Minutes of the Meeting of CA World Service Office Board of Directors
March 29, 2014
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 9:25 am by Chair, Richard
II. Tradition 11 – Read by Frank – Discussion took place
III. Concept 11 – Read by Tom – Discussion took place
A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Laurie R (Treasurer), Frank P. (DAL) Kathy Jo R. (WSOT) & Bob C. (DAL)
B. A quorum is established.
C. Board Members Absent: DRPD (vacant), Susan D. (Vice-Chair), Phyllis C. (Secretary), Morgan T. (DAL), Ira L. (WST) all absent with prior notice,
VI. Guests Present: Michael T. (Vice Chair of CAWS 2014) Tom P. (Treasurer of CAWS 2014) Jim H (Merchandise) Jay H (Guest) Jacy P (Guest)
VII. Chair Announcement – None at this time
VIII. Approval of the minutes of the prior meeting –
A. Kathy Jo motioned to table minutes until full board is present at next meeting
B. Seconded by Bob- motion passed
IX. Seventh Tradition-
X. Guest Reports
A. Mike Reports and discusses room capacity at Hyatt and overflow hotel. We met our 80%! Suite Auction website is doubtful to be ready by April 1st.
B. Jim (Merchandise)- Report submitted and discussed.
1. Hats come in 3 colors with an option of writing in the back. Motion made by Bob to order the hats with the writing on the back seconded by Linda. Motion passed.
2. Towel color and quality discussion tabled.
3. 19 items total – all approved
XI. Online Business: None
I. Old Business
A. All positions currently filled. Resume’s to be submitted early? Discussion tabled until Executive Session.
B. Financial reports updates – none
C. C.A. Trademark Challenge- Scotland – (this item is staying on to ensure it is not dropped, but legal matters are being handled by WSBT) – Nothing new
D. Leach vs. CAWSO et.al. – Nothing new
E. CA.ORG website Current and New (Linda and Richard) –
F. Euro fulfillment center –KJ is getting refreshed on where this was last year
1. June=realistic goal KJ reestablishing relationships (Progress by Conference)
G. Meditation Book Status
1. Uploaded and forwarded to begin translation and copy writing
2. Still a few format gliches
3. April 8th goal for LFC committee to give approval for sign off then request of hard copy
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H. Newcomer Booklet (Morgan not present) No update
I. IT Report (Linda) All computers are in, set up and working. GRATITUDE!
II. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Archives work days April 5th 10am-2pm and April 19th 11am-2:30pm
2. Sheila has a doctor appointment April 4th with an update pending
3. Delegate mailing went out
4. 3 pieces of literature in Spanish to go to trustees for approval
5. For the upcoming NADCP = recommends hard covers (& 1 of each pamphlet)
a. Motion on floor made by Linda and seconded by Bob to give out 350 HFC, Passed.
b. Motion on floor made by Linda and seconded by Bob to donate up to 300 Hard covers to CAWSO 2014. Motion passed.
6. CR# 30 -hold- for youth. Linda motions to accept, 2nd by KJ motion passes unanimously
7. CR# 39-$216.91- for VIP (memorabilia dog tags) Linda motions to accept CR #39, 2nd by KJ, motion passes unanimously.
8. CR # 40- $479.06- For VIP (shirts) Linda motions to accept CR# 40, 2nd by KJ, motion passes unanimously.
9. CR # 41 ($379.87) –VIP Linda motions to accept 2nd by KJ, motion passes unanimously.
10. CR # 42 ($90.00) – VIP (for Duffle bags) Linda motions to accept 2nd by KJ, motion passes unanimously.
11. CR # 43 ($149.00) –to Jace Beck (for registration supplies) Linda motions to accept 2nd by KJ, motion passes unanimously.
12. CR # 44 ($675.00) – to Long Beach Convention and Entertainment center Linda motions to accept 2nd by KJ, motion passes unanimously.
13. CR # 45($775.00) – to Michelle Dickson for Day at the Races Linda motions to accept 2nd by KJ, motion passes unanimously.
B. Chair – Richard L. – Submitted written & verbal report (see committee and ad-hoc reports) Discussion on translation took place.
C. Treasurer – Laurie R. – Submitted written & verbal report (see committee and ad-hoc reports) Motion by Laurie to transfer $24,000 in operating account 2nd by Linda-Passed
D. Secretary – Phyllis C.- Absent with prior notification
E. Director at Large – Bob C. – No Report
F. Director at Large – Morgan T. – Absent with prior notification
G. Director at Large – Frank P. – Welcome
III. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports)
B. WS Trustee – Ira L. – Submitted written report (see committee and ad-hoc reports)
IV. Ad-Hoc Committee Reports
1. FinFun – No Report
B. Translations – Susan D. – Absent with prior notification
V. Committee Reports – New committee assignments as follows
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A. Finance: Linda F., Laurie R. & Bob C. – Nothing New
Laurie to put together financial expenses for trustees for Newsgram – positive information only
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F. & Richard L. (Ira L.) – Nothing New
E. Unity: Making preperations
F. Literature, Chips & Formats: Susan D. (Linda F. & Kathy Jo R.) – Nothing New
G. Hospitals & Institutions: Phyllis C. – Nothing New
H. Public Information: Morgan T. (Ira L.) – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. & Linda F. – Nothing New
VI.New Business
I. EXECUTIVE SESSION HELD (no minutes taken)
II.Next meeting: Saturday, April 12th, 2014 @ 9 AM
III. Motion to Adjourn made by Linda at 12:53pm seconded by Bob. Passed unanimously.
IV. Meeting closed at 12:55pm by Chair, Richard L., with the “we” version of the Serenity Prayer.
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