CA WORLD SERVICE BOARD OF TRUSTEES SUMMARY MINUTES OF MEETING QUARTERLY BOARD MEETING
AUGUST 22nd – 25th 2014
Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc.).
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WSBT Quarterly
August 22nd – 25th , 2014.
Four Points LAX
Agenda
(5:15 pm meet in lobby for dinner then start with personal sharing, 3-5 minutes each)
Moment of silence and Serenity Prayer
Roll call
Ira Land – WST
Kathy Jo Rangno – WSOT
Rob Wellhauser – TAL/Secretary
Brian Tenenbaum – MWRT
Terry Marsden – PNRT
Duane Miller – PSRT
Jay Parker – SWRT
Yves White – ANRT/Ast Secretary
Kenny Williams – ASRT/ WSBT Vice Chair
Russell Sedman – ERT/ WSBT Chair
Reading of the 12 Traditions – Terry
Read long form of Tradition 4 and discuss – Duane
Read Concept 4 and discuss – Jay
Chair’s opening remarks: B2B, TEC, smiles, time for self and other, rest, eat, rule 62, rotation of new board positions regarding WSBT subcommittees and Conf committees.
WSBT officer reports (discussion on reports previously submitted for review):
Chair (Russell)
Vice-Chair (Kenny)
Secretary (Rob)
Motion by Rob seconded by KJ
Trustee reports (discussion on reports previously submitted for review):
Atlantic North Regional Trustee (Yves )
Atlantic South Regional Trustee (Kenny)
Midwest Regional Trustee (Brian)
Pacific North Regional Trustee (Terry)
Pacific South Regional Trustee (Duane)
Southwest Regional Trustee (Jay)
European Regional Trustee (Russell)
Trustee At Large (Rob)
World Service Office Trustee Report (KJ)
World Service Trustee Report (Ira)
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Motion by Brain seconded by Terry
WSBT Subcommittee reports – lead member listed first (discussion on reports previously submitted for review):
Finance (KJ)
International Structure and Development (Russell)
Legal (Duane)
Long Term Planning (Rob, all)
NewsGram (Terry)
Orientation (Kenny)
Trustee Election (Brian)
Trustee Negotiating (Ira, Terry, Russell, Brian, Jay)
Trustee Outreach (Yves)
World Service Conference (Brian)
Motion by Brian seconded by Terry
Except Finance and Legal Passes
Motion; To propose the concept to the WSOB to consider a change in financial reporting to a calendar year.
Motion to Lay aside temporary. Passes.
Motion: The WSBT supports the attached “Fiscal Year Summary” document and would like the WSOB to further investigate the merits of moving CAWSO’s fiscal year to a calendar year.
Motion: passes
Motion to approve the finance report by KJ seconded by Brian
Motion to except the Legal report by Duane seconded by Terry. Passes
Trustee Conference Committee reports (discussion on reports previously submitted for review):
Archives (Russell – Duane 2nd)
Conference (Terry – Ira 2nd)
Convention (Duane – Brian 2nd)
CAWS 2014 (Duane)
CAWS 2015 (Rob)
CAWS 2016 (Brian)
CAWS 2017 (Terry)
Finace (Jay-Brian 2nd)
Hospitals & Institutions (Brian – Kenny 2nd)
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IT (Kenny – Yves 2nd)
Literature, Chips & Format (Rob – KJ 2nd)
Public Information (Ira – Russell 2nd)
Structure & Bylaws (Yves – Rob 2nd)
Unity (KJ – Terry 2nd)
Motion by Yves seconded by KJ
Excluding CAWS 2014 to 2017 Passes
CAWS Convention updates
- CAWS 2014 (Duane) Working on pass it along
- CAWS 2015 (Rob) See report; Contract will honor what we signed. Moving along very well.
- CAWS 2016 (Brian) Steering committee meeting monthly, Working on registration form. Hotel is by the river.
- CAWS 2017 (Terry) Went to the area convention, looking for a hotel liaison. Memorial day weekend.
