Minutes of the Meeting of CA World Service Office Board of Directors
July 26, 2014
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 9:20am by Chair, Richard L.
II. Tradition 4 – Read by Morgan T.
III. Concept 4 – Read by Ira L.
A. Discussion by Earl H.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Susan D. (Vice-Chair), Laurie R. (Treasurer), Morgan T. (DAL), Ira L. (WST), & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant) & Frank P. (DAL – absent with prior notification)
VI. Guests Present: Jay H. & Earl H. (CAWS 2015 Chair)
VII. Chair Announcement – Next meeting we will be interviewing our WSOT slate
VIII. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from July 12, 2014. Seconded by Ira L. Motion passes unanimously.
IX. Seventh Tradition
X. Guest Reports:
A. Jay H. helped three times this week at CAWSO and is practicing taking notes for the secretary position.
B. Earl H. reported on the status of the 2015 convention. There is huge participation from members worldwide! Many fundraising events are taking place. Earl H. also presented bids for the convention golf tournament.
C. Russell S. skyped in to thank everyone for their work and update the board on the status of the fulfillment center and the website.
A. None
I. Old Business
A. WSOB Director Openings –We have 2 opening and are always accepting applications!
B. Leach vs. CAWSO et.al.
1. Nothing New
C. Website
1. Russell S. presented the board with templates to view to get an idea of what direction the website is headed in
D. European Fulfillment Center
1. Russell S. is still aggressively looking for a location
E. Meditation Book
1. The book has gone to print!!
F. Newcomer Booklet
1. Morgan T. reported on the different options for printing the newcomer booklet. There is two ways, offset vs. digital print run. Offset is more costly and better for larger runs.
G. IT Report
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1. Nothing New
II. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Linda F. motions to transfer our payroll services to Wells Fargo, starting the process immediately. Seconded by Laurie R. Motion passes unanimously.
2. 81 registrants for conference. We look forward to seeing everyone in a few weeks!
B. Chair – Richard L. – Submitted written & verbal report (see committee and ad-hoc reports)
C. Vice-Chair – Susan D. – Submitted written & verbal report (see committee and ad-hoc reports)
D. Treasurer – Laurie R. – submitted written and verbal report (see committee and ad-hoc reports)
1. Operating $2,304.52
2. Even Year $500.00 EY Petty Cash $500.00
3. Odd Year $9,792.30 OY Petty Cash $500.00
4. Savings #862 (Prudent Reserve) $50,155.41
5. Savings #372 (Publications Fund) $19,856.04
6. Savings $100,415.80
7. Laurie R. is working on her portion of the opening report and will have a draft at the next meeting.
E. Secretary – vacant
F. Director at Large – Frank P. – submitted written report
G. Director at Large – Morgan T. – submitted written & verbal report (see committee and ad-hoc reports)
III.Trustee Reports
A. WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports)
B. WS Trustee – Ira L. – Submitted written and verbal report (see committee and ad-hoc reports)
1. Ira L. will ask Kathy Jo R. to speak to trustees about emailing their areas to make sure they register for conference asap.
IV. Committee Reports –
A. Finance: Linda F. & Laurie R. – Nothing New
B. Structure & Bylaws: Open – Nothing New
C. Convention: KJ R. & Linda F. – Nothing New
D. Conference: Linda F., Richard L., Ira L. – Nothing New
E. Unity: Kathy Jo R. – Nothing New
F. Literature, Chips & Formats: Linda F. & Kathy Jo R.– Nothing New
G. Hospitals & Institutions: Open – Nothing New
H. Public Information: Morgan T. (Ira L.) – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Frank P. & Linda F. – Nothing New
V. CAWS 2015 – Linda F.
A. Registrants: 24
B. Linda F. motions to approve the Royal Links golf contract, with changes, for the CAWS 2015 golf tournament. Seconded by Kathy Jo R. Motion passes unanimously.
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VI. CAWS 2016 – Linda F. – Nothing New
VII. CAWS 2017 – Linda F. – Nothing New
VIII. New Business
A. Richard L. motions to resend Jay H. application to the WSBT. Seconded by Ira L. Motion passes unanimously.
B. Richard L. presents the idea of one board meeting per month to the WSOB. Because we would still use online business we would have a way to complete business in the interim. Ira L. suggests reports be submitted a week prior to the meeting to have time to review all members reports. It was also suggest that the meeting has an extended time to ensure we are not rushed. Additionally this will allow the treasurer to have a more complete report for the board. We also hope this will bring more new interested members.
C. Linda F. motions that we move the WSOB meeting to once a month, meeting the second Saturday of each month, with the understanding that if we need an additional meetings we will make that determination as needed. Seconded by Laurie R. Motion passes unanimously!
D. Morgan T. motions to order 1000 pocket sized newcomer booklets in digital run, with spending up to $700. Seconded by Linda F. Motion passes unanimously.
I. Next meeting: August 9 at 9am
II. 12:25 pm Motion to Adjourn made by Susan D. Seconded by Linda F. Passed unanimously.
III. Meeting closed at 12:25 pm by Chair, Richard L., with the “we” version of the Serenity Prayer.
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