Minutes of the Meeting of CA World Service Office Board of Directors
April 12, 2014
I. Opening. Meeting called to order with the “We” version of the Serenity Prayer at 9:20 am by Chair, Richard L.
II. Tradition 3 – Read by Kathy Jo.
III. Concept 3 – Read by Ira L.
IV. Birthdays – Phyllis C. 22 years
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Phyllis C. (Secretary), Laurie R (Treasurer),Bob C. (DAL),Frank P. (DAL), Ira L. (WST) & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: Susan D. (Vice-Chair – absent with prior notification).
Morgan T. (DAL)
VI. Guests Present: David B. CAWS 2014- Chair, Jay H,(Guest), Jim H. (Memorabilia 2014), Mike T. (Guest), Bill H. (Guest)
VII. Chair Announcement – Chair glad everyone here, let’s have a good meeting.
VIII. Approval of the minutes of the prior meeting
A. Linda F. motions to accept minutes from 02/15/14, 03/13/14 and 03/29/14 with corrections. Seconded by Kathy Jo. Motion passes.
A. David B. Report submitted and discussed.
B. We have a signer and suite auction still available.
C. Looking into an overflow hotel in the event we fill up and checking to see if we can increase our block at hotel.
D. SoBrave flyer discussed, change cost from $15 to $10 and Linda will contact 17pre-registrants and ask if they want to donate or get reimbursed $5.
E. Bob motions to remove the suggested donation of $10 off bottom of flyer. 2nd by Phyllis C. motion passes. David in favor to remove bottom part of flyer. 1 abstention.
F. Jim H. – Presented samples of hats, towels, T-shirts and bags for 2014 CAWS.
XI.Online Business: None..
I. Old Business
A. WSOB Director Openings.
B. C.A. Trademark Challenge- Scotland (Ira) – (this item is staying on to ensure it is not dropped, but legal matters are being handled by WSBT) – Nothing new. Bob suggested, we get a verbal update or periodic report.
C. Leach vs. CAWSO et.al. – Nothing new
D. CA.ORG website Current and New (Linda and Richard) –
1. Current- Website for CA Convention Suite Auction is working
2. New – A few bumps but working to have advertising removed. Linda is working with Blurr on CAWS website to turn website over to CAWS. Blurr created website now with new site we want to have one site under CAWS.
3. Committee making changes and designs on original templates
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E. European Fulfillment Center (KJ) – moving forward working to schedule conference call, finalizing inventory to ship. Laurie suggested we allow office to help with fulfillment center in finding a location in Europe or UK in hope we can have some bids by next meeting.
F. Meditation Book Status- report submitted, being proofed.
G. Newcomer Booklet (Morgan) No update
H. IT Report (Linda) – All is going well
II. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. 448 Registered – Revenue $66,974
2. CR# 30 – $985.00 – for Youth activities. Linda motions to accept CR# 30 for $735.00 for Vonya and $250 for Joachim, 2nd by Phyllis, motion passes unanimously.
3. CR# 46 – $499.00 – for Decorations backdrop. Linda motions to accept CR#46, 2nd by Kathy Jo. Motion passes unanimously.
4. CR # 47 – $475.00 – for Decorations. Linda motions to accept CR# 47, 2nd by KJ, motion passes unanimously.
5. CR # 48- $1062.24 – for Decorations favors, Linda motions to accept CR#48, 2nd by Laurie, motion passes. 1 abstention
B. Chair – Richard L. –Verbal report, is working with WSO all going good.
C. Vice-Chair – Susan D. – Absent with prior notification
D. Treasurer – Laurie R. – Verbal report, all is well, submitted P&L for March and current balance sheet. Laurie is in process of trying to add signers to 2016 Chicago CAWS petty cash accounts, will be speaking to Brian to see where the closest banks are to the hotel for onsite deposits and bank transactions. Laurie, Linda and Michael are still looking into changing payroll services as Paychex continues to charge us excess fees.
E. Secretary – Phyllis C.- No report
F. Director at Large – Bob C. – No report
G. Director at Large – Morgan T. – Not present
H. Director at Large – Frank P.- No report
III. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports)
B. WS Trustee – Ira L. – Submitted written & verbal report (see committee and ad-hoc r
IV. Ad-Hoc Committee Reports
A. FinFun – On hiatus, referrals on hold
B. Translations – Susan D.- Absent with prior notification.
V.Committee Reports – New committee assignments as follows
A. Finance: Linda F., Laurie R. & Bob C. – Nothing New
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F. & Richard L. (Ira L.) – Nothing New
E. Unity: Phyllis C. (Kathy Jo R.) – Hosting an Ice cream Social at 2014 CAWS
F. Literature, Chips & Formats: Susan D. (Linda F. & Kathy Jo R.) – Nothing New
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G. Hospitals & Institutions: Phyllis C. – Nothing New
H. Public Information: Morgan T. (Ira L.) – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Frank P. & Linda F. – Meeting next Saturday
VI. CAWS 2014 – Linda F.
A. Registrants: 448
VII. CAWS 2015 – Opportunity drawing tickets design was sent back to committee with changes noted.
VIII. CAWS 2016 – Linda F. – No Report
IX. CAWS 2017- Linda F. No Report
X. New Business
XI. EXECUTIVE SESSION
I. Next meetings: Saturday, April 26, 2014, 9 AM and Saturday, May 10, 2014 @ 9 AM
II. 1:00pm Motion to Adjourn made by Phyllis C. Seconded by Ira. Passed unanimously.
III. Meeting closed at 1:00 pm by Chair, Richard L., with the “We” version of the Serenity Prayer.
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