Motion by Rob seconded by Yves. To approve CAWS 14 to 17 updates Passes
Bid updates. Sweden, Scotland, Montreal
PLACE MARKER – BUSINESS ITEMS
MARKER 2006.02.20 Copyright and trademark protection (Ira) – To remain on agenda for quarterly review
Next Review – Principle register – September 4, 2020
Review of On-Line Copyright Issues
Service Marks | Where Protected
We’re here and we’re free | USA and EU
Cocaine Anonymous | USA EU
C.A. | USA
CA logo | USA EU
The following marks have been registered in Canada
1. Trademark: WE’RE HERE AND WE’RE FREE Renewal Date: 9-30, 2027
2. Trademark: CA HOPE FAITH COURAGE & Design Renewal Date: 8-9-2021
3. Trademark: COCAINE ANONYMOUS Renewal Date 12-13-2021
4. Trademark C.A. Renewal Date 6-12-2022
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Nothing new to report,
MARKER 2006.08.13 Signature of annual corporate documents (All)
To be completed @ at fall Quarterly
MARKER 2009.05.09 Status of WSO – (KJ & Ira…KJ to revisit DAL ratification)
We have personal issues, one has left, one is leaving, one will be going on medical leave.
Motion: to move 12,000.00 from savings to operations account.
by KJ seconded by Ira. Passes
Motion: to ratify a Jay H as a DAL by KJ seconded by Ira Motion Passes
MARKER NADCP – (Rob)
MARKER TEC – (Brian second Jay)
OLD BUSINESS
2011.03.01 – European fulfillment facility – (Russell/KJ)
2013.10.02 – Legal Update (Duane)
NEW BUSINESS
2013.11.06 Transcriptions of the quarterly update (Yves/Rob) We do not have a transcriber for MAY or AUGUST, We do not pay the going rate, maybe look for a secretary or get some bids on a out side service.
2013.11.08 Incorporation of Areas (Russell/Yves) Issue is it is not clear for areas, how to incorporate, the use of are name in the fillings. Need an incorporation document that talks about we should not incorporate the groups. Each country has its own needs.
2014.01.01 New www.ca.org site update (Kenny/Russell) 90% of the site is completed, going through a internal review process as we go along. Trying to get a real site that cost 12,000.00 for 2,500.00. will we ever learn that cheap is not always the best.
2014.08.01 Outside influences regarding beliefs having issues in some areas that are using non C.A. literature.
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CORRESPONDENCE/ RESPONSES FROM/TO THE FELLOWSHIP:
All completed…
REFERRALS OUTSTANDING:
Referral #7322
To change all “CA” owned entities to private foundations and change 501c3 to 509c2.
See attachment for reasons.
- The would limit legal expenses
- This would eliminate the 150 mile rule
- This would change (increase) member’s ability to donate
- This would eliminate State mandates imposed on public benefit not-for-profits
- This would change four tax status and save us money
Thank you for your referral. We are continuing to discuss and review all the points of your referral. If needed, we will apprise you of future movement on this referral.
Motion by Kenny seconded by Brian Motion Fails
Motion No action taken. 501c3 better fits our organization at this time.
Motion by Ira seconded by Kenny, passes
Father Francis came in and discussed the pros and cons of having a non-addict trustee on the board. He served the board starting in 1993 and served a 3 year term. Are guidelines are very basic and do not cover the selection,
Motion to table the discussion on the non-addict trustee.
By Terry seconded by Yves, Motion Passes
In order to clarify the incorporation requirement for our areas, we would like to suggest the following:
To update the World Service Manual
On page 24
Add to the last paragraph under the heading THE AREA:
If an area chooses to or needs to incorporate, be advised that the name “Cocaine Anonymous” is owned by the Fellowship as a whole and is not to be used in the name of any corporate entity.
On page 24 : 1. The Area Service Committee is entrusted with local Fellowship Incorporation.
Change for ” 1. The Area Service Committee is entrusted with local service board
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incorporation, if required.”
Motion by Yves seconded by Kenny Motion Passes
Elections Board Officers:
- WSBT Assistant Secretary open
- WSBT Secretary – Yves
- WSBT Vice Chair – Duane
- WSBT Chair – Brian
Corporate Officers:
- President Brian
- Vice President Duane
- Secretary Yves
- Treasurer Jay
TEC Schedule including ‘Welcome Aboard’ dinner plans
Meet at 8:15, will start at 9am. Will welcome them with a meeting after the announcement of there position.
Conference availability and protocol
DONM ~ WSBT Conference Call
September 21st 11am
DONM ~ WSBT Quarterly tentatively December 5 to 7th 2014.
WSBT Group Inventory
Close – Serenity Prayer