a legal issue.
5. Bob is asking to delegate the trustee’s thoughts regarding this issue
E. WSOB policy on mileage reimbursement
1. This agenda item is staying on until a policy is created. Board is looking at Reimbursement within 90 days for mileage is .14 cents.
F. European Fulfillment Center
1. KJ, presented outline for fulfilment center she wants to make sure we have good information to present to them that is user friendly.
2. Kathy Jo R. is continuing to work on the RFP and the project plan. They are developing different scenarios and how this will be cost out to the different fulfillment centers.
G. Meditation Book Status
1. Linda F. Still on hold Linda still working/waiting on artwork for cover.
H. Newcomer Booklet
1. Newcomer Booklet, no update still looking at price quotes
I. Referrals from Conference 2013
1. Put on hold till next meeting on January 23, 2014
Office Director Reports
DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Ira wants to help Linda move items that are not moving.
1. Banner and rackets needed for European fulfillment center. KJ wants to get price for that.
2. Jay wants to see if he can walk thru the shipping process to see if there is something he can do or help with a new service.
3. Motion passed about having Bose added to CA book.
4. John report submitted
Director Reports
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Chair – Richard L. – Submitted written & verbal report (see committee and ad-hoc reports)
Vice-Chair – Susan D. (absent with prior notification)
Treasurer – Laurie R. Submitted written & verbal report (see committee and ad-hoc reports)
1. Looking into finding a bank that will deal with our business needs since we are non-profit organization.
2. Laurie is cleaning up Balance Sheets and making them more easy to read
3. Jay suggest can we run reports monthly
4. Bob asks if we go month to month can we still keep track of meeting for current month.
5. Linda make a Motion to transfer $3.801.61 out of publication to reimburse the operating account for funds already spent for printings for HFC11 –Out of Country and HFC11- French.
6. Motion Passed unanimously
Director at Large – Bob C. – No report
Director at Large – Phyllis C. – No report
Director at Large – Morgan T. – No report
Trustee Reports
WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports)
WS Trustee – Ira L. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Saturday the 8th of Feb for the next WSBTB meeting more info to follow.
Ad-Hoc Committee Reports
Recording Equipment – Richard L., Ira L., Kathy Jo R. Taping is going to be done by convention at this time
Financial Fundraising – Richard L., Bob C., Susan D., Kathy-Jo R., Morgan T. & Linda F.
1. No Changes
Translations – Susan D. – (absent with prior notification)
Committee Reports – New committee assignments as follows
Finance: Linda F., Laurie R. & Bob C. – Nothing New Structure & Bylaws: Bob C. – Nothing New
Convention: Linda F. & Kathy Jo R. – Conference call on Sunday the 12th Noon
Conference: Linda F. & Richard L. (Ira L.) – Nothing New
Unity: Phyllis C. (Kathy Jo R.) – Discussing vendor to use for conference, want to use same one as last year. Next online meeting January 26, 2014
Literature, Chips & Formats: Susan D. (Linda F. & Kathy Jo R.) – have a call on January 12, 2014
Hospitals & Institutions: Phyllis C. – Have a call in 2 weeks
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Public Information: Morgan T. (Ira L.) – No update
I.T.: Linda F. – Nothing New
Archives: Richard L. & Linda F. – Meet next Saturday on the 18th.
CAWS Convention
CAWS 2014 –Linda F.
1. Registrants: 63
CAWS 2015 – Linda F. – Nothing New
CAWS 2016 – Linda F. – Negotiating hotel contract CAWS 2017 – Linda F. – Nothing New
New Business
A. CAWSO,Inc. Agent-of-Record(KJ) No report
B. Payroll Services/HR- Meeting with Wells Fargo on Monday
C. Tech Bids No report
Contribution Program
Jay P. asked if we all could commit to get 5 people to fill out the 7th tradition form for CAWSO and submit or ask them to submit or go online and do.
Executive Session (if needed)
Next meeting: January 23, 2014
12:15 PM Motion to Adjourn made by Linda Kathy Jo R. 2nd Motion Pass unanimously.
Meeting closed at 12:15pm by Chair, Richard L., with the “we” version of the Serenity Prayer.
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